Administrative Coordinator
Sak Holding Group
Total years of experience :15 years, 10 Months
● Organize and manage the routine work activities of an administrative department
● Coordinate meetings on direct manager request by reserving conference rooms and sending electronic meeting invitations to the participants.
● Collect subject matter for upcoming meetings, create the agendas and send out automatic notifications to attendees using computer or mobile apps like Calendar, Task Manager or To Do List.
● Provide management and business administration staff with general office assistant support as needed.
● Assisting in data entry processing and providing support to the management as required.
● Welcoming, screening, and guiding guests to specified offices and locations
● Monitor and direct incoming mails and prepare outgoing mails in both Arabic and English languages.
● Cross departmental working for any projects or support required.
● Translate letters, notices etc. in Arabic, English, Urdu and Hindi languages.
● Prepare detailed documents and reports in adherence to administrative processes.
● Respond to questions and manage communications with employees in both Arabic and English languages.
● Manage and maintain online accounts credentials of the manager safely and securely.
● Manage files and records (hard copies and electronic filing system) for clients, complying with safety procedures to prevent breaches and data misuse.
● Coordinate individual duties after careful evaluation of each job' s skill level and knowledge.
● Monitors stationery and orders office supplies when required.
● Responsible for controlling and managing all document processes including reviewing files, records and critical information and confirming accuracy and compliance with policies and procedures of company
● Assist in hiring skilled and unskilled workers with coordination with recruitment agencies.
● Prepare salary certificates, employment certificates, Letters, memos, notices, contracts in both Arabic and English.
● Prepare various type of letters, requests addressed to the government and non-government organizations in Arabic and English.
● Schedule meetings and interviews as requested by the HR director.
● Handle photocopies, faxes, and performs other clerical functions.
● Other duties as assigned.
● Assisted in maintaining all hard copy files for the HR department.
● Managed and maintained diary and calendars.
● Managed filing and archiving system.
● Conducted research and prepare presentations or reports as assigned.
● Assisted in preparation of the performance review process and reports.
● Proper control over the office requirements (stationary, equipment \[PC maintenance.
● Assisted in recruitment process coordinating interview, follow ups.
● Maintained extremely well-organized records and handled all HR matters with confidentiality and the application of company standards.
● Served as a main point of contact for the HR department.
● Recorded and reported employee issues and brought them to Senior HR members when necessary.
● Ensured that all company HR procedures and guidelines are followed.
● Collaborated with the head of HR to meet and exceed all initiatives.
● Coordination with local insurance companies for employee’s health insurance.
Teaching English & Islamic Studies and various other subject in a primary school.
IQN Organized By ICON Training Centre - Doha, Qatar IQN Diploma in HRM is recognized on the Scottish Credit and Qualifications Framework (SCQF) as a level 7 qualification. SCQF is one of the national qualification’s frameworks in the UK. The diploma is referenced as a level 5 qualification in the European Qualifications Framework (EQF).
Bachelor of Arts with Modern Arabic Language & Translation