Translator/ President's Office
Community College of Qatar
مجموع سنوات الخبرة :34 years, 9 أشهر
Translator/ President’s Office: Community College of Qatar (CCQ), September 2010 - Present.
• Assist as Project coordinator in the start up of the “Community College of Qatar” Project.
• Proactively coordinate all aspects of the project, determine new ways of project development and to keep the Project Director well informed of any updates.
• Prepare and maintain professional monthly progress reports.
• Proactively engage with all SEC departments to ensure all project requirements are delivered and fulfilled.
• Research, critically evaluate & analyze data as requested.
• Oversee & review variety of memos, correspondences, reports and documents.
• Proactively communicate and collaborate with external and internal customers to analyze information needs and functional requirements and provide high quality services as needed.
• Recommend corrective actions if activity falls below the office goals requirements.
• Ensure & facilitate proper handling of information with other CCQ Departments & Divisions
• Assist in developing goals & objectives for office functions, evaluate policies & procedures, and implement new policies & procedures •
• Performs employee appraisal as required and recommends awards.
• Acts as primary focal point for CCQ Departments and coordinate requirements.
• Edit and translate all the official memos/letters.
• Editing/read proof Arabic/ English contents for publications.
• Consecutive translation during the meetings.
• Assisting HR Department in:
• Develop job descriptions for the new positions.
• Edit and translate the job descriptions of the CCQ new positions.
• Review resumes received by HR.
• Participate in recruitment interviews and selection of new CCQ employees.
• Identify Training needs & arranging with CCQ managers for assortment of staff to attend.
• Coordinator of CCQ Strategic Planning Committee.
• Edit CCQ RFP for strategic planning proposals.
• Assist as Project Coordinator in the start up of “Outstanding Schools Project”.
• Translate all correspondences and documents.
• Editing all Arabic content for all publications.
• Read proof the content of publications, including brochures, press releases, website content, presentations, information packets, etc.
• Serve as the primary point of administrative contact and liaison with the Committee members and SEC departments.
• Serve as a “Rapporteur” of the “Outstanding Schools Oversight Committee”, attend meetings, translate during meetings, & take minutes.
• Prepare studies and analysis on specific issues related to outstanding education.
• Provide assistance to the Committee’s Chairman in executing complex, specifically defined tasks.
• Maintain a thorough knowledge and understanding of all Outstanding Schools Oversight Committee policies & procedures.
• Maintain and administer a working committee structures as outlined by the Oversight Committee.
• Ensure confidentiality of the Oversight Committee’s meetings & decisions.
• Assist the Chairman in ensuring that documentation is properly accounted for and maintained in accordance with the regulations.
• Coordinates between the Chairman & the Supreme Education Council to ensure provision of materials, stationary, IT services …etc.
• Serve as the assistant to Committee Team, prepares meeting Agenda, informs Committee members & attends the meetings.
• Consecutive translation during the meetings to Committee’s members.
• Translate & edits the minutes of meetings, approved by the Chairman and presented to the Minister of Education.
• Investigate & make recommendations to improve operational & administrative polices & procedures.
• Assist the Chairman in identifying the office’s needs & preparing the annual budget.
• Responsible of all office purchases and petty cash.
• Perform related duties as assigned by Chairman.
➢ Sr. Administrative Assistant, Business Development & Evaluation Directorate,
Qatar Petroleum, Doha - August 2001 - July 2007
• Help senior staff in preparing studies in oil & Gas field, and prepare PowerPoint presentations for Conferences & official sessions.
• Preparing the Department's Annual Budget proposals.
• Prepare Monthly & Annual Reports of the Department's activities.
• Maintain Office stationary & commissary items, & raise orders through (Call-off-orders) system for replenishment.
• Identification of Office technology needs & maintenance of equipments/system and inform IT Dept.
➢ Administrative Assistant, Mesaieed Port Department, Qatar Petroleum, Doha.
Financial Responsibilities: • Preparing the Department's Annual Budget proposals
• Tracking the expenditure through the different Cost Centers.
• Prepare Monthly & Annual Reports of the Department's activities.
• Prepare Estimated & Final Disbursement Accounts for all the Vessels Calling Mesaieed Port (more than 1000 Vessels per year)
• Provide direct support to Head of Port Services in the conduct of Sales Contracts of all Hydrocarbon Products.
• Preparation of Accounting Invoices for the Hire of Tugs & Pilot Launches using for the Vessels.
