assistant human resources manager
Fadaat Media
مجموع سنوات الخبرة :10 years, 5 أشهر
Mastering the payroll system (Oasys) and update all data (change of status, Separations Leave requests
Updating HR system (OASYS, Taleo )
In charge of the recruitment process
Handling HR Interview call
Contracts (Preparing and sending offer letter to candidates.)
Preparing for visa application
Assisting the PRO in his tasks
Attending the P&L meetings
Preparing reports for the HR regional office
Preparing the Talent review sheet for the whole hotel
Shadowing the training coordinator during her training
Conducting the job skills training for the HR team
Preparing presentations for the owner’s meeting and VP visit
Update the HR Department and the others department the available visas from the online system
Send the report of the expiry documents (Passport, ID, Health Card )
Updating the leaver report and send it out to IT & Finance department
Update the evaluation rate Data Base and send out the report (Job Chats 1&2, MYR, PDR )
Conducting investigations, drafting warning letters and counseling forms
Organizing recreation events for the staff ( Team gathering, annual party, birthdays, special celebration)
Leading the CARE Committee (arranging activities in the hotel to recognize the team members and our guests) as well the community outside (visiting hospitals, schools.)
Allocating the team members in the staff accommodation
Maintaining the cleanliness of the TM’s rooms
Maintaining the cleanliness of the TM’s bus
Recruitment (Arranging Interview’s, following up on work permits, reference check)
•Handling HR Interview call for line staff
•Ticketing (Arranging flight tickets for all staff) joining/vacation/business tickets
•Contracts (Preparing and sending offer letter to candidates.)
•Preparing for visa application
•Updating HR system (OASYS, Taleo )
•Coordinating with other agencies for deployment.
•Organizing recreation events for staffs
•Assists terminated Team Members in exiting process by visually examining exit check list to ensure correctness, and visually offering exit interview form
•Ensure that accurate job descriptions
•Provide basic counseling to staff who have performance related obstacles
•Provide advice and recommendations on disciplinary actions
•Prepare notices and advertisements for vacant staff positions
•In-charge of HR events
•Update HR Master list with all information ( Database)
•Assisting in Training Administration
•Assisting the PRO in his tasks
•Send the onboard list to finance each month
•Coordinate with paymaster concerning the salaries, bank account opening, final settlement
Others:
•Replacing the PRO (Visa Officer) during his vacation
•Being up to date with the latest labour laws and Qatari Rules and regulations
Coordinating work inside the HR department
•Assessing, sieving, and interviewing candidates for available positions.
•Carrying out field interview campaigns and advertising, arranging for all essentials needed for the recruitment drive, coordinating work with other staff members, determining employee performance appraisals and developing plans and strategies for recruitment.
•Coordinating activities, information meetings, and various training programs.
•Implement and maintain filing system, both paper and computer.
•Replenishe office supplies as needed.
•Assist conducting surveys.
•Work closely with all the associates to ensure a positive work environment.
•Assist decorating and posting all the necessary information in the bulletin boards and monthly newsletter.
•following policies and procedures and maintaining confidentiality.
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