Payroll & HR Analyst
SCIB Paints
Total des années d'expérience :15 years, 6 Mois
• Develop and implement various HR matrixes to evaluate HR department activities.
• Design and Preparing reports about (overtime, absenteeism, sick leaves, turnover and all reports related to the HR function).
• Design and develop company’s attendance system with cooperation with IT department.
• Collect monthly data from fingerprint machines.
• Collect monthly salaries variables from company’s branches.
• Entering salaries variables on the system.
• Calculate the monthly salaries including (vacations, overtime, sick leaves, income taxes, Social insurance, Etc.).
- Liaises with line managers to ensure a full understanding of their requirements and preferences.
- Sources applicants who meet the specified criteria for the position.
- Makes offers to selected applicants.
- Checks candidates' references with their previous employers.
- Updates the candidates' database systems as required.
- Develops recruitment strategies to achieve required staffing levels and builds recruitment materials for presentations, job fairs and open days.
- Takes a proactive approach to meet staffing requirements by attracting, sourcing and screening applicants using innovative techniques. Provides a high level of customer service to candidates, colleagues and line managers. - Builds effective working relationships with placement agencies, colleges and universities for recruitment purposes.
- Selects employment advertising methods when needed.
- Performs miscellaneous job-related duties as assigned by the manager.
- Supervise the company's' clinic and administrate the medical insurance contract from "negotiating for the medical contract through all operation"
- Responsible for all life and accidental insurance policies "individual policies - group policies"
• Participate in the development of the overall business strategy of the company to ensure proper identification of HR needs and challenges.
• Participate in preparing annual recruitment plan.
• Conduct competency-based interviews, using appropriate assessments as well as reviewing and controlling the recruitment process.
• Develop and maintain an effective recruitment and placement process to help achieve the company’s hiring objectives.
• Implement all recruitment process steps with respect to :
Preparing Job Description's
CV's screening / sorting / filtering
Scheduling appointments for interviews
Conducting face to face interviews for candidates
Filtering most qualified candidates to fit within the subject vacancy
Handling internal job posting.
• Coordinate the whole process for job opportunities advertisements from initial stage till final stage of selection and hiring.
• Preparing the Training Plan for the new employee with all the responsible departments and providing it with a guide discussed all the policies and company's procedures.
• Following up the new employee during his Training period ending with his evaluation to take an action for his appointment and getting the company benefits.
• Assists in updating Job Description
• Maintaining job titles and Update Company Organization Charts with new joiners, leavers, transfers … etc
• Communicating with other departments, employees, applicants, administrators, and staff provide information and assistance regarding recruitment, transfers, employment, and personnel records.
• Preparing quarterly report for the top management about the rate of labor turn over.
• Provide support in all Organizational Development interventions.
• Support in development, implementation and administration of performance management system.
• Implement work policies and procedures.
• Receiving job requests from the departments, reviewing the reasons for the request (resignation - Dismissal - termination - Transmission)
• Review the departments manpower (compare the planned number VS. the actual number), and make sure of the request reasons to take the suitable action to provide the departments with the human resources required.
• Receiving and classification of the CV or job applications received from all the known channels. (Walk-in, E-mails, faxes, advertising), and prepare short lists for different departments based on job requests and coordination with the recruitment section head and human resources manager before handing over candidates list to the concerned departments.
• Call candidates to schedule interviews and coordinate between the department secretary and secretary of the concerned departments.
• Conduct initial interviews for candidates (Phone - Face to Face interview).
• Send the candidate's short list attached with CVs to the concerned departments, and then receive the CVs again after the completion of the interviews.
• Review all incoming data in candidate's job application and coordinate with the department secretary to directing the candidates to the concerned departments to conduct interviews (HR interview - Technical interview - Department manager).
• Receiving candidates job application after being nominated for the work from the concerned departments, then send requests to the executive director for approval.
• Taking the approval of the candidates on the job offers.
• Updating the Oracle application with the candidate's data.
• Responsible for effective and fast recruitment processes both internally and externally.
• Work closely with HRM to determine and deliver recruitment needs.
• Receiving CVs and applications submitted to the company from all the known channels. (Walk-in, e-mails, faxes, mail, advertising).
• Screening and filing received CVs to be handled to the Recruitment Manager.
• Maintaining clients correspondences and documents according to the filing system designed by the manager.
• Screening CVs and short-listing suitable candidates to meet the criteria of the required job vacancy.
• Sending the Client that contracted our firm the short-list.
• Arrange for the final interviews that will be conducted by the client representative.
• Taking the feedback on the final interviews from the client regarding the finally selected candidates.
• Taking the approval of the candidates on the job offers
Brief List of our Clients:
• Al-Khodari Sons (Contracting)
• El-Zahid (Caterpillar Dealer in KSA)
• Fairmont Hotel
• Suhail Bahwan (Reno, BMW, and Nissan Agent in KSA)
• AlFouad Group (Trading and Contracting)
• Mobily (Telecommunication)
• Raffles Makka Hotel
• Zuhair Fayez (Contracting)
• Auva (Electricity Indusrty)
• Deliver the Dale Carnegie Seminar Effective Communications and Human Relations course
• Awarded as fourth place trainer in the Middle East (2010)
• SRP (School Reform Program) sponsored by the Heliopolis Association to School teachers May 2008 - March 2011
• BBSA (Basic Business Skills Acquisition) Program sponsored by the FGF (Future Generation Foundation) to university graduates.
August 2007 - May 2008
Job Description:
• Teaching ICDL (Microsoft Windows XP, Office 2003, Internet).
• Deliver Presentation Skills.
• Supervising and evaluate Graduation Projects.
• Help in preparing materials.
• Help in preparing training plan.
• Conduct training for new instructors.
Human Resources department ( Personnel Administration )
Common Law
