Head of Payroll Dept.
Afzal Group of Electronics
مجموع سنوات الخبرة :12 years, 6 أشهر
1- Head of Payroll Department JAN 2018 to till date
Afzal Group of Electronics (www.afzalelectronics.com.pk)
• Process bi-weekly employee payroll payments on time and through the appropriate channels
• Complete all reporting documents and submit them for senior manager approval
• Calculate and deduct appropriate amounts from payroll checks, including tax withholdings and other garnishments
• Verify all overtime hours with the appropriate management personnel prior to issuing payroll checks
• Obtain and verify direct deposit banking information from employees
• Oversee internal payroll and accounting audits on a semi-annual basis
• Maintain general ledger with regard to payroll transactions
• Maintains payroll information by designing systems; directing the collection, calculation, and entering of data.
• Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
• Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.
• Balances the payroll accounts by resolving payroll discrepancies.
• Provides payroll information by answering questions and requests.
• Maintains payroll guidelines by writing and updating policies and procedures.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Maintains payroll staff by recruiting, selecting, orienting, and training employees.
• Maintains payroll staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed
Brief Job Description:
• Reconciliation of Main supplier and implement the policy and discount working according to deal and to be post in ledger.
• Reconciles Accounts payable balances with Suppliers statements and resolving the queries regarding the discounts and balance mismatch
• Accurate booking of all accounting transactions of supplier ledger in our accounting system
• Review the suppliers Invoices and maintaining ledgers of suppliers
• Ensuring daily deposit Payment to supplier according to plan.
• To respond to all vendor inquires and Reconcile vendor statements, research and correct discrepancies
• To maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Preparing financials like Tax ledgers as special assignment by management.
• Ad hoc management reporting as needed
Company Overview:
Orient Group of Companies (OGC) is one of the largest and famous brand of home appliances in Pakistan along with manufacturing its own brand products, OGC is sole distributor of the world’s most renowned brands like “MITSUBISHI”, “SAMSUNG”, “MOULINEX”, and “MIDEA” for Home Appliances & Consumer Electronics in Pakistan. The company is completely automated and has incorporated a proprietary SAP ERP solution to meet its operational and functional demands.
• Managing and reviewing the accounting system at branch level.
• Responsible for all accounts receivables activities (Releasing sales orders, Issuing Invoices, Credit and debit notes, customer credit limits review, aging analysis, Payment collection and processing in SAP).
• Reconciles Accounts Receivable balances with customer statements and resolving the customer queries regarding the discounts and balance mismatch.
• Communicate with customers and sales staff for sales ordering queries and collection targets.
• To park the monthly and yearly discount of dealer in SAP.
• Prepare financial statements and reports for company management.
• Recording Suppliers Invoices and Maintaining ledgers of suppliers
• Maintain the bank accounts and record payments given to vendors.
• Calculating & Preparing Payroll system and to distribute the salaries among the staff
• Keep check on budgets and maintain the expenses within budgetary limits.
• Review the petty cash expenses posted by the account officer.
• Ensuring daily deposit regarding showroom sale and after sale service revenue, reconciling the same with Head office.
• Accurate booking of all accounting transactions in the accounting system
• Preparation of monthly Profit & Loss Statement, Balance Sheet, Cash Flow Statement and other reports the Finance Manager will require
• Executing daily bank reconciliation statement in SAP.
• Supervision of the work of accounts officer and store In-charge.
• To provide the cash and bank fund flow statement to accounts manager and branch manager on daily biases.
• Monitoring daily cash to manage day to requirement and request for cash from Head office on need basis.
• Ensuring compliance with company policies and procedures and other legal requirements.
• Assisting Auditors in order to finalize financial reports of the Company.
• Ad hoc management reporting as needed.
Brief Job Description:
• To prepare sale orders in SAP software
• Follow up sale order till delivery
• Communication with head office regularly about sale orders delivery
• prepare customer's statements, bills and invoices
• To clear the invoices through F-32 against payments on daily biases
• To make the Credit note & Debit note in SAP
• compile data and prepare monthly reports and statements
• maintain accounts receivable customer files and records
• To entre PDC(post-dated cheques) on daily biases in SAP after checking the account status in SAP against the provided PDC
• To maintain Petty cash in SAP and Manually
• To prepare petty cash vouchers in SAP and their printing to approve form B.M(branch Manager) with complete supporting on daily biases
• To maintain proper filling petty cash voucher, bank deposited slip, and bank reconciliation statement bank wise
• To entre reason codes against PDC in SAP on daily biases