Document Controller
EHAF Consulting Engineers
Total years of experience :16 years, 9 Months
Project Document Controller / Secretary.
Administer and track incoming and outgoing documents (Specifications, Drawings, Correspondences & various kinds of submittals) as per existing policy / procedure / norms.
Log-in and file applicable department-related documents under DCC with due identification of the concerned department / subject / date to ensure proper archiving and retrieval.
Distribute documents to concerned sections to ensure necessary action from the concerned department.
Record applicable incoming and outgoing correspondence, specifications, minutes of meetings and other department documentation and file which are routed through DCC in accordance with the filing system.
Conduct daily filing of correspondence, drawings and other documents.
Participate in the follow up for priority items with relevant managers, engineers, consultants and contractors.
Validate documents to check compliance to company standards as applicable / needed.
Archive, copy and scan applicable project documents as per policy/ norm / procedure.
Convert drawings to various file formats and upload / file as required.
May participate in development of corporate document standards, font sizes, logo and all related format standards for company procedure.
Submit documents before the given deadline in order to avoid jeopardizing other departments because of a late submission of a document or file.
Ensure departmental documents are traceable by documents, distributed to concerned secretaries, soft copies stored in appropriate folder as per approved document folder structure, set procedures and processes.
December 2008 till July 2011: M/s. Qatari Arabian Construction Company - Doha
Projects: Pearl Qatar - Viva Bahariya 29
Position: Document Controller
Responsibilities:
Receive, register and distribute all engineering subcontractor drawings and specifications, vendor, technical, administrative and reference documents, as per agreed distribution matrix.
Produce document transmittals and circulate to Project Consultant, Project sites and Contractors.
Maintain and safe keep original documents keeping all superseded revisions and keep a log for the distribution and status of the project files.
Provide hard copies and soft copies of documentation to project engineers. Provide scanning capabilities and drawing conversions to readable electronic Acrobat Reader (PDF) files
Maintaining and updating Quality Procedures.
Coordinate all activities related to the Document Control Procedure including technical documents, Request for Information (RFI), Shop Drawings and As-builts, Requests for Inspection Works (RIW), Site Instruction (SI), Field Work Instructions (FWI) Incoming/outgoing correspondences (letter, faxes, e-mail, memos etc.), Method Statements (MS), Non-Compliance Report (NCR), Project Quality Plan, Standard, codes. Certificate, Vendor Data Books, Minutes of Meeting and commercial correspondence
Receipt, control, storage and issue of project documentation.
Supervising the establishment and maintenance of project control filing system.
Coordination of Project Weekly & Monthly Report.
WORK EXPERIENCE IN INDIA: May 2007 to December 2008: M/s. HDFC Bank ltd India
Division: Home Loans at HDFC Thalassery Branch, Kerala, India.
Position: Administrative Assistant