Security Administrator
Sharjah Islamic Bank
مجموع سنوات الخبرة :19 years, 0 أشهر
Administration of Siemens Sipass system for Sharjah Islamic Bank Head Office building which includes Grouping, Time Zone Settings, Access Assign, create users with access privilege, backups and reports etc.
Administration of branch’s access control system “Net 2” Head Office building which includes Grouping, Time Zone Settings, Access Assign, create users with access privilege, backups and reports etc.
Operation of LG, Watchnet and Siemens DVR.
Operation of Intruder Alarm system monitoring software “Satel”
Manage and operate access control system installed at the branches for the purpose of Time and Attendance system “Solus”.
Prepare Bill of Quantity for the security system requirements at the new projects such as new branches, warehouse and other subsidiary business units based on the detailed analysis of security system assessments, drawings, current and previous quotes from different suppliers.
Manage and process quotations for LPO and invoices for payment with supporting documents.
Prepare Request for Approval with justification and supporting documents for management approvals.
Prepare budget requirements for security department by assessing security department current and expected expenses.
Assist and prepare branch security assessment report by gathering data through branch security drawings and physical inspection.
Issuance of Staff ID printed on proximity cards for staff identification and access. This process includes the data updates on database, printing cards, updating records in Sipass, Net 2 and Solus systems based on the requirements.
Assist Head of Security Department for developing and implementing department SOPs and guidelines on access control system, asset protection, Emergency Response, branch security system requirements etc.
Prepare Daily, Weekly and Monthly reports for management submission.
Coordinate with external service providers for security system maintenance and rectification works.
Coordinate with other departments issues related to security system requirements, payments, LPOs, and access extension.
Support HR for Time and Attendance system related requirements. In case of any claim by staff on Not Registered or Late Arrival or Early departure, confirm the status through CCTV and access control system database for HR Department.
Create, restrict and monitor restricted access areas and ensure only the authorized staffs are accessing the restricted banking areas.
Ensuring of security system maintenance service as per the contract and the verification of service reports before making payments.
Coordinate with Internal Auditors and provide records and details for security department audit.
Maintain contracts with service providers and manage warranty of devices.
Assist Head of Department to prepare Job Description and Appraisal forms.
Keep track on the progress of security system installation.
Monitor and update staff work assignments.
Develop forms and formats as per the department requirements.
Coordinate with Technical Manager, Administration Department and AMC service providers to obtain Police clearance documents for branch trade license renewal.
Carry out all other department administration works.
Documentation for security manual integrated with infrastructure, policy, procedure, ERP and strategy.
Preparation of ISO 9001 documents.
Provide assistance to VP on all required matters
Preparation of security reports consist of daily, weekly and monthly.
Preparation of PowerPoint presentation for management submittal.
Programming of Access card (hyper) by using Sipass.
Manage and supervise CCTV operations - System installed by Siemens.
Carry out effective follow ups and update in timely manner.
Managing statistical data related to daily operational issues.
Managing key asset identification details and strategic infrastructure for management reference.
Maintain effective file management and telephonic communication.
Prepare security memos and instruction regularly.
Coordinates with contractors, suppliers and service providers.
Air Travel arrangements for senior management staffs.
Maintain confidential records and files
Maintain records of decisions
Coordinate with Finance for payments
Research and assist with the preparation of policies and procedures
Schedule meetings
Prepare agendas for meetings.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Maintain hard copy and electronic filing system.
Arrange deliveries through DHL.
Research, price, and purchase office furniture and supplies.
Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.
Setup and coordinate meetings and conferences.
Support staff in assigned project based work.
• Reservation of Air Tickets, selling tour packages, booking of hotel rooms and other immigration related works.
• Teaching of IATA/UFTAA general paper