Administrative Assastant
United Matbouli Group
Total years of experience :5 years, 4 Months
• Meeting and greeting clients and visitors to the office.
• Typing documents and distributing memos
• Supervising the work of office juniors and assigning work for them.
• Handling incoming / outgoing calls, correspondence and filing
• Faxing, printing, photocopying, filing and scanning.
• Organizing business travel, itineraries, and accommodation for managers.
• Monitoring inventory, office stock and ordering supplies as necessary.
• Updating & maintain the holiday, absence and training records of staff
• Responsible for purchase orders.
• Raising of purchase orders and invoice tracking
• Creating and modifying documents using Microsoft Office.
• Setting up and coordinating meetings and conferences.
• Updating, processing and filing of all documents.
• Reporting directly to the Manager/Boss of the establishment.
• Prepares & submit the Proposal to the clients based on requirements
• Follow up with the Suppliers & customers for payment and receipts.
• Recording and updating of the reimbursement claims received.
• Preparing weekly and monthly reimbursement claims reports.
• Making price quotations or submittals, Bill of quantity, Data sheets, Comply Specifications
& company profile with supplier’s certificates.