SENIOR SALES-OPERATIONS COORDINATOR (Pricing) - Consumer Products Group
SARA Group (Villeroy & Boch and Roomours)
Total des années d'expérience :23 years, 4 Mois
• Company Profile: Leading retail, project, and wholesale distributors of luxury bathroom products, high quality ceramics & beautifully designed glassware, & cutlery across UAE, Oman, KSA, Kuwait, Bahrain, Qatar, Lebanon.
• Reporting to: Vice President for Operations
• ERP: AX Dynamics 2012
o PRICING -
- Rollout, implement, set Retail Prices, Promotions (Threshold Discounts) in the system across the regions.
- Resolve pricing issues & inquiries in a timely manner by applying knowledge of pricing policies, procedures & internal processes.
o ANALYSIS/ REPORTING -
- Provide timely, accurate reports on inventory, forecasting, performance indicators such, such as sales & discount levels & other key retail metrics.
- Depletion Reports, Sell-Out, Ageing. Stock availability.
- Ensuring that the budgeted targets are met & maximize gross margin.
o ADMINISTRATION -
- Assist with regular renegotiations of terms of lease of agreements with the mall management/Landlords.
- Acquire mall management / building permits for fit-out works, sale & promotions, etc.
- Ensure all Branch documentations are valid & renewed on time.
o ORDER MANAGEMENT -
- Place orders and ensure the merchandise is delivered on a timely manner, and in line with the agreements & compliance with buying plans.
- Having complete knowledge of Export&Import of material & establish good contacts with the shipping & clearing agents for quick & timely action.
o PRODUCT CATEGORY/ASSORTMENT -
- E-commerce, Shopify+
- Creation & Amendments of Item Codes in the system, Quantity Adjustments.
•Reporting to: Chairman and Chief Financial Officer
•SAGE 300ERP / PMS Software
•Provide timely and accurate financial information for the Chairman’s decision making in respect to business and personal activities & expenditures.
•Accurately managed all daily transaction controls including deposit operations, bank transactions, currency/wire transfers, invoice payments, receivables and, petty cash management.
•Analyzed and delivered corporate financial documents and statements in required format and within timeframe required by corporate policies including preparation of financial statements, Intercompany and bank reconciliations.
•Liaison with the Auditors for the year-end audits.
•Preparing annual budgets, cash flows and monthly provisions. And ensuring that funds are arranged in the most cost effective manner and that there is no shortage of cash in hand.
•Extending support to CFO for working capital loan/letter of credit, liaison with banks for its renewal/enhancements, bank guarantee.
•Payroll Administration for Corporate staff and Chairman’s household staff; and responsible for the computation of annual leave and gratuity settlements.
•Office Administration - Employees visa process, PO box & trade license renewal (DED, RAKFZ, JAFZA), HR & business correspondences, maintaining confidential / constitutional documents, attestations with MOFA & MOJ, Staff medical insurance.
- Managing the Chairman’s busy diary (business and personal), including, meetings/calendar updates, flights & hotels booking, private staff hiring & termination, vehicle insurance, family health/travel insurance, house/school bills payments.
•Reporting to: Financial Controller
•Organize and supervise all the administrative activities that facilitate the smooth running of an office.
•Takes direction from top management and translates these directions into working practice.
•Meeting with General Managers to review office performance
•Responsible for renewing and applying company trade license and municipality permits.
•Handles preparation of Employees Payroll (Directors/Producers per Diem).
•Handles Inventory of Camera/production equipment.
•Attend to day-to-day inquiries from employees, suppliers, company officers concerning their problems with payroll, refunds, and payables.
• Reporting to: Managing Director
• Coordinating with the Project managers, and installation department in material procurement process.
• Having excellent contacts with trading Companies, Engineering Consultants, and Contracting Companies all over the Emirates.
• Communication & Negotiation with the suppliers to get the best payment terms, prices and, materials in time.
• Organizing of meeting and communication with the suppliers.
• Preparation of Inquiries and Local Purchase Orders and all other connected works.
• Verify Sales Invoice against LPO and send to the accounts department for posting.
• Having complete knowledge of Export and Import of material and establish good contacts with the shipping & clearing agents for quick & timely action. Finding Mode of transportation for consignments to different target locations, taxation & Duty on goods, Clearance procedures.
•Handles Inventory of Furniture and fixtures.
•Handles Job costing.
- MIMS Accounting Software
- Checks and verify the authenticity of documents presented for payment and ensures correctness of accounting entries & tax implied on the invoices.
- In Charge of Voucher and Check preparation.
- Prepares Aging list, Reconciliation and Analysis of Accounts Payable.
- Handles preparation of Employees Payroll and Petty Cash Fund.
- Responsible for the computation of Commission to brokers and agents.
- Ensures the assessment and timely payment of Mayor’s Permit & Real Property Taxes.
- Responsible for the preparation of Daily Cash Balance.
- Responsible for the preparation of Monthly Cash Budget (project collection / deposit against payables to determine the availability of funds).
- Attend to day-to-day inquiries from employees, suppliers, company officers concerning their problems with payroll, commission, and payables.
- Prepares Bank Reconciliation and necessary adjustments monthly.
- Monthly Audit of Official & Provisional Receipts against the Actual deposits.
- Reviews & checks the correctness and accuracy of SSS, Philhealth & Pag-Ibig contributions and loan remittances, unused and use Vacation & Sick Leave.
- Responsible for the computation of Final due to resigning employees.
- Monitor employee’s accountabilities for clearance purposes.
- Responsible for the preparation of Tax Reports such as Vat Returns, W/holding Tax - Expanded & Compensation, Quarterly Income Tax Return and Alpha list.
- Prepares Suppliers & Employees W/holding Tax Certificate (BIR form 2307&2316)
- Responsible for processing the Transfer of Ownership for Real Estate Properties acquired and sold by the company (Computation of Capital Gain Tax/EWT, Documentary Stamp Tax, Transfer Tax and other fees required by BIR and Registry of Deeds).
- MYOB Accounting Software
- Generates Forecast vs. Actual Cash and PDC Collection report.
- Prepares SSS, Pag-Ibig & Philhealth remittances.
- Handles preparation of Employees Payroll.
- Receive contracts & progress billings for payment processing.
- Accommodates all suppliers’ queries and payment follow-ups.
- Prepares lapsing schedule, monthly depreciation & amortization of fixed assets.
- Regularly updates schedule of payment report.
- Prepares the accounts payable aging list.
- In-charge of check preparation & check disbursements.
- Part of a team who set-up the first Accounting system (MYOB).
- Prepares pertinent monthly journal entries to take up expenses according to date.
- Prepares Lapsing schedule, monthly depreciation/amortization of fixed assets.
- Handle outsourced services (x-ray, dental, ultrasound and mammogram).
- Prepare CV’s and corresponding checks before required dates.
- Accommodates all suppliers’ queries and payment follow-ups.
- Handles Petty Cash Fund (Disbursements & Replenishments).
- Handles Dollar Account payments (Head office & Singapore Invoices).
- Prepare Summary of 10% VAT remittance on Dollar invoices.
- Ensure that the invoices are processed on time. Once a statement is received from the supplier, take action to ascertain that the listed accounts are handled accordingly.
- Ensure that the received invoices for taxation are handled on time and ensure accuracy of tax rates applied to invoices.
- Prepares advances to/from Head office report.
- Handles National Senior Management Allowance for reimbursement.
- In charge of Fringe Benefit tax computation on Expats leased vehicles.
Bachelor's Degree Major in Accountancy Year 2000, Adamson University, Manila, Philippines