Accounts & Admin Officer
Handicap International
Total years of experience :5 years, 11 Months
• Dates 23 January 2012 to present
• Name and address of employer Handicap International
• Location Srinagar, Jammu and Kashmir, India
• Position held Accounts & Admin Officer
• Main activities and responsibilities 1. Preparing Budget Follow-up on monthly basis and sending financial report to Country Office.
2. Co-ordinate with the auditors - statutory & internal audits, tax audit, etc.
3. Preparing monthly salary payroll for national staff.
4. Helping Organization to have proper relationship with the offices like EPF, Bank, FRO & Tax.
5. Preparing monthly staff PF overview and arrange monthly PF deposit for staff.
6. Managing timely implementation of payments to suppliers & the Checking of purchase orders
. from logistics for finance & finding their changes in prices & quality according to purchase . order.
7. Supervises and represents the guards functionally e.g. Processes requests for leaves, . . organizes replacements due to illness and other changes in schedules.
8. Organizing and administering workshops/events/conferences.
9. Maintainance of fixed asset register and Annual physical verification of assets.
10.Plan, direct & coordinate risk & insurance programs of establishments to control risks . and losses
11 Filing of HR documents like leave, medical bills, recruitment documents and staff personal. . . documents and monthly staff meeting minutes.
12. Responsible for regular payment of Electricity, Phone, Water bills and Taxes.
13. Day-to-day record keeping: collection and processing of receipts of cash payments, of . incoming bank transfers (from the capital) and of outgoing bank / cheque payments by . preparing Log Books and EGJ (HI Bookkeeping Software)
14.Preparing the monthly verification tables: Bank Reconciliation statements, Cash Count . . . Statements and Advance details.
15.Communicating and coordinating with the Delhi Accounts Officer and the partner accountant. . for accounts related matters if required.
16.Submission of Income Tax Returns for suppliers and vendors.
17.Administrative and logistical support such as arranging accommodation and transport.
18.Preparing official letters & documents regarding administration for external authorities and . maintaining a documentation system of these letters.
19 Calculating overtime of the staff from their attendance sheets.
1. Preparing Budget Follow-up on monthly basis and sending financial report to Country Office.
2. Co-ordinate with the auditors - statutory & internal audits, tax audit, etc.
3. Preparing monthly salary payroll for national staff.
4. Helping Organization to have proper relationship with the offices like EPF, Bank, FRO & Tax.
5. Preparing monthly staff PF overview and arrange monthly PF deposit for staff.
6. Managing timely implementation of payments to suppliers & the Checking of purchase orders from logistics for finance & finding their changes in prices & quality according to order.
7. Supervises and represents the guards functionally e.g. Processes requests for leaves, organizes replacements due to illness and other changes in schedules.
8. Organizing and administering workshops/events/conferences.
9. Maintainance of fixed asset register and Annual physical verification of assets.
10.Plan, direct & coordinate risk & insurance programs of establishments to control and losses
11 Filing of HR documents like leave, medical bills, recruitment documents and staff personal documents and monthly staff meeting minutes.
12. Responsible for regular payment of Electricity, Phone, Water bills and Taxes.
13. Day-to-day record keeping: collection and processing of receipts of cash payments, of incoming bank transfers (from the capital) and of outgoing bank / cheque payments preparing Log Books and EGJ (HI Bookkeeping Software).
14.Preparing the monthly verification tables: Bank Reconciliation statements, Cash Count Statements and Advance details.
15.Communicating and coordinating with the Delhi Accounts Officer and the partner accountant for accounts related matters if required.
16.Submission of Income Tax Returns for suppliers and vendors.
17.Administrative and logistical support such as arranging accommodation and transport.
18.Preparing official letters & documents regarding administration for external authorities and . maintaining a documentation system of these letters.
19 Calculating overtime of the staff from their attendance sheets.
• Dates 23 January 2012 to present
• Name and address of employer Handicap International
• Location Srinagar, Jammu and Kashmir, India
• Position held Accounts & Admin Officer
• Main activities and responsibilities 1. Preparing Budget Follow-up on monthly basis and sending financial report to Country Office.
