Facility Management ( Housing & Community services )
Qatar Petroleum
مجموع سنوات الخبرة :20 years, 11 أشهر
Qatar Petroleum (QP)
Foreman - Housing & Accommodation (Facility Management) Jan 2018 onwards
Property Management For more than 3478 Housing units, direct & indirect involvement with JVs like, QATALUM, QATAR STEEL, QChem, QAPCO In Mesaieed International city (MIC), in regard to property management.
Ensure efficient and effective delivery of housing services to all QP employees and supervise day to day activities assigned as per QP/MIC Housing Policies and Procedures
Employee engagement activity for initial settlement in MIC city. Providing information regarding community school, housing, rental car service, household item purchasing etc.
Processed new intakes and exits clearance of QP residents align with HR, including filling out all required paperwork.
Inventory Management issuance/retrieval of items such as furniture & appliances and household items, equipment according to QP/MIC Policies and Procedures.
Involvement in Planning for Housing budget in line with HR for new hires.
Housing data up-to-date and submit status report on regular basis. Housing status reports like vacant, reallocation, reserved and occupied accommodation.
On standby duty -To ensure safety, intervention when dealing with crisis situations or emergencies. Reports emergency situations immediately to direct supervisor and documents any incidents, emergencies, and concerns from residents.
Quality Control Conduct physical inspection as and when requires with Engineers (HVAC, Civil, Electrical) for all MIC accommodation and report for the maintenance issue by raising e-FMR.
Ensures that residents participate in mandatory programs such as HSE & Fire safety, Pest control, and HVAC maintenance activity.
Making monthly roster for housekeeping of residential building, Guest House &Tennis court as per schedule and supervise.
Compliance with all policies and procedures concerning residents, staff and vendor and report to higher management.
Administrator - Part of Proprietor team member and involve in Lesioning with Govt related work.
Property & Vendor Management- Identify the suitable land for setup the structure and shortlisting the vendor for awarding the small-scale work construction and installation work.
Evaluate support services, identifying needs, anticipating problems, and developing corrective action plans.
Handle entire administrative and personnel requirements of the Group Company (20 divisions). Reports directly to the HR Head.
Other responsibilities include; Supports Almoayyed Contracting Group divisions (20 Divisions) in day to day HR issues. 360D HR & Admin functional responsibilities.
Manages all Almoayyed Contracting Group corporate and division recruitment, maintaining an active Preferred Supplier List for recruitment agencies.
Reviewed and restructured the company policies and procedures.
Manages Performance Evaluation and Appraisals in coordination with respective Head of Departments.
Manages the internal coordination for the referral of candidates from existing employees
Oversees the process of checking visa eligibility for the various Almoayyed Contracting Group divisions
Oversees the Recruitment Coordinator in terms of receiving new staff and processing all induction formalities in coordination with the Manager
Public Relations & Training. Coordinate with Marketing & Operations on Awards Program. Coordinate with HSE department for mandatory safety induction for all new joiners.
Oversees the allocation of accommodation for new staff in coordination with the Accommodation, Property & Office maintenance department
Oversees the coordination with the Finance and Accounts department for the payment of advanced salaries for new staff & Payroll process
Manages the preparation of offer letters and employment letters for the approval of the CEO/Executive Director.
Manages the issuing and amendments of flight tickets for eligible staff, arranging LPO’s when required
Manages leave applications, maintaining an up-to-date leave register ( HRMS)
Ensures that the ERP is updated with the required information in terms of leave, flights and employee information.
Ensures that all employee files are complete and up-to-date, maintaining them as per Bahrain labour law.
Manages disciplinary procedures, arranging and attending disciplinary meetings where necessary
Oversees the Issuance of Health issuance card as per eligibility.
Head Hunting-Managing Employee Referral from strategizing to feedback to employees; devising feedback mechanism, ensuring that almost 50% of the hiring at agents level is through referrals, especially in Events Industry.
End to end ownership of HR activities -
Searching the portals like (NAUKRI, MONSTER etc) for screening, sourcing and scheduling the interviews.
Recruitment for various positions taking in account quality as well as cost effectiveness. We do required Vendor based manpower to compete the task on given timeline.
Database Management-
1) Maintaining MIS reports in excel sheets.
2) Joining reports for various selected candidates.
3) Collection of data and making P.F, ESI reports from Vendors.
4) Maintaining Trackers on daily & monthly basis.
Process Management
1) Set recruiting processes like Quality, Turnaround Time.
2) Maintaining the Order Form.
3) Raising the Invoice.
4) Follow up for the collection of bill
Heading the Administration department at company HO in Muscat (Oman). Coordination with various departments like HR, Legal, Finance, IT, Property Management & Inventory control work of (1051 residential & 91 commercial units).
Online Admin process through HRM System- Managing allocation of staff flats and bachelor accommodation, Employee F&F. Allocation of amenities issued by company such as Appliances & Furniture / Car/patrol card/staff transport/Laptop/Mobile/Data card.
