Chief Administrative Officer
Changwon Corporation
Total years of experience :12 years, 9 Months
Prepare regular reports on expenses and office budgets
Maintain and update company databases
Organize a filing system for important and confidential company documents
Answer queries by employees and clients
Update office policies as needed
Maintain a company calendar and schedule appointments.
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails and packages)
Prepare reports and presentations with statistical data, as assigned
Arrange travel and accommodations
Schedule in-house and external events.
Keep employee records (physical and digital).
Coordinating office activities and operations to secure efficiency and compliance to company policies
Supervising administrative staff and dividing responsibilities to ensure performance
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary
Write, review, or execute plans for testing new or established document management systems.
Analyze, interpret, or disseminate system performance data.
Search electronic sources, such as databases or repositories, or manual sources for information.
Operate data capture technology to import digitized documents into document management system.
Propose recommendations for improving content management system capabilities.
Document technical functions and specifications for new or proposed content management systems.
Develop, document, or maintain standards, best practices, or system usage procedures.
Consult with end users regarding problems in accessing electronic content.
Monitor regulatory activity to maintain compliance with records and document management laws.
Keep abreast of developments in document management by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
Prepare support documentation and training materials for end users of document management systems.
Prepare and record changes to official documents and confirm changes with legal and compliance management staff.
Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
Conduct needs assessments to identify document management requirements of departments or end users.
Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
Assist in the assessment, acquisition, or deployment of new electronic document management systems.
Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
Skill Used : Documentation, Administration, Secretarial Activities,
Role Description : Document controlling, Administration
Company Description : Sicagen’s core business is trading of building materials such as steel pipes and fittings, construction and structural steel, stainless steel sheets, pipes and fittings, cables, PVC/HDPE pipes and fittings and cement.
Job Description/Responsibilities
•Performs the necessary filing.
•Assists in documentation control.
•Performs all computer operation/encoding as instructed by my immediate superior.
•Assist in preparing and managing documentation internally/by subcontractor
•Ensure accessibility, traceability and accuracy of documents
•Control workflows management and documents distribution
•Handled all hard copy and electronic filing
•Responsible for all invoicing to and from clients and vendors
•Created power point presentations for executive quarterly reviews with clients/vendors
•Booked executive travel and held multi-company catered meetings bi-monthly
•Entered and cross referenced documents in PDM Software
• Performs the necessary filing.
• Assists in documentation control.
• Performs all computer operation/encoding as instructed by my immediate superior.
• Assist in preparing and managing documentation internally/by subcontractor
• Ensure accessibility, traceability and accuracy of documents
• Control workflows management and documents distribution
• Handled all hard copy and electronic filing
• Responsible for all invoicing to and from clients and vendors
• Created power point presentations for executive quarterly reviews with clients/vendors
• Booked executive travel and held multi-company catered meetings bi-monthly
• Entered and cross referenced documents in PDM Software.
Project Locatio : KFMC RIYADH SAUDI ARABIA
Skill Used : Documentation, Secretarial Activities, Administration,
Project Details : LLJV is constructing a healthcare project worth US$316 million for the Ministry of Health King Fahad Medical City. The project, referred to as PPNNCC, is being delivered in joint venture with Al Latifia Trading and Contracting.
Job Description/Responsibilities
•Honor to being the best performer in Al-Latifia document controlling team and secretaries.
•Played a stellar role in generating the steel yard report and productivity on site.
•Involved in the analyses of construction related works.
•Prepared facility structure keeping in view of the requirement of the clients.
•Responsible for reply to the Sr. Construction managers and engineers.
•Successfully managed the process of conducting facilities of the existing clients.
•Effectively tracked the weekly past work and pursued clients in this regards.
•Pivoted in monitoring monthly utilization of materials and reporting to Director and
to the Director and as well as document controller.
Job Description/Responsibilities
•Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
•Set up an electronic library system for the management of technical documentations
•Develop and maintain document control processes for the efficient management and recording of QHSE documentations
•Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers
•Custodian for QHSE documents that must be controlled and kept for audit/internal requirements
•Maintain proper organization and storage of documents and information
•Provide full admin support to the team
•Undertake any other ad hoc projects/duties assigned
Excel, Outlooks
. Excel. Outlooks
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Tally-7.2
Power Point, word, excell, outlook,Good user of Internet applications, SharePoint.