Assistant Contract Administrator
National Petroleum Construction Company (NPCC)
Total des années d'expérience :14 years, 10 Mois
Reporting to Comtract Administration Director, HR Team Leader, CHRO and Offshore Operations Manager ➢ Ensure all contractual clauses are adhered by sub-contractors ➢Verify Invoiced rates are in line with the service order / purchase order issued by the subcontracts and Approve for payment. ➢ Generate monthly, quarterly and yearly financial services summary reports & Project Operations Cost Reports (total invoiced, total paid, balance order value & Project Operating Centers expenses) to avoid budget over run. ➢ Manage vendors and service providers for hired candidates salaries, man-hours booked, cost controlled, quarterly and annual expenses/payables, vendor records, material movements in available database or excel worksheets to generate productive analysis reports to support management in forecast, planning and statistical review. ➢ Follow up on service order revisions for requests raised due to variations / additional services provided by the vendor (Approved by the Department Head). ➢ Prepare Estimates/Forecast as per data provided by the Dept. for several operational activities, third party hire of Equipment's/Services/Manpower. ➢ Processing Invoice Payables of HR, Marine Operations, Engineering & Projects departments against issued service orders and purchase orders. Coordinate with Finance Department to Assist Vendors and Service providers to Provide Payment Advise as well as confirm the payments are carried out on or before the due date. ➢ Ensure accuracy in cost allocation (Project, Operating Centers &Activities Carried Out) in line with the chart of accounts, to book the cost for Sub-Contracted Activities carried out by the assigned departments. ➢ Support Engineering and Project Dept. on third party services (LD if any, Progress Payments, Purchase Invoices etc.) ➢ Investigate & Resolve contract disputes arising due to VesselServices, Engineering Subcontracted works, EOSB, Salary Agreementsbetween agency and the candidate, Rotational Leave pay & Tickets.➢ Manage vendor accounts & consumption of allocated budgets. This includes monitoring of service orders and purchase order.➢ Services forecast for the revision of allocated budget for concerneddepartments (HR, Marine Operations, Engineering & Projects).➢ Keep Track of expenses incurred on third party hired services foreach department i.e. Diving, Commissioning, Marine, HSE, AID, Engineering and assigned Projects (Bunduq, ADNOC UMM-LULU, BU-Haseer, BELBASM, ONGC, Kuwait).➢ Allocate expenses to related project activity cost centers. Advise Cost Effective methods to concerned departments against anticipated activities.
• Established strong relationship with Clients and improve sales of the assigned territory.
• New Customer Introduction and contracts with regards to offers and POSM
• Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
• Day to day closing of cash and credit sales (Apprx: ranging AED 70, 000.00 - 1, 50, 000.00)
• Scheduling and coordinating meetings and market visits.
• Sending out and receiving Internal mails and packages with regard to FOC and merchandise
• Managing Keeping Records of customers information’s, sales report, POSM contract, FOC receipt and LPOs
• Prepare and distribute Old Stock rotation report, inventory reports and Targets to sales team
• Sending and receiving forms for the company (Quotations, Commercial License, Product Listing)
• Penetration into new markets with new incentives to the sales force and the customers
• Reporting and updating the activity of competitors in the market
• Reconciliation Of invoices, incentives, allocation of trade marketing vouchers
• Trade marketing and Compensation (FOC, Incentives, Display of Product & Plano grams)
• Communicate clearly, concisely and courteously, orally and in writing, and maintain effective business relationships with other employees, Principal Partners and clients.
Reporting to Service Manager
Duties & Responsibilities:
• Supporting a team of 5 Technical Service Professionals to deliver solutions immediately and effectively.
• Providing regular quality checks and upgrading agents with feedbacks and scorecards.
• Up-to-date Plans on how to carry on with complains logged.
• Counter sales of electronics spare parts and printer products
• Interaction with the client helpdesk to solve process related issues.
• Weekly briefings and de-briefing sessions with the team.
• Providing new installments of office units (printers and fax machines) and keeping the track of job status.
• Maintaining healthy relationship with all clients / customers to maintain the quality service with pleasant nature.
• Actively reporting of data and maintain call logs
• Providing Customer requirements either from GCC branches or the principal by placing orders and follow-ups.
• Sending Quotations And LC’s
• Masters in Business Administration from the "University of Atlanta", USA.
• Bachelor's Degree holder from Mahatma Gandhi University, Dubai, UAE.
Accounts,Business Studies, Economic, English, Computer Applications, Finance