Account Executive
Mbc Group
Total des années d'expérience :13 years, 1 Mois
- Work with the Group Director of CS, Senior Art Director, Head of GFX and Promotions Mangers to provide high level services and ensure deadlines are met.
- Manage all creative briefings, reviews & approvals for MBC GROUP Branding & Broadcast Section.
- Handle all day-to-day communication with MBC5 and SHAHID teams, and all MBC GROUP internal teams.
- Make sure material and assets for shows/ titles are provided and delivered to MBC5 and SHAHID promo teams as required.
- Notify key persons of any changes impacting schedules or programs on MBC5/ SHAHID.
- Ensure effective management of workflow and respect to internal process of Legal, Finance and Audit.
- Work closely with the project manager on all confidential matters such as legal contracts, financial reports, etc.
- Logistics management
-- Manage team logistics including overtime and freelance payment.
-- Ensure 100% of all logistic and operational requirements are met for the department, by coordinating with relevant team members.
-- Work closely with the procurement and the production team to ensure payments and deals are being finalized on time.
- Director Assistance and Support
-- Ensure to manage and maintain schedule Manage all calls and meetings.
-- Manage Calendar bookings.
- Handle all events logistics and budgets and manage talent logistics including Flights, Accommodation, Ground Transport, Catering and Scheduling, with 100% efficiency.
Events include:
* Modhesh
* Eid activations at Mall of the Emirates, City Walk, Dragon Mall.
* The Capital Celebrates (New Year's Eve) in Abu Dhabi with Mubadalah 2016, 2017, 2018, 2019, 2021, 2022
* Beats at The Dubai Mall
* UAE National Day concerts and activations at Mall of the Emirates, City Walk, Dragon Mall.
* Dubai Shopping Festival concerts in Media City Amphitheater.
*Dubai Opera Concerts.
* Saudi National Day at Mall of The Emirates.
Artists worked with are mostly A class artists like Ahlam, Hussain Al Jassmi, Kadim Al Sahir, Mohammad Abdo, Rabeh Saqer, Abdallah Bul Khair, Balqees, Tamer Hosny, Mohammad Hamaki, Shamma Hamdan, Mohammad Assaf, Melhim Zein, Elissa, Assi Al Hillani, Nancy Ajram, Shireen, and more.
- Manage the legal and financial paperwork efficiently and ensure effective communication with all relevant MBC departments, within allocated time frame.
- Closely monitor the Artist log sheet with zero error, detailing any/all revenues, bookings, issues and/or artist revenue lags after formal review with Finance Department & Booking Agents.
- Ensure timely releases of all Platinum Distribution activities, as per assigned deadline by closely monitoring and following up on all marketing related activities: POs, Release Letters, Fosoo7at, Tafweed & Tanazolat Letters.
- Fully manage all Platinum 3rd party artists contractual requirements & Royalty aspects and ensure a strict & prompt quarterly update and payment release.
- Manage all administrational requirements of HOD within an appropriate timeframe with 100% efficiency.
-- Dubai Music Week DMW 2013
- Secure and arrange hospitality riders (flights, transportation and accommodation) for DMW speakers, artists and talents;
- Deliver travel & accommodation log to Dubai World Trade Centre Novotel Hotel and Emirates Airlines;
- Secure Department of Tourism and Commerce Marketing (DTCM) approvals and licenses for DMW performers;
- Handle Content Management System for DMW website;
- Follow up on accounts and DMW budgets;
- Draft memos for DMW suppliers;
- Negotiate with clients, solve any problems and make sure deadlines are met (Department of Tourism and Commerce Marketing, Emirates Airlines, Sony Music Middle East, Pepsi);
- Create and update targeted sponsors and exhibitors list;
- Create invitee list and send out invitations;
- Follow up on all DMW inquiries and requests;
- Organize meetings and reviews with Dubai World Trade Center team;
- Perform other related tasks as required;
-Arrange hospitality riders for all international staff;
-Develop and implement logistics support policy, procedures and methodologies to the common benefit of all mission units;
-Prepare reports on personnel and other operational logistics issues;
-Identify, plan and manage special logistics operations;
-Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;
-Coordinate logistics operations with UN agencies, and other organizations upon request;
-Provide administrative support including the discharge of clerical duties, maintenance of files and records;
-Manage logistics operations, including, material and personnel;
-Coordinate logistics activities with procurement, finance, humanitarian affairs and other substantive units;
-Guide and supervise the work of new/junior officers or staff;
-Responsible for tracking water delivery and distribution by filling the forms received from Za'tari camp and updating and maintaining information on computer systems and in archives.
- Filing water delivery and distribution forms once they are all updated and filled in the database.
-Comparing total m3 of water with the actual paid amount in the invoices for each day.
-Maintain, update and retrieve data held on computer systems that is related to the dislodging forms that are received from Za'tari Camp.
- Comparing total m3 of black and grey water with the actual paid amount in the invoices for each day.
-Help international staff and visitors with the translation of verbal and written formal letters and e-mails.
- Coordinate logistics operations with UN agencies, and other organizations upon request;
- Provide administrative support including the discharge of clerical duties, maintenance of files and records;
- Manage records of company policies and procedures;
- Creating presentations, documents, files, spreadsheets and databases;
- Oversee day-to-day operations;
- Set up meetings and interact with customers;
- Screening phone calls, enquiries and requests, and handle them when appropriate;
- Meeting and greeting visitors at all levels of seniority;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Taking dictation and minutes;
