Nancy Abadir

• Performed diverse secretarial duties and administrative functions requiring confidentiality, initiative and sound decision-making; provided support to the Director of Treasury and twelve direct reports.
• Oversaw a spectrum of activities including coordinating meetings, coordinating travel arrangements, preparing presentation materials, ordering and maintaining supplies, submitting expenses and/or review incoming correspondence and prepare responses.

Key Responsibilities:
• Planning, developing, and coordinating the execution of program policy, procedures, and operations; monitoring compliance with company policies, procedures, regulations, demanding deadlines and appropriate laws.
• Planning and coordinating special events and company-wide meetings, managing inter/intra department communications and reporting practices as well as executing meeting/conference planning and coordination, both on and off-site.
• Arranging all travel and all accommodations including comprehensive and detailed itineraries, special events and corporate agendas.
• Managing and responding to multiple priorities and shifting demands, maintaining cordial business relations and overseeing the distribution of company literature to stimulate Arab Central Banks leads.
• Assisting with the development and implementation of reporting procedures; overseeing maintenance of department records /disposal and retention of the same according to retention schedules and policies.
• Establishing updates and maintaining manual /automated filing systems for confidential /administrative files in order to update and track information.
• Analyzing supply requisitions, proposing the material procurement accordingly and ensuring optimum supply.
• Preparing minutes for executive meetings and committee meetings; composing the minutes into a written format; preparing and distributing agendas, notices, minutes for meetings.
• Providing complex/ specialized administrative support such as maintaining databases for weekly attendance and annual vacation records on our departmental employees, preparing reports/presentations, routine correspondence, draft submissions (solicited and unsolicited), press releases, client and progress reports.
• Verifying outgoing correspondence and other documentation, including draft submissions and client reports; evaluating writing, editing, and preparation of final copy from draft to distribution; providing availability and authorized information.
• Scheduling and communicating to staff, company-wide, project/product, and meetings to multiple levels of the organization particularly for the Area Manager and
• Facilitating with electronic process tools, directing the maintenance of the company’s Information Technology systems.
• Recruiting competent personnel, organizing training for the new recruits and conducting performance reviews periodically to maintain a motivated team
• Providing input into selecting, training, developing, and coordinating new starter induction processes, processing of employment and residence visas and separation/termination processes in accordance with the organization’s policies and applicable legal requirements.
• Analyzing supply requisitions, proposing the material procurement accordingly and ensuring optimum supply.
• Demonstrating full understanding of the functions, practices, procedures, and policies of the organization for promoting and maintaining public confidence and trust in the work of the Company.

Highlights:
• Assisted the Area Manager in all facets of administration, sales and marketing functions and reviewing all documents to ascertain precision.

Key Responsibilities:
• Handled highly confidential messages and correspondence for the Area Manager, supported in planning and implementing projects towards achieving goals and missions of the company.
• Reviewed project progress, provided weekly status report to the management, analyzed project costs and variances to budgets and took corrective measures to ensure progress as per schedules/estimated costs and quality.
• Ensured accurate maintenance of files for all supplier agreements and contract documents in addition to managing material for Area Manager’s meetings with staff and clients.
• Received, sorted and prioritized incoming mails and responded to telephones, and direct calls, email inquiries from the general public, etc.
• Served as administrative liaison, provided administrative support including daily maintenance of office, communication system, filing, documentation, correspondence, copying, etc.
• Recorded/ transcribes minutes of meetings with board of directors, and performed other administrative and interacted with Board members and Shareholders on a daily basis for various matters.
• Monitored all information related to the project and simultaneously communicated important official company documents such as annual reports, prospectuses, executive summaries and contracts.
• Exhibited professional communication style in person and over the phone when dealing with internal Executives, and members of numerous outside organizations.
• Maintained effective working relationships with all employees as well as external customers and clients. Demonstrated a high sense of urgency and ability to act independently during completion of tasks.

Key Responsibilities:
• Managed the schedules and work projects for Import Manger, arranged domestic and international travel itineraries, prepared letters, memos, and other documents, handled incoming and outgoing calls, correspondence, assembled reports, and other related administrative support functions as needed.
• Oversaw opening letters of credit or purchase orders, assisted foreign importing clients valuation, drafted letters & reports for banks & customs clearance and followed procedures until the materials reach our warehouses.
• Supported the managers as assigned by performing administrative duties and handled numerous faxes and e-mails which ask for proforma invoices.
• Created, proofread, and edited a variety of material including, presentation material, correspondence, spreadsheets, reports, and other materials using Power Point, Word and Excel; and provide timely and accurate feedback and follow-up on projects assigned.
• Efficiently executed all personnel functions, travel arrangements, arranged for hotel accommodations, and fulfilled request for disbursements.
• Performed general office and telephonic duties, maintained diaries for management, arranged appointments, meetings, recorded minutes at the meetings, organized 'management workshops' and responded to inquiries in person, also by telephone, mail, email or fax.
• Organized weekly staff meetings with team on topics relating to improvement and enhancement in the services. Gathered/summarized data for briefs, reports, routine correspondence and reported/submitted to the top management.
• Prepared income statements, reconciled bank statements with respect to deposits and withdrawals, salaries, petty cash etc. and verified accuracy of invoices and other accounting records for financial payments during completed milestones.
• Assisted managers in their respective departmental functions, liaised with customers always maintaining a professional image of the organization.

Other Professional Experiences:
• Oct 1993 - Oct 1995: General Manager Secretary, House Hold Equipment Factory