Procurement / Supply Chain Officer
IIMC-T, Riphah International University
مجموع سنوات الخبرة :15 years, 7 أشهر
• Sidat Hyder Financials (SHF software) data auditing
• Ensuring validity of authority of PRs, correctness of documentation and proper project incorporation and attachments.
• Processing projects duly approved by authorities and relevant purchase committee.
• Ensuring competitive and lowest possible rates of stores purchased without compromising on quality.
• Exploring new markets / vendors / manufacturers / stockiest so as to broad base network of supply chain both economically and qualitatively and recommend for inclusion in vendors database.
• Create & develop environments of good working relationship with suppliers.
• Prepare comprehensive and error free Purchase orders with definite time lines fulfilling requirements of SHF.
• Ensuring timely delivery of stores as prescribed in the PO.
• To monitor the budget consumption of all budget heads twice a month and inform about any variance in budget.
- Providing the business Requirement document to Functional Consultants.
- Analyzing the business Requirement and converting it to Blue Prints.
- Configuration of System, Unit Testing with Functional Consultants.
- Working with ABAP consultants to cater reporting/customization requirements.
- Releasing the object to test environment for QA.
- Working for Master Data and Balances Upload Templates
- Other Pre-Go Live Preparations
Operating the departments policies, systems and procedures within the section adhering to Procurement Procedures Manual (PPM), financial regulations, standing orders and appropriate legislation.
- Providing continuous support to all Procurement locations and end-users at country wide offices, as a liaison between Procurement and EBO Department.
- Ensuring that goods purchased are to specification in terms of quality, quantity and delivery and to advise on those suppliers who fail to meet specifications.
- Assisting in development and implementation of an e-Procurement system
- Assisting in preparation of Corporate Sustainability and Periodic Departmental Reports
- Preparation, development and implementation of Rate Running Contracts for major items
- Sourcing and enlistment of potential suppliers / vendors and their evaluation
- Procurement of materials and SLAs for IT, Technical, Production and general procurement domain
- Coordinated between the SAP consultants and module owners in knowledge transfer.
- Performed data migration, post-production support and user training for MM module.
- Prepared test scripts, test cases for user acceptance testing.
- Central master data maintenance and support desk monitoring.
- Supported internal and external audits involving process and business cycle controls.
- Receipt and handling of purchase requisitions (PR) from various departments.
- Preparing all the necessary documentation for tenders; Request for Quotations (RFQ)
- Communication with Bids Opening Committee (BOC) according procurement procedures manual (PPM).
- Reviewing prices and product specifications from various suppliers to determine which would provide the best deal.
- Creating and maintaining purchasing files and price lists, comparative statements (CST).
- Determining if short-listed suppliers have enough inventory on hand.
- Preparing purchase orders (PO).
- Ensuring that all necessary procurement related data are recorded in PIMS (Procurement Information Management System)
- Ensuring regular update of a database of contract documentation, terms of references, list of suppliers of goods and services.
- Answering supplier and customer inquiries about order changes or cancellations
- Assuring proper filing of all procurement related documentation for reporting on procurement activities.
- Other duties and responsibilities as required.
- Preparation of specifications, tenders and schedules
- Obtaining and negotiating prices
- Ensuring that price variations are communicated to the relevant parties as quickly as possible.
- Obtaining quotations and preparing comparison sheets i.e. technical / non-technical
- Placing orders, deliveries follow up and processing invoices.
- Ensuring timely procurement of all the production and maintenance materials for plants.
- Arranging the supply / allocation of office equipment and supplies, materials, and vehicles as required by the Department.
- Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.
- Ensuring sequential numbering system in each and every outgoing correspondence.
- Ensuring quality formats being used adequately for correspondences to clients, consultants, subcontractors and within divisions and departments.
- Ensure all correspondences reach proper department.
Degree Project:- Impact of Lead-Time, Cost and Quality of Suppliers on Supply Chain Performance of Fertilizer Sector in Pakistan Semester Projects:- - Prepared and presented College Magazine - Report on Hospital Information Management System of Military Hospital, Rawalpindi - Developed Marketing Plan for A Leisure/Theme Park - Entrepreneurship Stall in Sales Gala Presentations:- - Logistics and Supply Chain Activities for a Business - Process of Procurement and Materials Management - Projects in Contemporary Organization - Issues and Challenges of Private Manufacturing Industries for becoming Learning Organization