Public Relations Officer
Al Jaber Energy Services
مجموع سنوات الخبرة :13 years, 2 أشهر
Construction of CICPA Camps at Shah Project
Provide complete support to the management.
Working as a liaison officer between the management and the staff
Look after the inventory of the office supplies like paper, pens, ink etc.
Help out each person who approaches the desk with a query.
Provide a weekly remainder report of all returnees from all leave of absences one
Week in advance of return date any current or new Leave of Absences.
To provide administrative support to the HR department.
To maintain departmental filing systems to ensure in stand access of documents.
Assisting site admin Manager in office management
Time sheet data entry for site and office employees.
Maintaining the attendance register and other documents related to employees
Preparing the daily reports and updating the management by providing daily reports
Sort, Shortlist and prescreen candidate through phone evaluation
Employees’ joining form / update in employees’ personnel file / system
Follow up with Projects / Support office for employees’ passport renewal.
Entering employee leave data and updating EPRO.
Entire transfer of Driver and Operators with from various projects.
Collection / Distribution of Mails.
Equipment time Sheet
To be submit the Equipment time sheet on monthly basis.
Prepare the time sheet & send it to main office.
Vehicle maintenance / Accidents / Repairs / Servicing
Check and verify the complaints and prepare the Equipment transfer ticket
Send the transfer ticket to main dept.
Collecting the police report from the user and prepare the accident report for Insurance dept. and make a transfer ticket along with the photographs to be sent to main office. Vehicles need to be regularly washed at least once a week, collect the key & prepare the service request and send the vehicle to main office.
Supervising of driver
Coordinating with drivers, Arranging them for various travelling schedule, arranging driver for external mails from AUH on daily basis, arranging transportation for Office staff, Airport pick/drop, car maintenance, food collection/distribution, daily collection & distribution of mail documents from main office and various dept. etc.
Handle all enquires and clients complains / feedback.
Handle incoming & outgoing letter from & to relevant authorities
Main liaison between external and internal clients.
Coordinate with grassroots organization or other government bodies during the project.
To disseminate information & handle complaints/feedback from public & stakeholders.
Implementation of public relation programme.
Assist other general administrative support to the Project Team.
Any other ad-hoc duties assigned.
CBDC Project at Ruwais Refinery
• Handling all the database of manpower in the camp (Check in and Checkout) and
Report to camp Administration, Project administrators and corporate office
Administration on daily bases.
• Handling all the camp related issue, Catering, Housing, and Camp Maintenance.
• Preparation of various Memos as regard to the office administration.
• Handling incoming/outgoing documents.
• Cost Accounting of Catering & Housing Time Sheets every month.
• Manage the calendar and scheduling of appointments for the Director.
• Responsible for Administrative Support and Operational service.
• Recording employee's information on Company Software.
• Responsible for Employee’s Passports.
• Preparation of various Memos as regard to the office administration.
• Handling incoming/outgoing documents.
• Prepare records such as agendas, notices.
• Take and transcribe dictation compose and prepare confidential correspondence, reports, and other complex documents.
• Handling the database of all stores in the camp i.e. Camp & Catering.
• Cost Accounting of catering every month.
• Handling the Catering Bin cards,
• Coordinating with Storekeeper for maintain the stock and reports
• Daily updating the room list on computer.
• Daily updating the exits, newly and vacationer employees (Going & Coming) on the computer.
• Daily updating the details of camp store materials and issuing the employees dress (coverall, shoes & Helmet) in the computer.
• Responsible for control of the entire manpower accommodated in the camp and maintain the complete details of the camp such as present beds occupancy, toilets, showers, kitchen/mess facilities available etc.
CBDC Project at Ruwais Refinery
Responsibilities:
Handling all issues related to project with government offices.
Responsible to arrange medical and other formalities for project employees in order to renew visa and UAE ID.
Responsible to arrange TAKREER sec pass for all employees and vehicles which are required at project site.
Responsible to make liaison with TAKREER officials in order to solve all issues related to project.
Responsible for transportation of all project employees including
Sub s contractors/PMC/PMT.
Responsible for material shifting inside or outside the project through coordination of material engineer.
Develop policies and procedures as per project requirement.
Developing EMVs (Equipment, Machinery and Vehicles) mobilization plan as per project requirement with coordination of project management.
Make sure keep necessary record of all EMVs in Master file updating by admin assistant.
Monitoring EMVs timesheets online through Ezware software.
Responsible for maintenance and routine engine service for all EMVs (Equipment, Machinery and Vehicles).
Collecting Vehicle ODO meter (KM) report weekly from Timekeeper/Assistant for maintenance purpose and to control travelled distance.
Daily EMVs report colleting from time keeper and providing to project management.
Monitoring vehicles through online IVMS (In-Vehicle Monitoring System).
Fuel arrangements for all EMVs.
Make sure all light vehicles have valid ADNOC Rahal card (Petrol).
Making LPO every month in order to get diesel from ADNOC on project site for diesel vehicles.
Making monthly fuel report with comparison of previous month’s consumption.
Reduce the fuel consumption and distance travelled.
Controlling and monitoring the registration cards, TUV (Third party certificates), Fuel cards, security Passes and other necessary documents.
Responsible to arrange refreshers courses regarding safety for drivers and vehicle users with coordination of HSE department in order to run vehicles smoothly.
Make sure every vehicle user have valid UAE driving License, DDT (Defensive Driving Training) Certificate and other necessary documents required from UAE government or client.
Mobilizing competent drivers or operators from inside the company.
Provide staff performance reviews and resolve employee problems.
Ensure drivers are performing all of their necessary tasks and responsibilities.
Maintain frequent contact with management staff and employees.
Provide checks and balances.
Ensure all administrative requirements are completed in a timely manner.
Ability to maximize utilization of equipment and personnel while ensuring equipment and people are adherent to DOT (Department Of Transport) rules and regulations