accounts Payable specialist
Al-Futtaim (Private) Limited
Total years of experience :14 years, 6 Months
My Key Responsibilities include:
• Ensuring monthly reconciliations of major vendors account including principal vendor accounts;
•Monitoring regularly reconciliations of open Purchase orders, GRIR account and advance/down payment accounts of various brands;
• dealing closely with bank for obtaining supplier financing
•Ensuring three way matching for import vendors of TOYS R US is done before their payment is released;
•Verification of ‘End of service benefits’ calculations done by HR department;
• Ensuring Tax compliance while payment is released in GCC countries where taxation is applicable
•Closely liaising with internal audit department providing them required information from SAP
• Opening Letter of Credit as per the requirement and follow up for clearing the same.
• Reconciliation of Intercompany account in the Retail division,
Bank Reconciliations
Banking documentation related - opening/closing of account, KYC update, FATCA/CRS, authorized signatory update, shareholding structure etc.
Daily Cash Positioning
Preparation of internal approval notes and seek necessary approvals.
Updation and recording in BAM system (TMS).
Banking documentation/agreements related - Retail product (EPP, POS, DCC, ATM, Cash collection/cash management service, CDMs etc.)
Banking Documentation related - cheque book request, cancellation/addition of specific service etc.
Online Banking documentation and updation - H2H, HSBCnet, Amex online, POS portal etc.
Online beneficiary creation - create, edit, delete, audit trail, online review etc.
Monthly review of online banking channels and Updation in the Treasury master data file.
Blocking of bank GLs and linking to ICM module and extension of any required GLs.
Coordination with bank/brands/AP for queries relating to payments/receipts.
Coordination with GT, Group Finance & EIT for creation/extension of banking GL's, HBAID.
Daily clearing and posting of entries, clearing of parked entries.
Daily monitoring and upload of MT940 files and maintenance of MT940 log sheet.
Preparation, approvals, submission and recording of loan documents to bank for import loans/refinancing purpose. Posting of loan entries into SAP and filing it for audit purpose.
Posting of interest, charges for loan related entries to SAP in relevant SAP co. code and Review of charges/interest as per the agreed terms with banks.
Preparation of payroll transfer letters on a monthly/regular basis
Reconciliation of IC GL's (Loan GL within UAE, outside UAE within country, Outside country with UAE).
Posting of GT loan entries, interest accrual entries on a regular basis weekly, monthly etc.
Preparation of monthly intercompany/intercountry brand wise/country wise exposure, FX exposure sheets.
Preparation and presentation of entire list of Banking Documents SOP and process flow chart.
TR (Trust Receipt) funding to suppliers
Maintaining the Short-Term Borrowing Interest File
Matching of Interest in SAP, TRM & Excel Database on every month end basis.
• Working as Accounts Assistant in back office of credit card department. Responsible for settlement of all payments
• Resolve all customer issues / enquiries relating to card holder repayments, disputed transaction, card holder billing etc.
• Ensure the validity of customer requests / instructions
• Handling daily reconciliation. Pass daily general ledger entries, including those arising from the daily reconciliation and interchange settlement processing.
• BT/CCC processing
• Process manager’s cheques, card holder repayments, cash advances, standing instructions, reversals in accordance with agreed controls and procedures.
• Worked as a junior accountant in back office of Forex Department was reporting directly to one of the director of the company, especially for handling of client’s portfolio and their accounts mainly related FOREX transactions of H.N.I. Clients of East Africa Business & preparing documentation for all the clients managed. Also looking after accounts up to finalization, monthly MIS and Bank Reconciliation
• Preparing Daily Cash Flow for accurate funding.
• Preparing & Monitoring the Profit & Loss and Cash Flow.
• Established, proposed and streamlined new system of working to smooth flow.
• Prepared monthly accrual, General Ledger and hoc, and account reconciliation
• Generated and analysed month-end financial reports & presented financial data to Management
• Preparing the Product Wise MIS E.g. Western union, xpress money.
• Responsible for maintaining general ledger
• Provide income statements, cash flow, balance sheets, and intercompany balances
• Analyse expense trends and accrual levels and account reconciliations
• Analysed and reported variances in profit & loss monthly narrative
• Prepared monthly internal reporting and quarterly reporting for central bank
• Responsible for the financial statements and recorded closing entries.
• Accomplished year end close and audit.
• Kept track of weekly headcount
• Preparing the payroll of staffs
• Responsible for accounts payable and journal entries
• Coordinate and prepare consolidation of multiple entities, both domestic and foreign
• Maintained company Fixed Assets and Depreciation
• Experienced in international and domestic customer service with clients, customers and employees, ensuring effective results.
• Currently using Casmax systems
• Online chat with customers related to payments & Tele graphic transfers.
• Preparing the home Remittance
• Preparing the Telegraphic Transfers of Foreign Currencies
• Random Cash check of all cashiers.
• Checking & Authorization of Tele graphic transfers as per requirement
• Drafting the Correspondence Letters.
• Takes initiative in manager’s absence by coordinating work flow between clients, banks and team members. Makes decisions and establishes work priorities on essentially procedure-oriented operations.
Completed Masters in finance and banking from University of Wollongong , Dubai
Done my BBA in India