Legal Coordinator & Document Controller
United Development Company UDC
Total des années d'expérience :16 years, 4 Mois
- Coordinated with legal team staff to enhance legal workflows.
- Assisted counsel to resolve compliance issues with corrective action.
- Developed files, records, databases and reports for future use.
- Conducted research through facts and Internet resources.
- Performed administrative functions such as filing and arranging meetings.
- Organized calls and meetings with different departments for discussion.
- Created proper systems to manage contracts, mail and publications.
- Supported legal bill payment system by processing and recording.
- Manage, control, distribute and file all incoming and outgoing documents and drawings.
- Maintain master files for all incoming and outgoing documents as per Company Filing Index.
- Ensure that all documents are transmitted via document transmittals.
- Ensure that all drawings are transmitted via drawings register and transmittal.
- Ensure that all drawings are organized in accordance to the drawings filing index and color coding.
- Ensure that all documents received or issued are filed in the working files as per (CFI).
- Coordinate all activities related to the Document Control procedure, including technical documents, drawings.
Coordinate all activities related to the Document Control procedure, including technical documents, drawings.. Input document data into the standard registers ensuring that the information is accurate and up to date..Generate the various document control reports as required..Typing of site documents, and follow up of all the site needs ..Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.. Maintain updated records of all approved documents and drawings and their distribution clearly..Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
.Maintain the files and control logs as required by the project.
.Review all applications WPS, PQR, Drawings & Standard .
. Manages Outgoing/Incoming Project Documents.
. Handling documents within a flow system and procedure, archiving, security, packaging and publishing.
. Ensure traceability of revisions if in service documentation .
. Proper filing of documents including data entry and encoding
. Ensure that necessary documents can be provided when required.
. Keeps Track of All Records.
. Coordinate with QA/QC Engineer for maintaining quality documentation so called, Document Register, & Drawing Register.
. Bring up quality forms, checklists as and when needed in coordination with QA/QC Engineer for technical aspects.
. Maintains and ensure proper filing system.
. Faxing, Photocopying and Scanning.
- Log incoming documents from clients and contractor, make sure they receive relevant documents and make sure copies of relevant documents / certificates are held. Maintaining and updating the database. Ensure all documents are archived appropriately. Receiving and checking all incoming drawing documents. . Ensure that new drawings are registered and records for all relevant drawings in Uhde Technical Document Management System are updated.
Maintaining paper and electronic files (organizing, following up daily routine data and paper). Drafting and finalizing correspondence. And Reviewing the Target daily with our punch list.
- Log incoming documents from clients and contractor, make sure they receive relevant documents and make sure copies of relevant documents / certificates are held. Maintaining and updating the database. Ensure all documents are archived appropriately. Receiving and checking all incoming drawing documents. . Ensure that new drawings are registered and records for all relevant drawings in Uhde Technical Document Management System are updated.
Maintaining paper and electronic files (organizing, following up daily routine data and paper). Drafting and finalizing correspondence. And Reviewing the Target daily with our punch list.
- Entering alphabetic, numeric, or symbolic data from source documents into computer following format displayed on screen, making necessary corrections to information entered, compiling, sorting, and verifying accuracy of data to be entered, reviewing error reports and providing routine office support such as making copies.
CCNA Cisco ID (CSCO): CSCO11901585 Cisco Certified Network Associate IT Essential I (PC Hardware and Software) IT Essential II (Network Operating Systems)
Business Administration and Computer High Institute for Management and Computer