Senior Administrator
ibn Ajayan Projects
Total des années d'expérience :13 years, 11 Mois
1. Coordinate office activities and operations to secure efficiency and compliance with company policies.
2. Supervise administrative staff and divide responsibilities to ensure
performance.
3. Manage agendas/travel arrangements/appointments etc. for the upper
management.
4. Manage phone calls and correspondence (e-mail, letters, packages etc.)
5. Support budgeting and bookkeeping procedures.
6. Create and update records and databases with personnel, financial, and confidential data.
7. Track stocks of office supplies and place orders when necessary.
8. Submit timely reports and prepare presentations/proposals.
9. Developing office policies and procedures.
10. Acting as a liaison between different departments.
11. Developing and maintaining a filing system.
12. Monitoring active projects and developing measurable performance
indicators.
13. Ensuring the work environment is acting in accordance with the Internal regulations of the company
14. Maintaining a positive and productive working relationship.
1. Organize and maintain personnel records
2. Update internal databases (e.g. record sick or maternity leave)
3. Prepare HR documents, like employment contracts and new hire guides
4. Revise company policies
5. Liaise with external partners, like insurance vendors, and ensure legal compliance
6. Create regular reports and presentations on HR metrics (e.g. turnover rates)
7. Answer employees' queries about HR-related issues
8. Assist the payroll department by providing relevant employee information
(e.g. leaves of absence, sick days, and work schedules)
9. Arrange travel accommodations and process expense forms
1. Provides high-level administrative support to an assigned executive.
2. Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and
other documents; prepares summaries of findings and/or other related written correspondence as requested.
3. Conduct research (within skills and expertise) to assist with projects and inquiries.
4. Coordinates and schedules travel, meetings, and appointments.
5. Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes and other notes
6. Respond to and resolve administrative inquiries and questions.
7. Welcomes and directs visitors and clients.
8. Answers and transfers phone calls, screening, and client relations.
9. Performs other general clerical and secretarial duties which include recordkeeping, managing petty cash, maintaining office supplies and
coordinating equipment maintenance, and handling packages and correspondence.
10. Performs other related duties as assigned.
Co Aided Diploma covering the computer science and Microsoft office Application, operating system and hardware and software maintenance
