Executive Assistant
Cleveland Clinic Abu Dhabi
مجموع سنوات الخبرة :26 years, 4 أشهر
• Manage a busy Calendar of Surgical Institute Chief/ Schedule meetings and arrange conference rooms.
• Manage travel and schedule, Coordinate travel arrangements; prepares itineraries
• Produces correspondence, manuscripts, notes, summaries, meeting minutes and other material from a variety of sources
• Develops and maintains departmental files, documents, data files and confidential information
• Answers incoming telephone calls and refers to appropriate Medical personnel for proper handling, Manage spreadsheets.
• Coordinates office management activities.
• Gathers and summarizes data for projects, studies and reports
• Coordinates special functions and/or programs as assigned, including special studies, surveys, publications, etc.
• Serves as a liaison between departments and others within and/or external to the Medical department and CCAD.
• Working in several programs (Lawson, Mawared, Vocera)
Abu Dhabi Chamber of Commerce - ADCCI, Abu Dhabi, UAE
• Assist and arrange all arrangements for the Time table of Director Meetings and Interviews.
• Deal & Follow up the Centre Publication Designs & Printing with the concern Dept.
• Update & Create of all Centre Administration Document such forms, plans, …
• Update a full archive for all Centre Publication and Booklet.
• Maintain appointments-meetings logs, social events calendar on a timely manner advising them of any possible conflicts in scheduling.
• Handle the statistic report of Centre performance during the year.
• Handling & schedule the Director Meetings, Minutes of meeting and document all the decision as well as circulate to the concerns.
• Deal with Director Visitors and arrange their requirements for the meeting.
• Handling incoming calls for Director
• Typing Letters, Reports, Studies and Memos and several confidential documents in both language (Arabic & English).
• Archive a copy of all Circulars, contracts and agreements.
• Handle & follow up all related issues with other Departments.
• Maintain and Regulate the flow system of all letters.
• Arrange the Director Site Visits with the concern Departments.
• Customer Services for the Information & Decision Support Centre - ≠ 150 - 200 client monthly.
Assist and entertain clients with their problems and relay it to Department head
• Update & collect certain economic information and arrange it in Booklet
Executive Secretary of General Manager & Purchase Officer Dec 05 -Mar. 07
Al Bahya Trading & Services Est., Abu Dhabi, UAE
• Directly reported to Company General Manager.
• Prepare & submit a full package for Tenders (English & Arabic)
• Typing Letters, Memos and several confidential documents.
• Assist and entertain clients with their problems and relay it to Department head.
• Handling confidential documents like Tenders Price, Tender Costing & Financial Statements.
• Make more alternative decisions / actions (Urgent matters) if the management is not available. Responsible in preparation of different forms like sick leave & vacation, etc.
• Handling Purchase Dept. (purchase system, LPO, Quotations, Material Budget Control, etc)
• Arrange the booking for conference and exhibition, arrange Airlines Booking-Reservations.
• Maintain appointments-meetings logs, social events calendar on a timely manner advising them of any possible conflicts in scheduling.
• Prepare Agendas and make arrangements for Board of Director.
• Receiving personal calls, E-mail, Correspondence and Screen them.
• Prepare all personnel related like, appointment paper, clearance, certificate, etc.
Executive Secretary of Company Owner & General Manager Jul 99- Nov 05
Cleanco Trading, Importing & Services Est., Abu Dhabi, UAE
• Directly reported to Company Owner and General Manager.
• Receiving personal calls, E-mail, Correspondence and Screen them.
• Arrange the booking for conference and exhibition, arrange Airlines Booking-Reservations.
• Maintain appointments-meetings logs, social events calendar on a timely manner advising them of any possible conflicts in scheduling.
• Prepare Agendas and make arrangements for Board of Director.
• Prepare & submit a full package for Tenders (English & Arabic)
• Typing Letters, Memos and several confidential documents.
• Assist and entertain clients with their problems and relay it to Department head.
• Handling confidential documents like Tenders Price, Tender Costing & Financial Statements.
• Make more alternative decisions / actions (Urgent matters) if the management is not available. Responsible in preparation of different forms like sick leave & vacation, etc.
• Prepare all personnel related like, appointment paper, clearance, certificate, etc.
Executive Secretary of General Manager Jun 97-Jul 99
Al Rashad Art Designs, Abu Dhabi, UAE
• Directly reported to General Manager. Processes all incoming personal correspondence such mail, courier envelops, faxes, e-mails, telephone calls which addressed to the manager distributing this to the appropriate departments.
• Responsible for typing all documents for the Manager & all other Departments such as Accounts, Graphic Designs and Purchase.
• Responsible in filing all documents and In-charge in distributing of memos.
Najla'a Fathi B. AL-Gharabli Executive PA / Office Administrator / Executive Secretary
Administration In charge
Abu Dhabi Hospital-Laboratory, Abu Dhabi, UAE Jul 94-Jan 95
Al Noor Hospital-Laboratory, Abu Dhabi, UAE Oct 93-Dec 93
• Responsible in Typing Medical Reports for the Patients.
• In-charge in Petty Cash Voucher for the whole Centre and issuance of Purchase Orders, Sales Invoices, Delivery Receipts & Official Receipts, Ordering of different Items (Office & Medical Materials), receiving and verifying the delivery of Medical Items, etc.
• Communicate with the suppliers regarding the final prices, term of payment.
• Responsible in handling confidential patients Medical Reports, make entries of all Centre records in the Computer - Patients Records, Lab. Results, etc.
• Trained on all different Departments Haematology, Blood Bank, Chemistry, Microbiology, Aids, & Blood Collection.
لقد تم حذف الرابط بسبب انتهاكه لسياسة الموقع. يرجى التواصل مع قسم الدعم لمزيد من المعلومات.