Property Management - Liaison with Govt and statutory bodies -Like renewal of office buildings, guest house & ware house lease agreement & Municipal Agreements & Fire safety certificate for all Residential & Commercial properties. Like SBGH LLC HO, Bahwan Travel Agency, Sixt Rent a Car, Bahwan IT LLC, Bahwan Project & Telecom, Bahwan DHL, ME Shipping corporation, Bahwan Pharmacy etc.
Working on ERP system (folklore & oracle) for managing payment process for the lease property and inventory control (1051 residential & 91 commercial units). Tracking payments outflow and inflow and update the same to HOD via monthly MIS. Issuance of Debit Note, for collection of Payments.
Vendor Management-Administering all contract services relating to the operation and maintenance of the premises including janitorial, security, HK material, stationary, parking, Housekeeping, IT installations, etc.
Coordinating with vendors relating to PO s, work orders, Payments & making Contracts/ Agreements /Renewals of Contracts & AMC, Verification/Reconciliation of Vendor billing through ERP system.
General supervision -Coordinate with engineers for complex Maintenance work, General supervision and support for the service maintenance teams for assigned properties, Plumbing, carpentry, Building, equipment maintenance work, Preparing work schedules, weekly MIS report to Management.
Transport management - Allotment and monitoring of vehicles, Vehicle insurance claim and Regular Maintenance for company owned vehicle. Issuance of petrol card and travel reimbursement as per company policy. Debit fine as per report given by ROP ( Royal Oman Police).
Communication & IT Management: - GSM SIM, Fix line, PABX, VOIP, PRI Line, Data card, International SIM Card, Internet lease line etc. Monitoring the monthly expense and making expense report department vise, controlling given fiscal budget, issuance of Debit note to individual on excess uses. Arranging IT Vendor as per specific need.
Cafeteria Management- Having In-house cook for Labor accommodation. Routine check on Staff behavior, quality of food, clearance, Hygiene, equipments safety & maintenance.
Heading the Administration department and all the activities pertaining to the office in New Delhi, Noida and Kolkata. Coordinating with dept in Banglore, HR, Finanace, Legal, IT for various works and giving feedback to the higher management.
Ensures preparation of compliance with the annually administrative affairs opex and capex budget in line with the company objectives, strategies and business plans in order to best utilize company resources. Monthly MIS, Annual MIS, Facility budget, updates of stock, expenses sheet, petty cash handling.
Managing security related activities for safeguarding high-value assets of the organization. Facilitating Security Operations like verifying the incoming/outgoing register. Arranging for safety gadgets and fire extinguishers, Organizing fire drills and fire warden. Installation of IT lab for R&D engineers and taking care of IT requirements.
All lease agreement documents, security agency agreement, vehicle records, insurance policies, Guest House allocation, keeping the total MIS up-to-date (at handy)
Liaison with govt. offices and officials - Submit all statutory compliances documents to the local authorities
Planning, budgeting, allotment, and monitoring. Support for multi-modal transport (Indica / indigo/ Bus etc) with varying contractor terms (24 hrs, Fixed Time / Distance rates, and Over-time usage). Verifying all local travel bills for the employee. Compliance, Driver behavior & Service keep checking.
Managing third party service provider for getting Visa & international travel requirements for the employees, Expact management and IR handling, Coordinating with expats and property consultants for their accommodations.
UNIOCN is a financial services company which has emerged as a one-stop investment solutions provider The Company is supported by more than 4500 Uniconians and has a team of over 900 business offices in 235 cities across India.
Providing the entire spectrum of Administration support services to help business grow ( 1100+ staff, 3 branch, (Karol Bagh, Moti Nagar, Jandewalan )
General Maintenance
Vendor Management
Billing and Letters Parts
House Keeping & Sanitation
Asset Management
Cafeteria & Pantry
Travel & Hospitality
Event Management
Security Management
MBA in (HR & Marketing) from Sikkim Manipal University in 2009 Extra Curricular Activities 2004 Black Belt in Judo by Judo Federation of India ( JFI). National Level Sports Representation Attended National Games Camp in Delhi. Officiated / Referee at Public school International Judo championship 4th & 5Th Nov 2004 at Shiv Vani Model Sr Sec School, Dwaraka. Officiated / Referee at 5th National Judo Public School Championship - 2003 held in Shimla (HP) from 24 & 25 Sept 2003. Official at 4th N J P S Championship -2002 held in Faridabad from 10th to 14th Oct 2002. Officiated the Salwan Marathon - 2001.
PG in Physical Education Teaching , Indira Gandhi Institute Of Physical Education & Sports Sciences, (Delhi University) New Delhi, India. Year 2003 B.P.ED (Bachelor in Physical Education), Indira Gandhi Institute Of Physical Education & Sports Sciences, (Delhi University) New Delhi, India. Year 2003 -History & Principles of Physical Education -Organization & Administration -Anatomy & Physiology of Exercise -Education & Sports Psychology -Methods of Teaching, Officiating & Coaching -Kinesiology –Yoga