Cost Control coordinator
Family Medical Center
Total years of experience :10 years, 2 Months
Consumption
-Prepare consumption report for analysis and assists in analyzing consumption variation
-Communicates with all departments regarding their current and future needs,
-Prepare the analysis and interpretation of Material requirement planning in order to react to changes in demand
-Reporting will include stock keeping unit, stock and spend management
-Interface directly with all departments in the hospital with regards to materials that have been requested to ascertain specifications and need
-Responsible for the inventory in all departments
Procurement
-Follows up all procurement related complaints in and forwards them to the procurement manager
-Participates in the supplier evaluation process
-Organizing the hospital catalog into different categories and collaborate with the accounting department so that categories are well reflected in the ledger
-Verify and update regularly the selling price of all items in the hospital catalog in collaboration with the billing department
-Keeps copy of all of the procurementsdepartments documents, offers and catalog
-Responsible of the accreditation standards
Fixed Assets:
-Assists in finalizing and updating fixed assets database
-Coordinate inventory of fixed assets
-Follow up on tagging all items
-Presenting written reports and analyses to supervisor
-Monitoring of assets such as transfers, defective for replacement
-Prepare consumption report for analysis and assists in analyzing consumption variation
-Communicates with all departments regarding their current and future needs,
-Prepare the analysis and interpretation of Material requirement planning in order to react to changes in demand
-Reporting will include stock keeping unit, stock and spend management
-Interface directly with all departments in the hospital with regards to materials that have been requested to ascertain specifications and need.
-Reviews and checks for accuracy, specification and need and processes all approved orders and requisitions
-Places all orders with distributors utilizing phone, Fax or e-mail
-Verifies all invoices against purchase orders and forwards to accounting department
-Interfaces directly with accounting in instances where price discrepancies exist between purchase order and invoice
-Reports all major discrepancies to the procurement and purchase director
-Coordinates all products returns with various vendors
-Assists the procurement & purchase director with market trend studies and cost analysis
-Assists procurement and purchase director with solicitation bids, review of pertinent data and negotiation
-Interfaces directly with heads of departments to establish specification and needs
-Communicates with all departments in relation to requisitions and order that are in progress
-Prioritizes responsibilities to ensure completion of duties
-Updates catalogs, price list and product vendor as needed
-Interfaces directly with sales representatives to ensure price competition and accuracy are achieved
-Combines all orders by vendor to ensure that orders are placed in the most efficient manner
-Helps in the annual inventory and physical count of the storable items
-Analyses and follows up all complaints concerning any medical product
-Follow up all requests of medical supplies from any department
-Assist the director in supervising the daily work of the department, preparing meetings and training and evaluating employee
-Controls the warehouse clearness and conformity with regulatory standards
-Intervenes in case of problems with other departments or within the department
• Assists with preparing formal bid documents for items and services
• Compiles reference data from a variety of suppliers
• Maintains purchasing documents, files and record
• Participates in meeting, in-service training, workshop for the purpose gathering information required to perform job functions
• Performs general and program specific clerical functions (answering the telephones, distributing purchase orders, scheduling, copying, faxing)
• Process financial data and documents (Bids, incoming purchase requisition , mail, invoices) for the purpose of updating and distributing information and acquiring resources to support purchasing operation
• Process requisitions into approved purchase orders to acquire all resources needed
• Assists in the review of purchase orders to acquire required supplies and equipment
• Request proforma from corresponding suppliers for orthopedics surgeries
• Update inventory states periodically or as needed
• Familiarity with ‘Medpoint’ system
• Archiving
1-Ensure all company policies, procedures, and work instructions are documented in a clear, simple and concise manner.
2-Train all company personnel in the documented company policies
3-Identify relevant legislative requirements.
4-Control and maintain the company audit and risk assessment schedule.
5-Conduct safety, quality and environmental system compliance audits
6-Prepare and submit monthly management reports relating to company systems, compliance and incidents