Recruitment Officer
Alshaya Enterprises
مجموع سنوات الخبرة :18 years, 0 أشهر
Prepare recruitment materials and post jobs.
▪ Determines applicant requirements by studying job description and job qualifications.
▪ Sourcing and attracting candidates by using databases, social media etc.
▪ Processing Requisition and Hiring approval through TALENTERA system.
▪ Screen candidate’s CV and job applications.
▪ Scheduling interviews and filtering candidates for open positions.
▪ Prepare Offer/Employment Letter for the selected candidate.
▪ Prepare the new joiner announcement and welcoming email.
▪ Onboard new employees in order to become fully integrated.
▪ Assist new employees for the basic induction of the company premises and department.
▪ Provide analytical and well documented recruiting reports to the rest of the team.
▪ Act as a point of contact and build influential candidate relationships during the selection
process.
A. Recruitment
▪ Understanding manpower requisition form the
concerned department.
▪ Sourcing candidates that match the desired skills.
▪ Conduct testing, screening of potential
candidates. Often arrange schedule for face-to-
face interview and act as liaison between the
company and the candidate.
▪ Representing company at job fairs, recruitment events, preparing advertisement on the open day, searching through recruitment sources and social media.
▪ Communicate the employment status to the applied candidates and to the Direct Manager.
▪ Processing of NOC/Visa of all overseas candidates.
▪ Communicating with the agency in Philippines and other countries.
▪ Update the tracking list of the department who are requesting for additional staff.
▪ Schedule an HR department meeting before and after sourcing/on-boarding of candidates.
B. Induction and On-boarding
▪ When a particular candidate is finalized and selected, giving him/her offer letter and job contract.
▪ Giving a brief description on the policies, procedure and culture followed by the company.
▪ Properly filing relevant document of the new joiner as required.
▪ Introducing candidates to the team and or direct manager.
▪ Explaining the mode of communication.
▪ Coordinating with the IT team to get his email id made, computer request are done and enrolled in the punching machine.
C. Compensation & Benefits (Payroll Processing)
▪ Coordinate with Finance in preparation of monthly payroll, overtime, deduction, leave, absences, salary changes and transfers etc.
▪ Assisting all the employees and responds to general inquiries concerning final settlement, indemnity, salary/continuity certificate, employment certificate and company Identification card.
▪ Handle and coordinate all employees incentive programs.
▪ Keeping a track of the attendance of employees using MENA ITECH System.
▪ Assist the HR Manager to process manpower requisition as per the budget and manage the benefit packages offered to employees.
▪ Assist in drafting a job description and getting it approved from direct manager.
▪ Prepare and maintain monthly employee listings such us; provision report, newly hire, and absentee reports. Maintain and update company organizational charts, phone directory and other requested reports as needed.
▪ Maintain routine, confidential records and reports in a filing system.
D. Employee Relations
▪ Assist HR Manager for keeping a track on employee turnover and exit interview report, entering termination/resignation in the system and updating weekly report.
▪ Planning events or activities regularly or on some occasions, getting those approved by senior management and implementing those.
▪ Works closely with HR Manager and Senior Management to develop strategic plans related to employees’ retention strategies, organizational development, performance planning and social welfare for employees.
▪ Assist in creating policies and procedures, table of penalties, codes of conduct and maintain
enforcement activities.
▪ Conducting investigation regarding employees’ issue, preparing investigation report.
Schedule a brain storming meeting for the final recommendations.
Responsibilities:
▪ Conducts internal investigations regarding
complaints/employee relations issues.
Communicates facts and findings through ER
Manager.
▪ Ensures corrective actions issuances are in
compliance with applicable company policies and
practices.
▪ Provide assistance as necessary with the exit
interview and unemployment processes.
▪ Assist with major initiatives, including but not
limited to events, training and employee
engagement.
▪ Utilizes effective communication tools to ensure
that consistent, accurate and timely information is
provided.
▪ Maintain a professional work environment with
Human Resources management and staff.
▪ Maintains harmony among staff and resolves
grievances.
▪ Coordinate with payroll department for final
settlement - resigned and terminated employees.
▪ Encoding DN’s (disciplinary Notice) and updating
employee history using HR System
▪ Ensure that all staff (Senior & Line Manager) are
informed and updated on key business, employee
relations, incidents and organization issues by
providing accurate weekly, monthly and quarterly
report.
Responsibilities:
▪ Completes a broad variety of administrative tasks
for the General Manager including:
managing an extremely active calendar of
appointments; completing expense reports;
▪ Composing and preparing correspondence that is
sometimes confidential; arranging complex and
detailed travel plans, itineraries, agendas and
compiling documents for travel-related meetings.
▪ Plans, coordinates and ensures the GM's schedule
is followed and respected.
▪ Provides "Gatekeeper" and "Gateway" role,
creating win-win situations for direct access to the
GM's time and office.
▪ Prioritizes and follow up on incoming issues and
concerns addressed to the General
Manager, including those of a sensitive or
confidential nature.
▪ Works closely and effectively with the General
Manager to keep him well informed of upcoming
commitments and responsibilities, following up
appropriately. Acts as a "barometer, " having a
sense for the issues taking place in the
environment and keeping the GM updated.
▪ Successfully completes critical aspects of
deliverables with a hands-on approach, including
drafting acknowledgement letters, personal
correspondence, and other tasks that facilitate
the GM's ability to effectively lead the company.
▪ Prioritizes conflicting needs; handles matters
expeditiously, proactively and follows-through on
projects to successful completion, often with
deadline pressure.