نعيم شلالا

• Provide procurement services for Anera Lebanon as required
• Implement and / or maintain standard Anera Lebanon procurement policies and procedures and ensure that procurement is carried out in accordance to Anera Lebanon and donor- specific polices
• Attend all procurement committee meetings.
• Coordinate with Finance, Admin and program departments to ensure integrated internal controls, timely payment of
vendors and full, auditable support documentation.
• Ensure that a transparent and responsive procurement process is implemented and maintained; generating bids analysis and Purchase Orders and Payment requests.
• Routinely communicate, coordinate and plan with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Ensure that all supplies, services and equipment required are delivered in time.
• Establish and maintain ethical and professional working relationships with suppliers.
• Maintain supplier information for regularly purchased items and be informed of current local market conditions.
• Support and provide appropriate trainings for procurement and program staff as required.
• Advise the Procurement and Operations Manager of procurement-specific issues or improvements.
• Any other duties or tasked delegated by Procurement and Operations Manager

Work closely with the Procurement Manager in procuring goods and services
• Support review of specifications and prepare solicitation documents, manage evaluations, and oversee the
vendor selection process
• Analyze and evaluate supplier proposals, establish allowability and reasonableness of proposed costs
• Support in the development of subcontract specifications, work statements, and terms and conditions for the
procurement of services
• Coordinate bidding, contracting, ordering, and delivery plans to ensure transparency and accountability
• Keep track of quality, quantity, stock levels, delivery times, transport costs, and efficiency
• Perform periodic reviews to ensure that documentation is complete and accurate
• Perform regular procurement system audits and regularly review and verify market prices for standard items
• Maintain tracker of existing and forecasted procurements for the project and regularly update senior staff
• Facilitate customs clearance of imported supplies, materials, equipment, and/or vehicles
• Support the Procurement Manager in all procurement tasks
• Perform additional tasks as needed and requested, including support of other World Learning projects.

• Assist in operational services;
• Assist in project maintenance and assets management;
• Assist in knowledge building and knowledge sharing;
• Assist in preparing contracts for services required to carry out conferences and meetings on both national and regional levels. This includes:

 Prepare request for quotations, price analysis and comparison, preparation of cost breakdowns and complete documentation needed to request contracts from UNDP;
 Follow up on contract implementation before, during and after the conference and/or meeting.
• Support developing and implementing business processes for regional projects;
• Responsible for administrative matters relating to official travel of the staff, consultants and experts and prepare the travel authorizations.
• Coordinate and follow-up with Country Office HR, to include but not limited to, recruitment, extension, separation, employment certificates.
• Receipt of applications for internship and long listing of candidates according to UNDP rules.
• Draft official correspondence on procurement related activities when requested;
• Support the organization of procurement processes including the preparation of RFQs. ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation;
• Assists in contract management;
• Liaises and coordinates in procurement-related matters with UNDP Country Office;
• Assist in preparing and organizing national and regional meetings and workshops;
• Send all required documentation to the procurement unit in order to issue Purchase Orders (POs);
• Calculate the entitlements for the participants and process the required payments;
• Verify certification of payments and invoices from travel agents, event organizers, hotels and their suppliers against terms of contracts and actual services rendered, then process payments through UNDP Country Office;
• Process and follow up on the payments of experts and consultants;
• Prepare travel claim forms for reimbursement for expenditures, for submission to the UNDP country office payments officer;
• Ensure regular data clean up, filling and maintenance of data bases;
• Prepare data reporting;
• Reports to projects in timely and appropriate fashion;
• Organizes and prioritizes work schedule to meet project needs and deadlines;
• Establish, build and sustain effective relationships within the work unit and with internal and external clients;
• Analyzes general information and selects materials in support of partnership building initiatives;

• Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
• Provides supplies by identifying needs for establishing policies, procedures, and work schedules.
• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
• Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.

Develop and maintain internal departmental metrics and measurements, utilizing statistical process control or
other applicable measurement tools.
• Setting Vendor KPI’s.
• Review and compile inventory costing records.
• Assist Supplier Development Coordinator and Buyers with material flow issues to improve supplier quality or
delivery performance.
• Lead internal improvement initiatives to streamline processes and make more effective use of information
technology, using knowledge of department processes and procedures, work instructions and training
requirements for the Purchasing Department.
• Cost benefit analysis to analyze vendor performance.
• Assisting commercial manager in reviewing tender packages and contract documents.

• Assist in all daily warehouse activities and ensure compliance according to all approved company processes
• Work closely with the Warehouse Lead to discuss upcoming installs, special material requirements, or special projects.
• Work closely/daily with the Area Supply Chain Supervisor to ensure accountability and inventory/asset accuracy and accountability.
• Verify counts and receive all incoming stock by comparing packing slips/invoices with purchase orders or transfer orders.
• Transfer inventory to its location in the storage facility or to shelves using the approved company inventory management software.
• Ensure all palletized material has approved material identification labels affixed.
• Assist staff or other non-warehouse workers find specific items.
• Report all incomplete work orders by Install Foremen to Operations Management for corrections.
• Assist in maintaining vehicles and verify authorization to use vehicles via the Key Control Log.
• Manage the Company’s Tool Control Program and tracking system.
• Perform full quarterly inventory audits and daily cycle counts.
• Keep the warehouse clean & organized.
• Support and abide by all safety regulations set by company.
• Perform other needed job tasks as requested by leadership.

• Building relationships with key stakeholders and identify areas of opportunity for further value creation.
• Follow up on the supply of all related materials/product/services at right quality in time and at competitive costs for areas of responsibility.
• Supplier selection and the ongoing supplier management
• Reports on delays, special conditions, and any issues that might come up with material supply or shipment.
• Reports Open POs, placed orders, and any delays or issues on a weekly basis to the Logistics Manager, Warehouse Manager, and Procurement Manager.
• Validates pricing responses for accuracy and questionable responses.
• Assist in all daily warehouse activities and ensure compliance according to all approved company processes.
• Verify counts and receive all incoming stock by comparing packing slips/invoices with purchase orders or transfer orders.
• Assist staff or other non-warehouse workers find specific items.

Coordinate and assist with project planning and implementation, including pre and post planning preparations,
including meetings, project documentation, PPT, reporting, etc.
• Coordinate and communicate with relevant departments to ensure smooth flow of information and adherence
with projects deadlines.
• Maintain open communication and regular contacts with clients, service providers, suppliers, government and
staff to ensure plain level field for optimal quality service delivery, performance and outcomes.
• Coordinate and monitor the overall process of projects/initiatives launches, deliveries and closure to ensure
effective, consistent and timely delivery of outputs.
• Assist Project Manager in all project phases, including project analysis and documentation; preparing progress
reports, PPT, coordinating project change activities with clients and service providers.
• Coordinate and track project procurement activities, changes and deliveries.
• Identify potential issues to propose appropriate solutions and remedial course of action to mitigate risk, for
optimal project resources management and budget adherence.