Accounts Officer
Nippon Paint (Pakistan) (Private) Limited
Total years of experience :12 years, 0 Months
•Receive, register, verify and process all invoices and ensure transactions are correctly recorded.
•Maintain reconcile General Ledger accounts.
•Monitor and review accounting and system related reports for financial accuracy and completeness.
•On time Billing Invoices distribution & follow-up for payments
•Collection of payments / cheques from clients
•Banking transaction by manual and online (cheque deposits, cash receipt, payment transfer, L/cs, tender bonds, Cheque book etc.)
•Review / Preparation of daily Journal Vouchers for all expenses with all supporting documents.
•Checking / reviewing of journal vouchers for correctness and proper approval.
•Reviewing / Preparing Bank Reconciliation
•To monitor petty cash
•Keeping up to date record of all accounting transaction
•Establish, maintain, and co-ordinate the implementation of accounting and accounting control procedure.
•Financial reporting & audit preparation and co-ordinate the audit process.
•Ensure accurate and appropriate recording and analysis of establishment expenses.
•Keep update the financial records.
•Perform the day to day processing of accounts payable transactions to ensure that finances are maintained in an effective and accurate manner.
•To open the account in SAP (New vendor)
•Review and verify invoices for raw material/non-raw material and services
•Ensure correct approval, sorting, coding and matching of invoices/receipts
•Verify that transactions comply with financial policies and procedures
•Verify the supporting documents such as purchase order (P.O), goods receipt note (GRN), fixed asset requisition form, quotations etc.
•Resolving purchase order, contract, invoice, or payment discrepancies on spot
•Verify submission of income tax exemption certificates/import undertakings for non-deduction of tax
•Process supplier payments on daily, weekly and monthly basis
•To issuance of vendor debit note for withholding tax & withholding sales tax deductions
•To issuance of vendor credit note against refund of amount
•Renegotiated payment terms with dozens of suppliers/vendors from Net 7 to Net 60 days for manufacturer emerging from bankruptcy
•Proceeding and settlement of advance payments
•Handling of petty cash expenses (Imp rest petty cash system)
•Follow up AP accounts (Prepayments, purchase accrual and AP aging report)
•Allocation of expenses to GL and cost center/internal orders by analyzing invoice/expense reports to ensure that expenses are completed with department’s budget.
•Produce monthly reports (Aging report, not yet delivered Cheque report, accounts analysis report, follow-up prices report)
•Create batches for payment through online/manual Cheque
•Proceedings of advance payment and settlement of advances
•List all vendor Cheque in the log book and disbursement of Cheque to the vendors
•Maintain Cheque in hand list on daily basis
•Reimbursement of sales/non-sales staff monthly expenses claims
•Day to day bank dealing for collection/submission of import/LC documents and forward to clearing agent collection of online Cheque
•Prepare bank reconciliation statement of payment account and vendor reconciliation statement
•Assist in internal and external audit as a result of sound book keeping and thorough maintaining of complete filing record system including invoices, bank payment vouchers, and Petty cash vouchers.
•Implementation of 5S system (work place organization method). That uses a list of five Japanese words: seiri, seiton, seiso, seiketsu, shitsuke.
•Co-ordinate with tax consultant for filling of income tax/sales tax returns and facilitate in income/sales tax audit conduct by tax department
•To arrange the bank statement/account maintenance certificate of our managers for visa purpose
•Directly reporting to finance manager
•Prepare, compile and sort vendor's invoices for data entry
•Obtain further information for incomplete documents
•Insert vendor data to opening an account by inputting text based and numerical information from source documents within time limits
•Compile, verify accuracy and sort information according to priorities to prepare source data for journal entry SAP
•Review accounting data for deficiencies or errors, correct any incompatibilities if possible and check output
•Apply data program techniques and procedures SAP
•Generate reports, store completed work in designated locations and perform backup operations
•Keep information confidential
•Typing speed and accuracy
•Familiarity with SAP, MS Office and data programs
•Documentation Skills
•Contributes to finance team effort by accomplishing related results as needed
Bachelor of Commerce
Intermediate in Commerce
Matric (Science)