Asset Management Assistant
UNAMID
Total des années d'expérience :15 years, 1 Mois
Receive technical reports from technical units & security reports for creation WOR.
Review the requests to ensure proper documentation & approvals.
Update all transactions in system such as ISV, HOV, STO (TVO), STI (TVI) and RTV
Conduct periodic physical verification and update functional locations of equipment.
Collect requests for commodities and services from customers.
Administering budget allotments including redeployment/reallocation of funds.
Monitor obligations and review un-liquidated obligations on a regular basis.
Draft requests for payment to vendors and monitoring of subsequent disbursement.
Follow up an administrative request for Management's approval.
Liaise between team leaders and different sections.
File administrative and other related documentation/communication.
Checking and clearing Bills of Sub-contractors, Coordination with Client & contractors.
Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; determines the availability of vendors and funding sources.
Monitors status of existing requisitions, maintains contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods/commodities/equipment to the field, verifies receipt and inspection of deliverables and accurately reposts, as and if required.
Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved.
Prepares abstracts of offers and compiles data contained in quotations, proposal and bids.
Prepares requisitions/raises service entry sheets or other required actions in the system.
Coordinate and monitor movement of personnel in and outside mission area.
Prepares routine office correspondence. Supply/Transport/Movements.
Monitors and reports on implementation of logistics plans.
General Accounting