Warehouse Supervisor
AL YAMAMA COMPANY
Total years of experience :24 years, 11 Months
Managing complete activities of Warehouse & Logistics in Saudi Aramco Projects
Preparing of Purchase Requisition in SAP for Civil, Mechanical, Electrical, Equipment Spares & General Consumables.
Preparing Purchase Requisition for Service / Job work for Subcontractor’s.
Follow up with Purchase Department & Vendors for timely delivery of Materials.
Preparing Goods Receipt in SAP for the delivered materials.
Material Identification and Stored in designated Locations.
Issuance of Materials to Site based on requisition.
Updating of all Stores Transaction Receipt & Issues in SAP system on daily basis.
Generating Material Inventory and other reports in SAP.
From Mar-2011 to Aug-2014 with White House Group of Companies, Chennai as Group Manager - Stores
Role
Managing the gamut of activities pertaining to:
oItem Master for all non production items
oItem creation for all factories at one place
oVerification of materials & online creation of GRN
oMaterials identification & storage as per category of materials
oControl of Excel DC / General DC for transfer / issue of materials
oReturnable Materials Accounting
oVerifications of receipt register with GRN & gate entries / issue reports
Controlling the trim issues by getting back the completed order trims from the line as well as of medicines by issuing SOP
Undertaking Power Point Presentations for all stores related activities in the software
Conducting audit & action taken for queries in the audit
Creating all receipt & issues in SB, avoiding the General DC
Packing Stores to make online entries & sorting out the problems then & there.
Monitoring the weekly requisitions & comparing the same with budgets
Overseeing:
oSurplus fabric & surplus trims timely for utilization / disposition
oReview of non moving engineering items
oUsage of surplus fabric & surplus trims
Making use of received fabric within the week & sending reports to concerned for stock of fabric with vintage of over a week
Developing and issuing SOP for stores related activities
Monitoring OCR for all factories
Handling fixed asset related:
oCoding numbering and stickering for all units
oIssuance of Movement Control SOP
oIntroduction and implementation of Transfer Slip to transfer fixed assets from one factory to other factory
Highlights
Accomplished successful creation and maintenance of:
oCentralized material Procurement for all units, previously each unit was using mostly same materials for their production, because of Centralizing, the excess procurement of same material restricted and inventory could also be controlled
oUsed Thread Store in software: After maintaining the Used thread software, if anyone wants thread, they can check the software and after that they are ordering.
oSurplus Thread Store at GDC
oSurplus Garments Stores
oSurplus Fabric / Trims Stores in all units.
Corrected Material Master for all factories by deactivating the old item data base & creation of a new category of items for all factories in a single place
Ensured 100 % stock tally between software & physical through ABC Analysis, daily verification of A class items, weekly verification of B class items and monthly verification of C class items
Initiated successful introduction of Receipt Register in all units to cross verify the receipts for GRN
oReconciliation with the Receipt Register and GRN List on monthly basis, enabled the accuracy on supplier invoices missed as well as the timely receipt of payments to them
Inactivated non-related category & family in Item Master
Successfully implemented Fixed Asset Coding, Numbering, & Stickering in all the units
oEarlier at the time of internal or external audit, reconciliation with system stock and physical stock was very critical. After the coding system and stickering on the fixed assets, the fixed assets identification physically is very easy. It saved the time and avoided the fatigue to the auditor and also for our staffs.
Effectively:
oHandled the yarn issues through general DC prohibition
oControlled the Excel DC Receipt in GDC, PDK & CRO, potential of affecting the Nagari & it was subsequently refused to be accepted the Excel DC
Closely coordinated with SWT to sort out all stores related transactions for all units
Receiving, Storing, Preservation & Issuing of Raw Material, Child Parts & Consumables for Production.
Preparation of requisitions & Purchase Indent for consumables.
Preparation of Consumption Reports, Receipt Reports, & Stock Reports.
Preparation of Delivery Notes for all returnable & Non-returnable materials.
Monthly follow up of Sub contractors stock.
Preparation of sub-contractor stock statement.
Preparation of GRNS for newly purchased materials & sub contractor’s GRN for job work.
Responsible for all store related activities.
Receiving, Storing, preservation and issuing of Production Accessories like Paint, Thinner and related materials, Equipments & Machine spares
Preparation of Material requisition, Purchase Indents and Purchase order for all type of materials and Equipments.
Sending enquiries to the suppliers and getting quotations.
Making Suppliers Quotations comparison.
Placing enquiry & reviewing of quotations to higher authority.
Reviewing of Suppliers quotation and preparation of purchase orders.
Negotiating with vendors for purchase of materials in low cost, good quality with perfect delivery schedule.
Preparation of GRN’s for receiving materials and store in designated areas.
Product identification and traceability of all type of materials.
Preparation of Daily, weekly and monthly Status reports for Stock and preparation of re order level for the same.
Co ordination with inter Discipline to Succeed Certification of ISO 9001-2008 System.
Conducting Internal Audits for different Departments
Preparation of Gate passes for returnable and non returnable items.
Maintaining of Stock in Soft System and Bin cards.
Coordinating with production and Quality control department to ensure elimination of production loss.
RESPONSIBILTIES
Responsible for Stores & Purchase of Materials.
Worked as MR (Management Representative) for the implementation
Of ISO 9001-2008 Quality Management system.
Allocating jobs to sub ordinates.
Responsible for safety in stores.
Placing enquiry & reviewing of quotations to higher authority.
Preparing of Purchase orders.
Handling more than 10 sites & different jobs at yard, material supply without any production delay.
Responsible for Company vehicles transportation.
Responsible for regular maintenance of vehicles coordinating with drivers.
Responsible for Compressors & Generators maintenance with coordinating with Mechanics.
Planning, Monitoring & Ware Housing of Raw cotton, Machineries spares Receipts, Storage, Issue, Stock verification & Dispatch.
Preparing reports on raw materials, Spares & Equipments Purchased to the top Management for approvals
Responsible for Source identification, development, Cost control & Inventory policies.
Coordinate with Production and Finance to ensure achievement of Production Targets.
Responsible for Preparing GRN (Goods Receipt Note) and GON (Goods Out ward Note)
Negotiating with vendors, Transporters and Other external agencies for Procuring and getting the Material delivered on location at reasonable rates.
Maintaining the Re-Order Level and Planning for Purchase cycle.
Processing invoices to the Accounts Department
Coding and Posting of Stores Transactions into Computerized Stock ledger
Selling of Non moving materials, Dead stock materials and dispose of waste
Updating all stores related documents both in manual and software
Physical stock taking for every three months and maintaining physical control and security of storage items.
Nature of Job (White House Trading House)
Receiving, Storaging, preservation and issuing of Production Trims, Accessories Packing Materials, sewing threads, Sewing Machine spares, Printing and Embroidery materials
Coordinating with Merchandisers and Production Manager for Approval and Rejection of incoming materials.
Implementation and maintaining of ISO 9001:2000 Quality systems requirement.
Successfully ensured issue and receiving of Trims, Accessories and Sewing / Embroidery threads to in House and Out House Production.
Storage, preservation and issuance of Mechanical and Electrical spares for machineries.
Implementing and following of BIN CARD SYSTEM methods for Goods Identification and storage.
Monitoring and measure all incoming materials for quality and quantity as per work order.
Working had with fully Computerized Software environment, well versed in MS- Office, Internet & E-Mail communication system.