Group Housing Manager
Al Futtaim Group
مجموع سنوات الخبرة :11 years, 3 أشهر
Responsible for all accommodation requirements of Al Futtaim Group in UAE
Manage lease agreements with landlords/agents, Real estate companies-Manage day-to-day
operations of leasing, Responsible of Leasing vacant spaces according to leasing strategy.
Handle property maintenance for company owned and leased properties
Prepare weekly and monthly reports on the status and performance of leasing activities
Implement all the necessary documentation required in the fulfillment of activities such as
leasing, renewals, moving in, moving out and property maintenance
Create and manage budget for various FM related expenses, manage FM contracts.
Involved in all aspects of day-to-day operations of the property including accounting, tenant
relations, maintenance and repair, security, soft services etc
Manage the department within the allocated budget
Provide housing forecasts, budgets and related plans to Senior management and Group HR Dept.
Manage procurement of all goods & service contracts related to company housing requirements
of Al Futtaim Group. Manage RFQs, bidding, vendor selection, contract awarding process
Handle staff grievances, complaints, payroll queries related to HRAs
Coordinate with Finance for budget preparations for leasing, procurement, contract
management, planning of housing forecasts, set budgets for property acquisition or leasing
Coordinate for On boarding and Off boarding of staff to ensure smooth transitions of staff
happens always.
Active participation in staff welfare activities, health safety and hygiene improvements in staff
accommodations. Manage staff inductions, Conduct Building Community meetings, programs
Work with the senior management team to promote a positive culture throughout the business
and to organize colleague welfare activities
Recruitment of staff, managing staff at both back office and at site
Ensure adequate support and guidance is provided to the business on employee relations
matters such as grievance handling, discipline, employee separations etc.
Conduct annual performance appraisal to review employees’ work performance
Provide housing for staff of all categories in throughout UAE
Contract negotiations with landlords and all other relevant vendors.
Resolve issues with landlords, other vendors, employees, etc.
Liaise and coordinate with HR regarding accommodation and related aspects of on-boarding new
employees and transitioning existing/terminating employees.
Setting rents, administering their collection and developing policies to deal with and minimize
arrears.
Completing formalities for employee resignations & terminations; conducting exit interviews and
facilitating End of Service Clearance.
Conducting Property Inspections for proper flat and villa handover and take over’s from tenants
Co-ordinate with maintenance contractors to ensure company properties are maintained with in
budgets
Drafting and developing operating procedures, forms and systems, and preparing process manuals
for Group Housing Department.
Dealing with breaches of tenancy and leasehold agreements which could culminate in carrying out
evictions.
Liaise with Government Authorities like Municipalities, Civil Defence, DEWA, SEWA
Dealing with abandoned tenancies, squatters and unauthorized occupiers
Identify housing needs, developing new housing schemes by re-using existing stock or managing
new builds
Liaise with Finance and Audit Departments for their day -day queries
Supervise camp boss to make sure that labor staff accommodations are arranged according to local
authority rules and regulations
Liaise with HR Recruitment and Joining team to ensure accommodations are arranged on time
MUFEED VK
General supervision of Office and Housing Facilities, Security issues. Co-ordinate with
accommodation supervisor for accommodation arrangements and transportation services.
Duties related to supervision of basic office management, admin functions, make sure day to
day functions are run smoothly. Supervise department secretaries, Admin and HR assistant
and follow-ups as per request from reporting manager. Update employee files and retrieve
data for HR functions
Service agreements for the company like office equipments, car rentals, transportation
agreements etc
In charge of Vehicle fleet, issues related vehicles
Passport Control, Issues related to leave, status change of employees, maintenance of
temporary & permanent employee files.
Property management - In charge of facility management contracts with external vendors
Purchase of Fixed Assets, Stationeries for the company. Review & decide for new purchase
requests
Primary duties were to run the office administrative&, Operational activities of the
organization under minimum supervision.
Interact with governmental bodies for the smooth functioning on the company.
Document controlling, filing of all company's documents/records.
Complete in charge of Office administration including purchase of supplies, maintenance of
premises, cleaning, security, interact with accommodation supervisor for accommodation of
employees
Answer telephonic enquires, emails from clients. Assist the Manager in Admin &HR related
duties, policy implementation
Maintaining employee database, leave applications, salary records, recruitments for junior
level candidates, completion of recruitment cycle, and induction of employees, attendance
monitoring etc
Represent the company for corporate meetings, auctions etc
Assist in import procedures, shipping clearances, marketing activities like promotions,
company brochures, etc
Execution of office and accommodation leases, negotiation with landlord
Handling of company assets including vehicle fleet, office equipments etc
developing and implementing new administrative systems, such as record management
Recording office expenditure and managing the budget
REFERENCES:
AHMED ESSA MOHAMMED FAROOK AHMED SALEEM
. EDUCATION *
MBA *