Sales Support Specialist
ABB Industries LLC
Total years of experience :14 years, 6 Months
Supervise Order handling team (sales order booking &
procurement) and assist creating POs in SAP.
* Follow-up/expedite deliveries of orders from ABB factories and
third party vendors in Italy, UK, UAE, India, Germany and USA.
* Maintain and update order booking details file for
management review and to assist with forecasting monthly &
quarterly revenue figures as well as keep track of deliveries.
* Customer support - responses to customer & update customers
with delivery dates for their orders.
* Coordinate with logistics & advise to dispatch ready shipments
from warehouse to secure timely invoicing.
* LC draft submissions to customers.
* Assist commercial team with receivables overview and
collections.
* Preparation and Submission of daily and monthly order booking
report to the management.
* Coordinating with customer and the ABB legal team to get due
diligent approval for new customers.
* Responsible for verifying order booking file for the accuracy of
back-up documents.
* Responsible for documentation of export control documents.
* Coordinating with Banks for providing ABG and PBG to the
customers.
* Creation of purchase requisitions and giving instructions to the
buyers.
* Providing profoma invoice to the customers and follow-up for
the advance payment.
Projects & Assignments:
* Train new personnel for order-handling & commercial.
Maintaining and recording project documentation.
* Preparing daily progress report, manpower report and
reporting to project management at site level and the Owner
Engineers.
* Keeping record for man power at site.
* Arranging progress meetings at site office.
* Preparing Minutes of Meeting
* Logging all the correspondence, Documents, Drawings/Designs
and Reports for easy retrieval.
* Preparation and distribution of weekly Document Tracking
Registers.
* Registration, issuance and distribution of technical
documentation to internal and external parties, ensuring timely
turnaround of documentation
* Engage in preparing project documents and related reports as
and when required/necessary.
* Review site schedules and booking records to assist project
team to plan and schedule work activities.
* Supervise Day to day uploading and downloading of e-
correspondence, drawings, transmittals and other documents.
* Convert drawings to various file formats and upload them as
required.
* Update all spreadsheets/logs. Supervise archiving,
photocopying, scanning.
* Set up documents and folders for new projects.
* Verify the correctness of the documents received from External
Project Team Companies and coordinate with them to resolve
any discrepancies.
* Coordinate with project team companies Consultant,
Contractor Document Control teams in establishing and
improving Document Management System.
* Take daily site attendance or project
Maintaining and reconcile the Ledger and Day Book.
* Maintaining Books of Accounts such as cash book, bank books
* Debtor’s ledger, Creditors ledger and General ledger.
* Preparation of Credit note, Debit note, Payment vouchers etc.
* Inventory control and record keeping.
* Preparation & Checking Account Payable and Accounts
Receivable.
* Preparation of Bank Reconciliation Statement.
* Handle petty cash and preparing petty cash summary.
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( Co-operation )