Procurement Officer
IYD organization
Total years of experience :26 years, 0 Months
1- Coordinating with the programs department in order to issue purchase orders so that they meet all necessary conditions and comply with the procurement policy.
2- Coordination with Syria procurement team to follow the implementation of purchase orders.
3- Coordinate with the donors to execute all purchase according to donor’s guidance and policies.
4- Preparing everything needed to launch tenders, starting with the processing of the RFP, receiving the offers, forming committee for opening the tender, opening the tender, analyzing the competitive offers CBA, and eventually making the MOM and chose the winners then issuing contracts after obtaining the approval of the donors.
5- Coordination with the Syria procurement team and suppliers to ensure the smooth implementation of awarded contracts and solve any problems that may raise taking into account the interests of both the organization and the suppliers using best practices.
6- Implementation of all necessary operations for the distribution of cash, food baskets and hygiene baskets
7- Follow up the completion of contracts or work on amending contracts according to a letter of justification from Syria supervision team, program department or according to the supplier’s request in case the reason is logical.
8- Checking all documents after the end of work and issuing payment orders according to the agreement with the supplier.
9- Coordinate with the financial department in regard all purchasing issues.
10- Recording all operations within a tracker for contracts and purchase orders
11- Since I have a considerable programming experience in MS Access Visual basic, I have supported the pprocurement department with a program that includes most of the department's activities within the database, starting from building a strong data base for suppliers, awarded projects, purchase orders, payment orders, tenders and other related thing, and ending with issuing the necessary reports, which the procurement department have benefited from it.
1- Follow up of the Northern Syria accounts department with financial issues and providing guidance to ensure that it is done according to the correct procedures and documentary workflow.
2- Checking the integrity of all documents in regard financial, legal, purchasing and employee’s contracts.
3- Checking banks accounts and making the reconciliation.
4- Participate in preparing the operational plan for Turkey office.
5- Providing advises to the CEO on all administrative issues for Turkey office.
6- 6. Preparing the operational plan for the Turkey office.
7- Follow up media works, public relations, clusters meetings and legal requirements.
8- Communicate with other organizations and associations to enhance bilateral relations.
9- Work on submitting suggested plans to the board of directors in regard organization's development.
1- Establishing the school accounting system and setting up the main accounts tree.
2- Recording daily accounts entries.
3- Distributing the accounting tasks to the accountants assistant team.
4- Setting up the documentary workflow system in the school and establishing all necessary accounting forms.
5- Making balance sheet, the estimated budget, and the relevant accounting reports.
6- Adjusting bank accounts, the movement of cash and the movement of foreign currencies.
7- Control the sales and stock of clothes and books.
8- Control suppliers ’accounts and pay their dues.
9- Follow-up of student contracts and payments.
10- Control of purchases and suppliers' accounts.
11- Preparing the monthly salaries.
12- Coordination with the legal auditor to prepare the school tax accounts.
My role as CRM:
1. Conducting meetings with big clients and convincing them to buy our products by offering high added value product’s quality.
2. Coordinating with other departments like production, warehousing, and accounting for maintaining good relation with clients and ensure quick response and product delivery according to prescheduled plan.
3. Studying the markets to identify the market trends and put accordingly the proper sales plans.
My duties as account manager:
1. Setting up the main factory accounts.
2. Training and supervising the assistant accountants.
3. Making and controlling the necessary purchasing, warehouse department documents and control the accounts and movements of the goods.
4. Preparing, checking the employee’s monthly payroll.
5. Making the bank reconsolidation.
6. Arranging with legal auditor to complete the financial budget and submit zakat and income reports.
1. Follow up all orders and shipments from A to Z (i.e. from placing orders, arranging all necessary documents, production of orders, orders’ payments, securing the shipping method from factory until the clients’ warehouse).
2. Follow up clients’ payments (CAD, direct transfer or opening letter credits or bank guarantees).
3. Studying and initializing agents’ contracts.
4. Studying and analyzing other competitor's products and working on developing studies for launching new products.
5. Studying the cost of products in collaboration with the accounting department.
6. Coordinate with overseas clients to develop plans to promote the products in their markets.
7. Following up clients with their market status and negotiate with them with any obstacles facing them to develop the appropriate solution.
8. Full organization of the foreign exhibitions, preparation of the company's pavilion, attendance of exhibitions, meeting clients and concluding sales deals with them.
1. I have analyzed the administrative procedures for each step done in export department and arranged them in a system which conform to ISO system.
2. Through my experience in analyzing system and programming, I have designed and made a software that enabled the employees in export department to make quotations, offers, entering and amending orders, reviewing costs and selling prices for each products and for each customer, also the software include the ability to enter a comprehensive data base for all dealers of all kinds (Customer, Prospected customer, Hotels, governments …etc. ) and get report about them in a very easy and practical way.
3. I was a member in a committee for developing the company's web site.
1. Communication and coordination with overseas companies.
2. Preparing reports to the General manager
3. Preparation of foreign correspondence letters.
4. I have prepared and implement a software that controls the activities of the main office (Maintenance Office) which enhanced the customer service and raised the employees performance in controlling all in/out maintenance products and enabled them to get necessary reports that controlled and speed up the maintenance operation.
5. I worked in collaboration with specialist programmer on putting the infrastructure of system that organize the manufacturing statistical and production of the company's factory products.
1- Making daily accounting records.
2- Supervising the cashiers documents.
1- Responsible for the general accounting of the company,
2- Follow up documentary credits (letter credits).
3- Follow up the contracts of sold cars.
4 - Making the ledger book, income statement and general budget.
5- Making the agent's sold cars installment accounts.
6 - Follow up and auditing bank statements and record.