Human Resources Coordinator
Arab Open University
Total des années d'expérience :10 years, 11 Mois
Assist all Dammam employee with the internal and external HR related inquires or request.
• Maintain both hard and digital copies employees' records ( contracts, updated resume, national ID/Iqama ).
• Updating employees leave data in order to facilitate right information to the management.
• Tracking daily employees presence and sending monthly report of the employee's fingerprint to the head of HR management after reviewing and analyzing it.
• Assist in delivering an induction program for new employee.
• Filtering job application request according to AOU criteria
• Coordinate interviews and contact applicants, as needed.
• Assist with performance management procedures.
• Schedulemeetings.interviews.
• Produce and submit reports on general HR activities.
• Supportotherassignedfunctions.
• Overseeing the work of all office employees to ensure they work productively and meet deadlines and university standards.
• Counseling any employees struggling in their role.
• Answering telephone calls and internal and external email request and inquiry.
• Overseeing the work of all office employees to ensure they work productively and meet deadlines and university standards.
• Develop office policies and procedures, and ensure they are implemented appropriately.
Establishing a database of graduates, employers, and all sectors concerned with graduates.
• Build a strong bond with graduates to encourage their sense of affiliation and loyalty to the university.
• Highlighting examples of successful graduates of the university by inviting them to participate on different occasions.
• Provide graduates with guidance in their path of employment, training and career search.
• Provide an integrated database of statistics and studies related to graduates and the workforce.
• Benefit from the feedback of beneficiaries of university graduates in the public and private sectors, and the level of its outcome.
• Accepting and filtering student applications (local and international students)
• Assessing applications according to AOU eligibility criteria and the Minister of Higher Education of Saudi
Arabia.
• Providing consultations with prospective students when requested.
• Process and maintain applications and workflows from students for inter-college transfers, withdrawals, re- enrolments, readmission & program/ major change.
• Processandauditsworkflowsforspecialgrades(Placementtest, TransfercreditsandExemptions).
• Oversee transferred students within and outside KSA-AOU branches.
• Providing students with information about the admission process or any other inquiry.
• Filingstudentsdocuments.
• View and print exam timetables.
• View any individual exam arrangements that have been put in place for them.
• Report any exam errors to the Head of the Examination Committee.
• View the student handbook for exams.
• View exam room location and seating places.
• Coordinating and communicating across the AOU different centers in Saudi Arabia to ensure the quantity and accuracy of exams scripts (Receive and sent) .
• Ensuring all exam grades are accurately recorded in the system.
• Provide administrative support to ensure efficient operation of the office.
• Update and maintain college policies and procedures.
• Answers phone calls, schedule meetings and support students.
• Clerical duties including: filing, arranging semester schedules, following up with students and tutors attendance, writing meeting minutes.
• Acting as a link between students, administration, and professors.
• Registering and advising students on their options and updated study plans.
• Inspect and evaluating procedures and processes of the Admission and Registration Department .
• Follow up with Health and Safety plan.
• Analyze data, create reports, and communicate feedback.
• Documentcurrentstate, risks, andprocessimprovementgoals.
• Verifying students payments, dues and refunds in order to process courses, services.
• Preparing time sheets of external proctors for payroll.
• Data entry in the AOU accounting system.
• Documenting and filing bank information of students and staff (proof of sent and received payments and receipts)