Mylene Grace Ruiz

• In-charge of all accounting entries such as sales or revenues, receipt of clients payments,
expenses, assets, liabilities, etc in day-to-day basis and make sure that all accounts are
updated in the system.
• Monitor and reconcile Debtors and Creditors books
• Prepare cheque disbursements and Telegraphic/Bank Transfers to suppliers
• Prepares aging analysis of Sundry Debtors and Sundry Creditors balances
• Monitor and supervise Books of Accounts and General Ledgers in day-to-day basis
• Conduct evaluation and ledger scrutiny every month and verify the inconsistencies and
discrepancies. Pass the adjusting or rectification entries when needed.
• Prepare List of Fixed Assets and Depreciation of Assets for a given period
• Prepare companys budget, cash flow and monthly fixed overheads; monitor company
funds.
• Interact with sales, marketing, procurement and production department.
• Calculate and prepare schedule of employees gratuity payables, leave encashment and
final settlements.
• Conduct Directors dividend pay-out and process managers and staff month end salaries
through WPS (Wage Protection System)
• Prepare and update Bank Reconciliation for all companys bank accounts and pass the
necessary entries for bookings and adjustments. Follow up of concerned unit to clear the
pending transactions.
• Check and verify petty cash reimbursements and reports by another accountant.
• Check quarterly Vat subject for submission and payment, prepared by another accountant.
• Preparation of quarterly financial reports with the CFO.
• Prepare closing entries such as provisions for expenses, employees gratuity payables, leave
salaries as well as prepaid expenses list for a given period.
• Prepare audit requirements; assist and coordinate with auditors during the year-end audit
and answer whatever queries and clarifications they have.

• Prepare Invoices and Statement of Accounts and send to clients.to follow uo
collection.
• Follow up payments from customers based on terms agreed by both parties by calls,
emails and send reminders to attain the target collection for each month.
• Prepares cash sales and cheque collections to deposit to bank.
• Maintain up to date billing system, ensures that all invoices are based on approved
quotation or LPO from client. and all other necessary attachments are complete.
• Update accounts payable by posting purchase invoices on credit to the system; verify
and tally invoices and outstanding accounts with the suppliers.
• Keep updated of all customers, suppliers, contact details and emails.
• Prepares Debit Notes and Credit Notes and send to customers/suppliers when
required.
• Coordinates with the project/account managers with regards to disputed invoices.
• Assist HR in preparation of monthly salaries.
• Assist FM in Directors dividend payout and other Directors requirements
• Prepares monthly utility payments such as Dewa, Etisalat, Enoc, Salik etc.

• Post/records daily transactions to the system such as sales, receipts, payments,
deposits and purchases.
• Monitor accounts receivables and payables.
• Prepare customers statement of accounts and follow up due collections
• Monitor cheque receipts, cheque issuances & bank funds
• Keep PDCs and deposit to bank when due
• Handle petty cash payments and submit report
• Prepare monthly aging analysis for debtors and creditors and inform FM about the
status
• Prepare certificates, authorization letters, quotations, and purchase orders whenever
necessary.

• Check and ensure credit proposal requirements are complete.
• Assist branch manager in the approval of credit proposals
• Verifies credit line and available credit limit prior to the approval of any credit
transaction
• Check and approve credit invoices and post to system
• Monitor customers ledger accounts and reconcile daily
• Organize and update the files, which include Memos, Monthly Sales Report, Price
Change Advice
• Prepares Billing Statements and send to the customers every week.
• Follow up payment from customers and update customers accounts when payments
are collected
• Prepares daily, weekly monthly accumulated cash sales and credit sales report.
• Prepares monthly summary of accounts receivable - aging schedule.
• Prepares status on past due accounts of the customers.