Supply Chain Manager
Intrahealth International
Total des années d'expérience :15 years, 1 Mois
Supply Chain Planning:
Working with the Advisor/director in coordinating the planning and implementation of the Supply Chain plans in support of program implementation in close cooperation with internal stakeholders (finance managers, cluster leads and Programs officers, ) and external (suppliers). Supply Chain planning consists of the following components: procurement plans, storage plans, transportation plans, MMS work plans, distribution plans, MMS training plans, assets management, and supply chain improvement plan through regular assessments.
Supply Management:
Have always ensured that the appropriate commodities and health supplies are ordered for at the appropriate time, with appropriate quantities and in the appropriate warehouses, in accordance with the principles of the National Supply Chain and those of the donors. This includes working with the DHOs and MMS in ensuring that facilities submit quality orders to the national warehouses.
Inventory Management;
The Supply Chain department has been supporting facilities in the management and control of all stock operations and warehouse operational procedures as per SOPs. This includes the management of pharmaceuticals in collaboration with the program. It ensures the completion of the cyclical inventory of 80% every two months.
Asset Management:
The Supply Chain department has been overseeing the MMS operational support in terms of reporting computers and motorcycle repair and servicing and insurance in collaboration with procurement and logistics department, maintenance, monitor assets custody.
Compliance and ethics
Identifying and analyzing supply chain process non-compliance risks during redistribution, transportation and distribution by putting in place necessary SOPs to guide the operations.
Learning and development:
The Supply Chain Coordinator is accountable and accountable for overseeing all learning and development initiatives, assessing training needs and developing training plans for staff.
Budget development and financing proposals:
Participated in the development of scm budgets and planning, reviewed priority activities including associated services and the need for new mms training needs.
Data Analysis and Reporting
The Supply Chain department has always efficiently used Supply Chain tools such as “Stock cards, stock books, requisition and issue vouchers etc. to better analyze the stock movement progress. Data sources like DHIS2, weekly and monthly stock status, Rx solution, and pharmaceutical information portal have been utilized to get data, analyzed and communicated the results to all the necessary partners. This ensures that monthly quality reports are submitted on time, as well as donor reports and end-of-project reports.
Health systems strengthening with Infectious Diseases Institute (IDI) in Kibaale District.
Took responsibility for providing professional pharmacy technical support to the District Health Service
officers in the specified districts as well as issue drugs to patients at mild may clinic.
* In collaboration with MOH (National medical stores), build capacity of district and health facilities
pharmacy systems, logistic management, MOH drugs reporting system.
* Compound and pack medications for patients in clinics.
* Kept a record of drugs issued out, and maintain other relevant data at pharmacy level.
* Carried out proper storage of ARV and general drugs and handling medical items inventories.
* Participated in the stock taking of pharmacy items.
* Recommended expired drugs for writing off and encouraged the FIFO procedures.
* Submitted regular reports on drug issues and movements to head of pharmacy.
* Performed appropriate maintenance, procedures to ensure that pharmacy equipment is clean and
functioning accurately, as required for the safe dispensing of all drugs and medications.
* Adhered to all policies and guidelines relating to health and safety in Mild may Uganda and especially
those that relate to safety in the pharmacy, the protection of the privacy and lives of patients, and
ensure that only appropriate prescriptions are honored.
2013 5
* Participated in Continuous Medical Education (CME) as appropriate with liaison with the head of
pharmacy services.
* Giving health talk to patients. This was done every morning on clinic days.
Handling and packaging study drugs in pill packs for weekly distribution.
* Educating participants on study drugs in all the three arms. Assisting the Pharmacist in preparing a
local purchase order, checked by the supervisor and forwarded to the procurement agent at the
headquarters in Entebbe.
* Receiving and verifying of supplied items, comparing delivery notes and invoices with the
requisition order sheet.
* Making inventories of supplied items into the computer system and filing hard copies.
* Monitoring and stock-taking of the available stock.
* Maintaining contacts with other stake holders in treating HIV like Tororo, Busia, and Butaleja
district health officials.
* Packaging and dispensing of ARVs, other medical supplies and making scheduled field visits.
* Store management and record keeping.
* Packaging medications for dispensing.
