Procurement Officer/Assistant
united nations (un)
Total years of experience :9 years, 5 Months
Major duties were:
• Perform a wide range of office support and administrative functions, contributing to the efficient and effective management of unit.
• Maintain files both soft and hard copy, and maintain database for work of the unit
• To process requests, maintain records and update tracking lists of requests and procurement documents.
• Respond and/or draft responses to routine correspondence and other communications as assigned.
• Prepare documents such as requests for quotations from suppliers and service providers.
• Arrange procurement committee meetings and prepare files for the review of committee members.
• To evaluate and organize EOI results for vendor Registration Unit.
• Prepare bid analysis, purchase orders and maintain proper documentation and records.
• Coordinate in conducting market survey and sourcing new suppliers.
• Liaise with finance department for payment of bills.
Major duties include:
• To provide the leadership to the branch with a view to accomplish the
financial and service objectives as assigned that shall contributes to the business revenues and strengthens the customer satisfaction.
• Manage branch staff with focus on their personal development where each member understands the value of microfinance customer and gives his/her to the business.
• Take all measures to achieve the year end/ other objectives as specified.
• Create environment and the team spirit for accomplishment of the financial and service objectives.
• Undertake detailed planning of the branch functions with focus on acquisition of loans and deposits and operate within the assigned budget.
• Gradually build a balance between the loans and deposits so as to achieve the self-funding status of the branch and take full responsibility of the branch as a revenue center.
• Take full measures to ensure economy in expense and set standards of frugality to meet the dynamics of the micro finance business.
• Act as a credit officer and arrange approval of loans.
• Be responsible for the functioning of the branch in all respects including operational and administrative functions.
• Ensure timely opening of the branch and resumption of service as laid down in the branch time schedule and close at the specified timings.
• Organize a procedure for smooth opening and closing of branch with full assignment of responsibilities.
• Organize work and branch flow in a manner that every resource is productively deployed and gives his best to achieve the requisite standards.
• Carryout regular capacity planning to identify the resource needs and request the Hub for requirements in all functional areas.
• Organize the collection and recovery process with a view to retain the
delinquencies and losses within the specified limits of the assigned goals.
• Ensure the execution of financial/ functional transactions with utmost efficiency and retaining the integrity of the process.
• Undertake planning and execution of cash so as to ensure its optimum
availability to meet the day's requirement and avoiding inactive/ non-
productive cash holding.
• Arrange for the training of the branch staff and build their professional and leadership potential.
• Undertake self assessment on regular basis and prepare the branch for internal / external / SBP audits at any time.
Ensures that exemplary customer servicing standards are maintained.
Ensures that branch staff members are well versed with all policies, procedures, processes and regulatory requirements.
Overall management & supervision of Branch operations, Internal control, compliance and reporting requirements; compliance with pre-defined service standards, accurate and efficient reporting to the concerned authorities. Customer complaint resolution and compliance enforcement
Responsible for correct/accurate tax calculations and timely deposits in concerned departments.
Supervision of weekly/monthly tax reports to corporate office.
Supervision of; Account Opening, Cash, Transfers, cheque books, Withdrawal Slips Issuance, TDR, Branch Administration and Clearing etc.
Supervising and maintaining all accounting records/entries.
Cash maintenance to meet business needs as well as within insurance limit.
Daily activity reports for all departments & SOD/EOD and Data Export.
Error rectification (if any in daily processing) and their verifications.
Daily, Weekly, Monthly & Surprise Balancing/Checking of all departments
Zakat deduction, incidental charges, Profit Payments, Month end, Year End)
Custodian of Sensitive Customer record (Dormant, Inactive, Daily Vouchers etc), Safes & vaults and IT backup tapes.
Ensure that External/Internal audits & SBP Inspection findings/comments relating to Branch Banking Functions are addressed timely, and also ensures that recurrence is controlled
Major responsibilities were:
Finance and Accounts Role
• Prepare Monthly and quarterly Funds projection.
• Manage all receipts, Payments, cash and journal vouchers.
• Cash management / petty cash Incharge
• Efficient and effective management of funds
• Review replenishing imprest account of branch as per policy
• Ensure loan disbursement to borrowers in accordance with financial plan and related budgetary forecasts.
• Deal with other local commercial banks.
• Manage Bank Reconciliations on weekly/monthly basis.
• Correct tax calculations on all payments and their timely deposit.
Inventory/Procurement Role
• Maintain appropriate inventory stock at branch/office.
• Control fixed assets movement in accordance with authority levels defined; identify variations between physical assets and GL records, reporting assets memorandum to corporate office.
• Reconciliation of assets on monthly / quarterly basis.
• Perform all procurement duties at branch level.
• Payment to all local suppliers and contractors.
• Ensure that local procurement is according to financial policy and its reporting to Head Office.
Admin Role
• Maintain staff attendance and leave record and reporting to Head Office.
• Process staff advances and claims request as per policy.
• Manage mail inward/outward process.
• Process Salary and its disbursement to all auxiliary staff.
• Monthly submission of branch logistics repot to Head Office.
• Compliance of internal controls & SBP Prudential Regulations
• Attending meetings arranged by area Regional/General Managers to discuss staff, operations, and compliance affairs.
Logistics Role
• Ensure that proper inventory of all components of vehicles are maintained and checked frequently.
• Prepare contract with fuel station for petrol/diesel/CNG filling in official vehicles/generators.
• Strictly act upon the fuel filling mechanism approved by the management.
• Prepare contract with vehicle mechanic/workshop for repair & maintenance of official vehicles and generators.
• Ensure that the maintenance, oiling and servicing schedule of the vehicles is followed.
• Keep records/ history of drivers and accidents.
• Maintain duty roasters of drivers and other staff.
• Submit regular and comprehensive monthly report to the head office.
Preparation of employee’s salary
Cash book maintenance
Inventory record & Assistance in P&L and Balance Sheet preparation
Dealing with banks and financial institutes
Preparations of Bank Reconciliation Statements
Earned 4 GPA in the following subjects; Financial Accounting, Financial Management, Financial Institutes, Investment Management, Managerial Accounting, Advanced Financial Management, Advanced Accounting, Financial Analysis
Earned A Grade in the following six subjects; Functional English, Islamiat/Ethics, Auditing, Business Maths, Cost Accounting, Fundamentals of Business