Musaddiq Ali Khan

Main Tasks:

1. To be first point of contact between SNS and their respective consultants.
2. Follow up clients for consultants time sheets on monthly bases.
3. Follow up clients for Pos and maintaining record for current and expired Pos.
4. issuing of invoices on monthly bases to various clients as well maintaining invoices record on monthly bases.
5. Submission of invoices to various clients on monthly bases as well maintaining record for submitted acknowledge conformation on monthly bases.
5. Maintaining record for receiving payment from various clients. As well follow up clients for outstanding invoices payments on monthly bases.
6. Follow up (HR) for consultants contracts accordingly paying salaries to consultants on monthly bases as well expenses for consultants on monthly bases.
7. Follow up HR for issuing flight tickets to consultants for domestic and international visit.
8. Follow up car rental agencies for issuing Automatic and Manual car to consultants.
9. Maintaining Monthly sales reports, for cost and revenue to finance.
9. Providing monthly report to managements in regards of cost and revenue.
10. Attending weekly & monthly meeting in regard of rejected invoices / re submission of invoices to various clients accordingly.

MEDGULF INSURANCE & RE-INSURANCE CO.
RIYADH, SAUDI ARABIA

NOVEMBER - 2002 - TODATE

POSITION: EXECUTIVE SECRETARY

Responsibility:
•Preparation of Presentations and overview with the management
•Arrangement of business travel facilities to the Executives of Medgulf (such as, ticketing, hotel reservation, in-land transportation, exit re-entry, obtaining visa, etc)
•Arrangement of meeting and its agenda for Management with customers/client and hospital dignitaries, etc.
•Preparation of contracts/agreements based Memo of Understanding
•Coordination with other Medgulf departments for any issues as required
•Handling Personal and Confidential activities for GM & DGM.
•Supporting other departments, such as, claim section, accounts department, personal department and medical department.
•Coordinating with client and internal departments related to any claim or issues
•Maintaining/updating weekly and monthly reports and data for issued debit notes, credit notes, etc.
•Preparing meeting minutes with audit doctors and the management
•Issuance and implementation of company’s policy and procedures
•Preparation of Claims summary for final settlement with client/providers and hospital/clinics
•Preparation of back-up information for final settlement with client/hospital.
•Follow-up on action Items with doctors for client issues
•Preparation and issuance debit notes spreadsheet summary to Finance Department.
•Drafting, typing, faxing, E-mail correspondences, Mailing, preparing Driver’s schedule.
•Auditing of invoices and claims and onward process for approval in order to issuance of cheques or credit notes to the clients.
•Preparing briefing to hospital, Batch creation, Issuing debit note to clients

POSITION: ADMIN ASSISTANT

Responsibility:
•Corresponding to the client and sub-contractors on any issues.
•Preparation of proposals
•Preparation of Agreements/contracts between Troog Wa Tehla and client/sub-contractors
•Issuance of billing/invoices to the client
•Auditing staff timesheet, local procurements invoices, etc.
•Coordinating with Personal department and accounts department on issuance of payment to project employees and personal issues.
•Arrangement of ticketing, hotel reservation to the management and staff
•Execution and manipulating of Weekly & Monthly Progress Reports
•Preparation of Daily work schedule
•Incharge on Maintenance of vehicles
•Procurement material or local purchases as required
•Drafting, typing, faxing, filing, etc.

Preparing of sales and marketing plan information about market needs and services required,
Preparing of sales forecast Vs Actual achievement,
Coordinating with customer and the manufacturer for delivery, product specifications complaints, QA/QC reports etc,
Arrangement of training programs,
Allotting area /sales targets to the sales personals,
Arrangement of hotels reservation for managers, supervisors etc,
Typing all correspondence,
Preparing of spread sheets of all suppliers and customers,
Handling all filing system, faxes, telephone calls, E-mails correspondence & Mailing.

Managing personal & confidential activities of the company and the Senior Executives,
Preparation/typing of Agreement Contractual Issues claim summary and preparation of all correspondence related,
Assimilating and preparation of Monthly & Weekly Progress Reports,
Preparation of presentation, typing, faxing, etc,
Supporting to Finance and Logistic Departments in preparation for procurement of material,
Preparation of spread sheet by each customer records.