Projects Coordinator
ICAD – Innovative Contractors for Advanced Dimensions.
Total des années d'expérience :16 years, 7 Mois
Accomplished Projects
1. King Abdulaziz International Airport - Jeddah
2. KAIA Operations & Maintenance - Jeddah
3. Al Salam Palace - Jeddah
4. Kudai Towers - Makkah
5. MOI ANPR & CCTV Projects - Makkah
6. Thakher City Project - Makkah
7. Red Sea Week Island - Sharma, Tabuk
8. Barkan Island - Sharma, Tabuk
9. Al Diriyah - Rosa Palace - Riyadh
10. Araqa & Ojeh Palace - Riyadh
11. Metro (BACS)-FAS Line 1 & 2 - Riyadh
12. L01 - Al Yamama Palace Project - Riyadh
13. Hassan Island Project Phase 1 & 2 - Umm Lajj
14. Expansion of Abha Airport & Passive Defense.
Responsibilities:
• Prepare, analyze and present Internal auditing reports upon Management requests specifically for Subcontractors & Suppliers with reference to the contract’s terms, accounting documentations, reports, executions and material quantifications ensuring accuracy and in time submissions.
• Gather all respective financials records, previous reports & information from Subcontractor & Suppliers time to time in order to analyze and to further evaluate for auditing purpose if required.
• Maintaining & monitoring project progress & KPI, daily Project Trackers for design, procurement & execution documentations, construction, design & procurement schedules, plans & reports, project resources & workforce allocations, material Productions & deliveries follow-ups, budgets & cost control along with projects petty cash expenditures.
• Performing projects direct or indirect billing procedures in accordance with contractual billing policy.
• Monitoring project-related all financial records, such as project client invoices & claims (disputed or non-disputed back charges), scrutinize and approve supplier invoices, back charges, expenses & over heads including assets relating to the project.
• Handling financial queries and considering the ways to increase the projects profitability and reduce expenses where possible with alternative solutions.
• Analyzing with project manager, regarding contract documents, change orders, contract modifications, approvals and matters related to financial perspective and report to management for additional / over budget or remaining billings along with the project risks and opportunities.
• Prepare and review final invoice packages for all billable projects for further approvals and to maintain & Monitor all respective billing with all the appropriate documents required, including expenses and monthly invoices in accordance with standard procedures, besides any additional assignments.
• Preparing high level necessary project management reports and presentations to update project progress corresponding to project value.
• Ensuring project deadlines are met, and determining the any project changes contractually or physically.
• Providing administrative support as needed to the necessary departments.
Accomplished Projects
1. KFSH & Research Center - Riyadh
2. King Saud University - Riyadh
3. Imam Saud Islamic University 2 Projects- Riyadh
4. Saudi Commission for Health Specialties
5. Saudi Aramco Site Facilities - 33 Airports
6. Mosques Development Projects - RC Yanbu
7. T&C & Final Handover for 12 Projects
Responsibilities:
• Direct Communication with Project & Contract Managers relating to Contract Documents, Change Orders, Modifications, Approvals and services relating to Billing.
• Preparation of Final Invoices Containing Draft, Backups for approval.
• Resolve unbilled issues in order to optimize the billing possibilities for the billing period. Preparation & Generation of monthly Aging Reports, Actual & Expected Budgeted Collections, Project Execution & Unbilled Summaries, Project Billing Statuses, Project Contract Status & Summaries and Sub-Contractor Contract Updates including their Payment Certificates as per their approved Contract Agreements.
• Maintenance of Record of Payment Certificates and Liabilities, Billing Folders, appropriate Documents, and Monthly Invoices etc.
• Responsible to process LCs in accordance with Compliance Rules, to check documents, Commercial Invoices, Delivery Notes and Review as per their Account Statements.
• Verification of Terms of LC, Preparation and submission of Documents including Tracking of LCs, Preparation and submission of Reports, Coordinating LC Subcontractors and Suppliers for delivery of approved materials as per the Terms & Conditions against Opened LC and their Contract Agreements and their Purchase Orders.
• Working on Purchase Orders for approved material, Procured Material Logs Sheets including deliveries and schedules and payment summaries as per Aging Reports.
• Provide ERP assistance on creating customers groups, contracts, budgeted estimations & project bill of quantities, along with project related information, posting proposal and invoices, generating financial project reports, assisting Regional Administrator in updating payrolls, employee records, salaries, vacations, allowances, etc. with the help of ERP platform including other necessary administrative correspondences.
• Create Projects with Specified Codes, Customers, Contracts, Parent Projects, and Sub Projects & Update Project Stages, Create virtual warehouses for procuring materials for the projects, Creation of BOQ & Variation Orders including entries for item description as per approved BOQ from the client in Microsoft Dynamics, Create Unit Conversion Rule where needed in entered BOQs, Update approved quantities & creates packing slips for further invoicing procedures & reversals as per the approval of Quantity Surveyors or the Project Managers, Posting of advances, Free Texts, and Progress Invoices, Adjusting Retentions and Advances & Credit Notes for the Projects, Entering Approved Variation Orders & Regular Updates Of Projects Status In The System, If Any, Record of Petty Cash Expenses for the Projects into Specified Journals in the System, Generating Several Project Related Reports as per Manager’s Requirements.
Accomplished Projects
1. Al Tayseer Palace Hotel, Jarwal, Al Tayseer District - Makkah
Responsibilities:
• Estimation of budget, preparing bill of quantities, sub-contractor summaries, project progress reports, billings, and project general expenses on weekly/monthly basis.
• Handling accounts with stallion system (data entry), updating investors information, following up with investors, sending mails introducing new portfolios/fund launched by the company and subsequently confirming the receipt of mails.
• Conversation with them in bilingual (Arabic/English), tracking fund rates to update returns / profits, preparing mail merge system/website in collaboration with group’s IT developers.
• New investor’s data record creation & entries with complete information, updating investor’s information in the stallion system upon receiving from them any modification in their details, contact or in investment portfolios.
Accomplished Projects
1. Karachi Sheraton Hotel & Towers - Karachi
2. Faysal House Faysal Bank Pvt. Ltd. Karachi
Responsibilities:
To assist the Project Manager with complete daily progress update and supply schedules. Make work & purchase orders requests as per bill of quantities and material requirement at site. Inspect & update percentage of project execution to update the monthly progress reports. Process of payments after completion of verified number of quantities at site and update contractor’s/ Supplier’s payment summaries.
All legal documentations such as mobilization advance bond, performance bond, third party liability, workmen compensation policies etc., preparing bill of quantities, and pre construction plans, drawing records & revisions, payment procedures like advances, running payments certificates as per executed quantities, schedules, status and terms & conditions regarding contractor/supplier payments using an appropriate standard of field forms such as conversation confirmer, transmittal, submittals, revision and record form etc.
Read and screened incoming mails and reports. Prepare agendas and collected materials for corporate meetings. Filed and retrieved all corporate documents and reports. distribution of meeting agenda and minutes of meetings to the client and stakeholders for further in development of progress reports and presentations on regularly monthly basis. Processed database inquiries and adeptly utilized spreadsheet and presentation software for multiple, deadlines and completed expense account documentation and filing with accounting. Handled incoming communications and respond to internal requests for information on a timely basis. Handle sensitive and confidential information with discretion. Maintained Account Books, Payroll, A/R and A/P Processing for respective division.