2. Co-ordinate with the auditors - statutory & internal audits, tax audit, etc.
3. Preparing monthly salary payroll for national staff.
4. Helping Organization to have proper relationship with the offices like EPF, Bank, FRO & Tax.
5. Preparing monthly staff PF overview and arrange monthly PF deposit for staff.
6. Managing timely implementation of payments to suppliers & the Checking of purchase orders
. from logistics for finance & finding their changes in prices & quality according to purchase . order.
7. Supervises and represents the guards functionally e.g. Processes requests for leaves, . . organizes replacements due to illness and other changes in schedules.
8. Organizing and administering workshops/events/conferences.
9. Maintainance of fixed asset register and Annual physical verification of assets.
10.Plan, direct & coordinate risk & insurance programs of establishments to control risks . and losses
11 Filing of HR documents like leave, medical bills, recruitment documents and staff personal. . . documents and monthly staff meeting minutes.
12. Responsible for regular payment of Electricity, Phone, Water bills and Taxes.
13. Day-to-day record keeping: collection and processing of receipts of cash payments, of . incoming bank transfers (from the capital) and of outgoing bank / cheque payments by . preparing Log Books and EGJ (HI Bookkeeping Software)
14.Preparing the monthly verification tables: Bank Reconciliation statements, Cash Count . . . Statements and Advance details.
15.Communicating and coordinating with the Delhi Accounts Officer and the partner accountant. . for accounts related matters if required.
16.Submission of Income Tax Returns for suppliers and vendors.
17.Administrative and logistical support such as arranging accommodation and transport.
18.Preparing official letters & documents regarding administration for external authorities and . maintaining a documentation system of these letters.
19 Calculating overtime of the staff from their attendance sheets.
• Dates 13 May 2008 to 22 Jan 2012
• Name and address of employer Medecins Sans Frontieres (Doctors Without Borders) Holland.
• Location Srinagar, Kashmir
• Position held Assistant Administrator
• Main activities and responsibilities
1. Assisting the Administrator in preparing monthly salary payroll for national staff as per MSF . India requirements, and the bank authority letter for salary payment by the bank.
2. Preparing monthly staff EPF overview and arrange monthly EPF deposit for staff.
3. Recording all National staff leave (annual, casual, sick, maternity/paternity, unpaid)
4. Monitoring expenditures and their appropriateness in line with the project budget and . . . . advising the Project Administrator on the same.
5. Managing the cash box and performing timely implementation of payments to suppliers and . vendors.
6. Data entry of expenditures into MSF Boox bookkeeping software system in accordance with . MSF Chart of Account Codes and MSF bookkeeping rules.
7. Preparing and co-signing monthly Cash Count Statements.
8. Communicating any financial irregularities noticed during bookkeeping operations to the . . . . Expat Logistician / Project Admin. for further follow up.
9. Planning with Admin. for closure of the month by using HOMERE MSF database Software.
Administration: 1. Preparing official letters & documents regarding administration for external authorities and . . . maintaining a documentation system of these letters.
2. Calculating overtime of staff from their attendance sheets.
3. Managing the cash box and performing timely implementation of payments to suppliers and. . vendors.
4. Responsible for maintaince of office including Kitchen, Store and Rooms etc.
5. Supervises and represents the guards functionally, eg. Processes requests for leaves, . . organizes replacements due to illness and other changes in schedules.
6. Ensure proper transition of supplies to other project locations, eg. Kupwara, counselling. . centres, houses etc. including freight manifests-way bills/delivery forms according to MSF . . . standards and physical verification of transported goods. Identify and report any discrepancies . in a timely manner to the Project Admin.
7. Ensure timely and efficient management of supply and stock of vehicle spare parts, food, . . . office supplies and other logistics items.
8. Receive and validate stock request forms and decide what will be delivered from stock, what. . should be locally purchased and what should be ordered from Delhi/internationally with the. . input of the Project Log as needed.
9. Responsible for regular payment of Electricity, Phone, Water bills and Taxes.
* Dates 2004-2006 * Title of qualification awarded MBA (Master of Business Administration) * Specialization Finance and Marketing * Name of Institution UP Technical University, Lucknow
* Dates 2000-2003 * Title of qualification awarded B.COM (Bachelor's in Commerce) * Name of Institution Kashmir University TRAININGS AND DIPLOMAS