Manager Finance & HR
PATHFINDER International
Total years of experience :16 years, 7 Months
a. Responsible for ensuring the standards Operations Procedures in all financial transactions.
b. Responsible for preparation of Organization’s Annual budget.
c. Management of outsourced accounting, like Audit, Institutional Assessment for New partnership submissions of reports to donor organizations.
d. Providing data against observation by external and internal auditors.
e. Monitor Expenses against budget, management of cash flow, ensuring the approval of bills as per authorization by organization’s SOP.
f. Preparations of tenders, RFQs and EOI where applicable, and arrangements for its opening ceremony.
g. Responsible for checking of financial reports and its timely submissions to donor/partner organizations, when and where required.
h. Responsible for timely releasing of payment to vendors/suppliers after deduction of Tax where applicable.
i. Responsible for record preparation for external audit.
j. Responsible for funds management, capable to monitor financial transactions.
k. Review of Contracts, agreements with tenant, contractors, transporters, ETC, and its renovation.
l. Budgets preparation, funds requesting, variance analysis, and preparations’ of report Budget Vs Actual Expenses.
m. Signatory in bank account, checking supporting of invoices, tax calculation where applied, checking of bank reconciliation on weekly basis.
n. Checking of payrolls, calculation and releasing of salary on time.
o. Providing practical support to staff, when and where required.
p. Capacity enhancement of Finance & Admin team, Orientations meeting within team.
q. Able to short listing of candidates for new hiring, checking of Educational Documents and its verification.
r. Communication with referee for candidates’ verification. Verification of candidates’ previous experience.
s. Responsible for communication with finance departments of donor/partner organizations.
a. Managing and reconciling of Petty Cash float summary, Preparations of Petty Cash Reimbursement summary, payment of cash against approved expenses vouchers.
b. Preparation of Funds Projection, Accruals, Budgeting of upcoming Quarters, Record Keeping, Maintenance of Financial Books. Monitoring and reconciling of outstanding accounts / advances, Preparation of advances reports on monthly basis.
c. Preparation of All Financial Vouchers of Receipts and Payments, i.e. BRV, BPV, CRV, CPV, with approved / verified supporting documents/ Vouchers.
d. Fluency on operating of Sidat Hyder Financial Software, for cash receipts/Payments, bank statement, clearing cheques inwards and outward entrees.
e. Procurement of Equipments / Assets, collection of Quotations, keep in knowledge of price of required equipments, tax deduction against procurement as per government rules on services and incomes. Checking of Bills of Vendors, collection of bills for compilation of invoice and take action for timely releasing of payment to vendors.
f. Managing and supervising of Administrative Work, keeping of Office Management.
g. Make arrangements for travel of Filed Officers, hiring of Vehicles, Arrangement of Accommodations of Business Visitors, and facilitation, managing and organizing workshops, providing logistic support to staff.
h. Preparation of Stationary Stock Registers, preparations of Stock of available stationery.
i. Preparation of Debit and Credit Advices, collection of Chaques from Account Holders, and send it for OBC, communication with other Banks, for clearing.
j. Preparation of Mail inward / Outward Register, Staff Attendance Register, preparation of salary deduction sheet, preparation of Vehicle running Reports & HR Report and send to admin and HR Unit,
k. Successfully completed errors free 2 Audits. One internal and one external audit.
l. Backup of teller, keeping record of Cash Receipts, Cash Payments, cash sorting and managing.
a. Maintenance proper financial, accounting and computing procedures and preparation of all financial reports and project Expenses and its submission to partner/donor.
b. Preparing of Periodic financial reports and when required by the partner, maintenance of Accounts Books.
c. Maintenance and keeping of books of accounting i.e. cashbook and ledgers staff advances and preparation of monthly reconciliation such as bank & cash Payments including vouchers, cheques and maintenance all vouchers with relevant supporting documents for processing of Invoice. And on time releasing of payments of salary of staff and vendor/consultants/partners. Etc.
d. Preparation and maintenance of financial data base on Computer software, peach tree, and manual filing systems. Resolving all accounting discrepancies, preparation of Ledger entree sheet in Microsoft Excel.
e. Working on accounting software of peach tree. Keeping all financial record in peach tree. And backup.
f. Managing all logistic and administrative support for project related activities.
g. Procurement of marital as per specific policy of partner which includes: quotations collections. And compliance & maintenance of budgets, reporting, procurement and all other equipments as per policy.
h. Monitoring of All Administrative Work such as office cleaning, preparing of Letters inwards Outward book, staff attendance book, vehicle issuance register, equipments issuance register. ETC