ميرا Ante

• Conducted center meetings and ensured proper coordination flow
• Processed cash collections and verified accuracy of transactions
• Updated client records and maintained ledger accuracy
• Submitted daily and monthly reports on a timely basis

Conduct KYC, perform evaluations and recommend to the management on the vendor selection.
Perform annual review of all vendors before recommending for contract renewal.
Maintain an effective filing system for all service providers’ contracts. Manage the delivery of all incoming and out-going mails.
Keys custodian
Ensures that all Company subscription is renewed on time (i, e Car insurance and road permit, OSN subscription, Civil Defence Fire Alarm connection) Petty cash fund custodian (includes cash replenishment and petty cash reconciliation)
Credit card custodian of COO (monitors the credit card balance, keeps the original receipt of the credit card usage and perform monthly liquidation) Organize/ Facilitate the purchase of new items (i, e Printer, furniture) Facilitates ordering and delivery of tokens to clients.
Coordinates the repairs and maintenance of office equipments and building maintenance issues
Organizes/Coordinates business travel arrangement for Company Board members, Management team and staff (including accommodation / transportation and meeting venue)
Ensures cafeteria supplies are adequate at all times.
Participates in yearly budget company-wide meetings for the Administration Department.
Process the procurement requisition and invoice settlements
Records fixed assets and perform their periodic verification.
Ensures cost saving measures are incorporated in all activities of the department
Exercises professional communication skills at all times while discharging duties.
Facilitates payment of monthly utility bills (i.e. telephone expense, Kahramaa, including departmental suppliers / vendors payment.
Maintain vendors’ details in the ERP system
Administers the inventory and replenishment of all office stationeries and
computer supplies
Prepares LPO for related procurements.
Coordinates staff complaints to supplier (i, e delayed courier, telephone
disconnection, mobile malfunction)
Provides back-up services for the Receptionist when needed
Prepares daily work schedule for all drivers and tea boys, including
coordination to meet requests from staff.
Arranges “Meet and greet” services for all Company guests arriving from
the airport.
Ensures all personal courier expenses are recorded and collected from the
senders within 2 weeks from invoice date.
 Ensures all personal calls made from the landlines assigned to the staffs are
paid within the stipulated time.
 Submits periodic report promptly on the due date.
 Does other related functions such as but not limited to transmittal of
documents, follow up recording and requests for supplies/materials needed in the day to day office activities, answers phone calls, types letters and other communications, systematic filing of documents

Facilitated the processing of the gate pass’ requests of all employees and visitors
Facilitated the processing of immigration related documents for visa applications, extensions or renewals, exit permits, visa cancellation and passport renewals
Facilitated the proper flow of communication & performance of HR activities and other related tasks
Assisted requests for of employees as well as overseeing the drivers’ day to day activities
Facilitated requests from on and off signer crews with regard to their transportation to & from dispatch room to airport
Assisted the unit’s Manager, Coordinators, Supervisors and employees
Answered client inquiries, documentary requirements and other related
matters
Updated & maintained employees’ independent files
Monitored updates and status of visas and prepares weekly a status report
for all business visas, work visa applications & processes, passport and
Residence Permits
Updated daily worksheets that record the departure and arrival details of
expats and crew.
Prepared crew and passengers’ list for the ON and OFF signer, if necessary.
Relayed HR related problems of employees to the Manager, Coordinator
Oversaw the return of all Company issued assets or properties
Did other functions as required, such as but not limited to transmittal of
documents, follow up recording and requests for supplies/materials needed in the day to day office activities, answers phone calls, types letters and other communications, systematic filing of documents

• Processed gate pass and employee documentation requests
• Assisted in visa processing and immigration-related documents
• Updated employee records and maintained HR files
• Coordinated transportation and HR-related communications
• Prepared status reports for visas and work permits

Facilitated the processing of all employees gate passes requests
Facilitated the processing of immigration related documents for visa application, extensions or renewals, exit permits, visa cancellation and
passport renewals
Monitored visa status and expiries
Updated & maintained personnel’s independent personal files
Facilitated the flow and dispatch of communications within the unit
Filing and maintenance of files
Checked the figures on the payroll of laborers and sub-contracted
personnel for back-charging against invoices; Made copies and
transmittal of said documents for the manpower suppliers.
Assisted the Manager, coordinators and supervisors
Acted accordingly upon instruction of her supervisor
Did other secretarial/clerical functions like transmittal of documents,
follow ups, recording and requests for supplies/materials needed in the day to day office activities

• Processed employee gate pass and access documentation
• Managed visa applications, renewals, and related records
• Updated employee files and maintained HR documentation
• Assisted supervisors in daily HR and clerical tasks
• Reviewed payroll-related documents for accuracy