Office Manager for General Manager
Ibn Haytham Hospital
مجموع سنوات الخبرة :7 years, 11 أشهر
• using a range of office software, including email, spreadsheets and databases; • managing filing systems; • depending on the organization, duties of the role may extend to the management of social media; • developing and implementing new administrative systems, such as record management; • organizing the office layout and maintaining supplies of stationery and equipment; • maintaining the condition of the office and arranging for necessary repairs; • overseeing the recruitment of new staff, sometimes including training and induction; • carrying out staff appraisals, managing performance and disciplining staff; • delegating work to staff and managing their workload and output; • writing reports for senior management and delivering presentations; • responding to customer enquiries and complaints; • reviewing and updating health and safety policies and ensuring they are observed; • attending conferences and training.
• Handles visitors; receives and relays messages; handles requests for information and assistance
• Prepares and processes purchase orders; makes copies and keeps accurate records as required Establishes and
• maintains a variety of office filing and record-keeping/filing systems
• heck general office cleanliness and ensure upkeep of all office assets
• Type Emails and/or send Faxes on behalf of management
• Supervise Office runner’s and Office activities
• Answers telephone calls and schedule appointments
• Typing/word processing Arabic/English Letters
• Receives, sorts and distributes incoming mail
• Arrange G.M. schedule.
• Travel coordinator for all business trips, hotel reservation, and any other business tasks.
• Performs other related duties as assigned
Maintaining and developing relationships with existing customers via personal meetings, telephone calls and emails.
generate, visit and develop potential prospects that turn into sales orders, closing all opportunities in a timely manner.
Ensuring that the company’s services are matched to the identified clients needs.
Understand and influence the customers decision making process and lead the customer to positive decisions on sales proposals and manage all customer engagements to a successful conclusion.
provide follow up with customers to ensure customer satisfaction with services provided.
communicate courteously with customers by telephone, email and face to face, building positive
relationships, investigating, responding to and progressing issues and queries.
Developed substantial experience in processing incoming and outgoing Letters of Credit (LC’s)
Follow up on import and export activities of the company
Follow up on customs and clearance agent activities
Follow up on invoice payments
Assistance in the preparation of periodic financial statements
Assistance in daily routine operational activities in the company
Preparation of periodic and ad-hoc reports to upper management
Developed substantial experience in processing incoming and outgoing Letters of Credit (LC’s) Follow up on import and export activities of the company Follow up on customs and clearance agent activities Follow up on invoice payments Assistance in the preparation of periodic financial statements Assistance in daily routine operational activities in the company Preparation of periodic and ad-hoc reports to upper management