• Preparing Periodic Reports of QP & Mesaieed Port Charges collected as Revenues & comparing with the Projected Revenues (more than 100 million Qatari Riyals)
HR Responsibilities: • Supervise all the Department staff (24 senior Clerks)
• Maintain attendance records, monthly E-Timesheets, prepare Standby List and Overtime Justification Reports for all the Staff.
• Handling all shift working staff's affairs with other Depts. e.g. Human Resources, Finance & Medical.
• Responsible of following-up the Annual Performance Planning & Review of all the staff.
• Identification of Department's Professional Training needs & arranging with Supervisors for assortment of staff to attend In-House Courses.
Procurement Responsibilities: • Consolidate all Purchase Requisitions through SAP System & following all Materials Requisitions with Materials Dept. & processing the Technical Evaluation for the best bidder.
• Oversee and identification of Work /Maintenance Requests & follow-up with General Services Dept.
• Maintain Office stationary & commissary items, & raise orders through (Call-off-orders) system for replenishment.
• Identification of Office technology needs & maintenance of equipments/system and inform IT Dept.
➢ Executive Secretary to the Managing Director, Jaidah Motors & Trading Co., Doha
April 2000 - June 2001
• Receive and screen all correspondence and other documents addressed to Managing Director.
• Translate all correspondences and documents from English/French languages into Arabic language.
• Respond to correspondences and e-mails, following up actions.
• Prepare weekly Report of the "Returned Bank Cheque " of the Company Customers.
• Maintain the Head office of Managing Director filing system.
• Maintain calendar appointment of the Managing Director, including his outside official visits.
• Arranging travel booking, visas, Hotels etc
• Consolidate monthly needs for "Head Office" supplies.
• Following-up actions with the different Departments and sisters companies.
• Maintain files of Rules and administrative instructions.
• Keep confidential Records, shareholders documents, company official papers of assets.
➢ Sr. Executive, Ministry of Local Governments - Sudan. Nov. 1996 - May 1998
• Planning and managing of Local Development Projects.
• Management of Local services and needs.
• Identify and apply best practices and methods to increase the financial resources to meet the development needs.
• Managing and provide substantive support on capacity building for decentralization and local government tasks.
• Built organizational system and cohesive communication strategies between the Central Government and the elected delegates of the Municipality.
• Suggest and ensure strong correlation between the Municipality's mission and sustained development for the organizational structure and the required Human Resources.
• Preparing periodic Reports regarding the Municipality activities and its different Committees.
• Studying the problems of the low-income families and suggest the appropriate means to help them.
• Preparing studies and work-papers concerning the Municipality strategy regarding Social Development.
• Supervision and control of the personnel performance.
• Providing objective, fair and consistent basis to improve employees' performance.
• Supervising administration assistants and Chief clerks, and writing Annual appraisals regarding their performance.
➢ Translator, Oscar International Co., Tripoli, Libya - Oct. 1991 - Sept. 1996.
• Translate Arabic memos and faxes into English.
• Receive and screen all correspondences addressed to Manager.
• Maintain the filing system of the Company.
• Maintain calendar appointments of the Manager, including his outside official visits.
• Arranging visas, travel and Hotels booking for Manager.
• Consolidate monthly needs of Office Supplies.
• Following up actions with the Company's Main-office in Malta and other Branches in Tunisia and Egypt.
• Keep confidential records, shareholders documents. Company official paper of assets.
• Maintain Staff Personal Files.
➢ Municipality Administrator, Ministry of Local Governments, Sudan - July 1987 - August 1991.
• Management of local services and needs within the Municipality.
• Identify and apply best practices and methods to increase the financial resources to meet the development needs.
• Built organizational system and cohesive communication strategies between the Central Government and local society.
• Supervision and control of the Municipality personnel.
• Suggest and ensure strong correlation between the local governance mission and local development.
• Preparing periodic Reports regarding the Municipality activities and its different Committees.
• Identify low-income families' needs.
• Developed & implemented market Plan for fund raising activities.
• Preparing Studies and work-papers concerning the Municipality strategy regarding Social Development.
➢ Master in Public Administration (MPA), Juba University, Sudan, 2010.
➢ Diploma in Computer Sciences, Electronic Sciences Center, Wad-Medani, Sudan, 1998.
➢ Higher Diploma in Public Administration, "International Institute of Public Administration (IIAP) ", Paris, France, 1991
➢ Post G. Diploma in International Relations, University of Khartoum, Sudan, 1986,
➢ B. Sc. in Economics & Political Sciences, University of Khartoum, Sudan, 1985.