Executive Secretary to the General Manager
The Regency Hotel
Total years of experience :14 years, 10 Months
KEY RESPONSIBLITIES:
Assist the General Manager to his daily meetings and agenda
Arrange schedule of meetings Provide full spectrum of secretarial support to Head of Department. Interface with clients and work with team members
Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate
Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested
Prepare, assemble and distribute various reports and documents
Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle
Keep calendar constantly updated to facilitate appointment and meeting schedules .
Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
Arrange for various meetings and take minutes
HOD yearly vacation plan. HOD attendance sheet