Finance Coordinator
Norwegian Refugee Council (NRC)
مجموع سنوات الخبرة :9 years, 0 أشهر
• Lead on the financial monthly closing of accounting books.
• Facilitate Area Support Budget, area level budgets, including support cost
• Training of line managers and staff with financial responsibilities
• Closely monitor of level of expenditure and allocation of expenses to existing projects, providing monthly Budget versus Actual reports to be discussed with Senior Management.
• Ensure effective cash flows, preparing forecast of expenditures
• Support on the elaboration of budget for new proposals, ensuring that budgeting tools are correctly used and ensuring support costs are properly budgeted.
• Budget management, improving forecasting and spending plan performance and monitoring administrative budget where necessary.
• Provide finance verification of purchase and payment request up to his/her authorization limit.
• Lead on preparation and assistance on Internal, donor and/or External Audits and other financial documentation revision from any external body.
• Cover as Acting Area Support Manager whenever needed (Cumulative of 6 months in the past 4 years).
• Establish Finance department for Ukraine emergency mission in Romania and Moldova.
• Set up the financial system in Romania country office.
• Build a Master Budget for the office, and all of the existing projects budgets.
• Conduct desk search for best banks to use for our operations in Romania and Moldova.
• Work closely with the program development unit to establish needs and ways to cover them.
• Responsible for reviewing all Area Offices proposed budgets to ensure adherence to NRC policies and donor’s rules and regulations and obtaining the final approval from NRC to submit the budget to the donor.
• Coordinating any budget revision and providing support to ensure accuracy of budget projections.
• Review burn rate and advise budget holders on spending status.
• Identify any budget gap and suggest alternatives to secure the remaining amount.
• Prepare all donor financial reports in line with the rules and regulations while ensuring that all transactions are relevant and within the timeframe of the project.
• Preparing and committing to the allocations for the staff salaries, premises and vehicles rentals.
• Ensures proper quality control and monitoring of the finance function activities.
• Preparing the field staff salaries and making the transfer.
• Processes incoming invoices and vouchers, accurate and fully approved, while monitoring coding on all vouchers for valid account/Project Code/ Donor Code and paying the suppliers through multiple methods of payment and in compliance with the donor’s regulations.
• Cash box maintaining and reconciling.
• Prepares and shares financial monitoring reports with observations and recommendations.
• Leads on the cash transfer program in the field offices and monitors all cash flows between country office and field offices.
• Oversees the Field Finance Officers work related activities, ensuring correct allocation of expenditures and timely monthly closing.
• Follow-up of the compliance process at base level by ensuring the monthly flow of documentation from the Area office to the Capital office.
• Follow up on all payments to insure completeness of the supporting documents and the efficiency of selecting the appropriate budget lines.
• Monitor and Follow up on cash movement process and distribution to the beneficiaries.
• Identify and follow-up of compliance issues using the compliance tools and action plans.
• Follow-up on program documentation and archiving.
• Prepare and submit a Monthly Compliance Report to the Area coordination and capital office.
• Perform market surveys upon the request of the Area coordination and/or capital.
• Contribute to the preparation of external audits where required.
• Provide training on specific areas of the organizations procedures.
• Upon request of the Country Compliance Manager and/or Area Coordination, participate in investigations.
• Maintain all financial reports for two factories.
• Prepare, analyze and report weekly and monthly profit and loss analysis.
• Responsible for products costing.
• Analyze cost accounting data and assist with cycle count/physical inventories.
• Maintain internal control documentation and test internal controls.
• Prepare detailed account analysis and reconcile sales, cost and inventory, liability accounts by customer type by division.
• Review and analyze inventory and margin reports, conduct research and perform analytical studies in regards to cost analyses and profitability.
• Support and assist internal department reporting requirements such as audit schedules, tax schedules and others.
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