* Supporting community volunteers in monitoring clients on ARVs
* In 2008, I was asked by the study investigator to take lead in the Partner’s study on discordant
couples in Tororo. This involved the use of Truvada (Tenofovir+Emitricitabine), Tenofovir and a
Placebo as investigational drugs in Pre-exposure prophylaxis (PrEP
I headed the Pharmacy department where procurement of all medical supplies and equipments was the
main role.
* Supervision of three pharmacy nurses and three pharmacy orderlies was handled without hindrances.
* Store and record management.
* Counseling clients on drug related issues.
* Supplying and handling field follow-ups during home visits.
* In-charge of product market research in situations where certain items were out of market and where
prices had gone too high. I could try bargaining with other suppliers.
* Distribution of items like rain suits, gum-boots and umbrellas to our community volunteers.
* In-charge of ARV dispensing to staff who were HIV positive as we had not started enrolling clients yet.
* Dispensing opportunistic infection (OIs) to patients on scheduled visits.
2013 6
stores, Medical access Uganda and Joint medical stores concerning
stock status and delivery schedules.
2013 2
Management
Systems
* Improved Medicines ordering rates from 40% to 100%.this was successfully
achieved through continuous sending sms reminders, mentorships and coaching
of health facility staff in all the supported districts.
* Monitor storage conditions of pharmaceuticals in the district both room
temperature and cold chain by having recorded daily temperatures charts.
* Reduced alarming reported stock outs by 95% in all supported facilities there
maintaining the available stock levels with the minimum and maximum levels.
* Data quality assurance carried out in 480 health care facilities led to improved
recording in all the medical registers most especially in the
stockcards, dispensing log, Family planning register, OPD register, ANC and Post-
natal registers, PEP registers, requisition and issue books.
* Planned and conducted continuous medical education for medicines
management supervisors and health facilities staffs in 18 districts basing on
declining performance indicators and facility needs.
* Ensured that there was 100% availability of data tools and filing of documents in
the supported facilities. Supplied all registers, stock cards and box files for better
records management.
* Conducted physical counts of all supplied items both in the store and dispensary
ensuring that 100% of the supplies are better utilized and medical audits
through viewing delivery notes, stock cards, issue and requisition vouchers and
dispensing logs.
* Implemented good practices in the areas of stock and storage management
dispensing and prescribing by providing the necessary working tools like
counting trays, clinical guidelines, registers, MOH charts, dispensing clock and
supply management manuals.
* 80% of the supported facilities received certificates of accreditation from
National drug authority for maintaining high standards of drug management
practices. Here storage, dispensing, prescribing, stock management, ordering
and reporting indicators were assessed.
* 100% timely monthly and quarterly reporting to M and E staff at central office
was maintained .This improved areas of data analysis decision making.
* Worked closely with MMS to ensure that data is collected according to the plan
and submit timely reports and ensured availability and accessibility of data
collection tools to all MMS
* Involved district leaderships in planning and scheduling of activities that brought
in a sense of ownership by the district health teams. This improved performance
2013 3
by 60% in all levels of health care. Attended all planned district meetings and
highlighted the achievements and discussed ways how to improve in areas that
were be lagging.
* .Worked with the Technical Advisor to implement the good pharmaceutical
practices(GPP) inspection in facilities that meet performance targets and
implement the accreditation ceremonies and other award schemes at facility
level.
* Developed standard operating procedures (SOPs) in various sections in order to
maintain quality.
* Ensured the necessary reference materials were available and used in the
facilities like Uganda clinical guidelines, EMHSLU, practical dispensing guidelines,
FM manuals, ART guidelines, EMHS management manual and many other
materials.
* Disseminated and ensured that government policies and regulations especially
concerning medicines management were implemented and followed.
* Organized and chaired district coordination and regional review meetings to
assess the progress of the indicators of medicines management and find way
forward.
* Ensured that USAID funds were utilized well and fully accounted for after every
activity conducted.
* Played administrative roles by ensured that all USAID equipments given to the
various districts were used following the laid guidelines like computers,
Motorcycles, modems and photocopiers.
Research skills
Other Profile
Skills
* Rajab has been involved in various qualitative and quantitative research studies (as
indicated above), Prep and HBAC studies, conducted by CDC in Tororo.
* Conducted the End user verification survey for PMI in Western Uganda districts.
,