General Accountant
Confidential
مجموع سنوات الخبرة :35 years, 6 أشهر
To be Updated
Preparing, examining, and analyzing accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
Developing, implementing, modifying, and documenting record keeping all accounting systems including computer data back up's.
Reporting to management regarding the finances of establishment.Establishing tables of accounts and assign entries to proper accounts.
Analyzing business operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses and to provide advice.
Surveying operations to ascertain accounting needs and to recommend, develop, or maintain solutions to business and financial problems.
Developing, maintaining, and analyzing budgets, preparing periodic reports that compare budgeted costs to actual costs.
Preparing forms and manuals for accounting and bookkeeping personnel, and direct their work activities.
Providing internal and external auditing services for businesses or individuals.
Advising clients in areas such as compensation, employee health care benefits.
Representing clients before taxing authorities and provide support during litigation involving financial issues.
Maintaining or examine the records of government agencies Insurance policies.
Essence of Job Summary:
Supporting the day-to-day execution of general ledger impacted processes, including support to clients as they work with and understand these processes. Performing accounting functions specifically in the areas of account balancing, ledger reconciliation, reporting and discrepancy resolutions etc.
Job Responsibilities in detail:
• Co-ordinating, implementing and following up on Accounting SOP audits for all areas of the property.
• Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
• Responsible for knowing critical functions within the department and capable of mentoring and assisting employees within the department.
• Utilizing teamwork to develop departmental synergy.
• Monitoring compliance with generally accepted accounting principles (GAAP) and company procedures.
• Reviewing, investigating, and correcting errors and inconsistencies in financial entries, documents, and reports.
• Determines proper handling of financial transactions and approves transactions within designated limits.
• Compiles and analyzes financial information to prepare entries to general ledger accounts, cost centers and documents business transactions.
• Responsible for distributing financial statements and cost center reports.
• Preparing work papers and supporting schedules for the annual financial review.
• Distributing monthly comparison reports and cost center reports according to schedules.
• Preparing financial statements and other reports to summarize and interpret current and projected company financial position.
• Analyzing transactional processes and identifying areas where additional accuracies and efficiencies can be achieved.
• Closely monitoring the fixed assets system.
• Adhering to internal and external deadlines.
• Applying cost accounting methods to achieve accurate representation of cost center performance.
• Responsible for holding kitchen production managements accountable for accuracy and timeliness of inventory controls and cost controls.
• Assisting with annual budgets - prepares all allocations;
• Working with both internal and external auditors during financial and operational audits.
• Maintaining system of accounts and keep records on all company transactions and assets.
Accounts Receivable (Operations)
Auditing and reconciling all postings to ensure that back-up matches system.
Following up on bank deposits and returned checks if any.
Preparing, reviewing, and issuing bills, invoices, and account statements according to company procedures.
Printing, mailing, fax, or emailing guest folios from previous stays as needed.
Processing customer tax exemptions following government regulations.
Processing refunds for overpayment or cancelled reservations.
Processing voucher (e.g., Rewards and gift certificates) invoices with supporting /backup.
Researching, responding, and resolving all credit card company and bank inquiries.
Reviewing group master bills for accuracy.
Reviewing, reconciling, and process credit card vouchers and advance deposits.
Reviews the monthly lists for cut off sales.
Transferring direct billing accounts from guest ledger to Accounts Receivable and file
according to company policies and procedures.
Accounts Receivable (Management)
Attending group pre-convention and post-convention meetings as required.
Contacting various acquaintances to verify credit applicant’s references, employment,
health history, and social behavior.
Conducting credit checks on direct billing requests as directed.
Forecasting weekly, monthly collection inflows in order to meet fixed and ad hoc liability commitments.
Following-up and recapture all past due accounts until payment in full is received or resolved.
Interviewing credit applicants by telephone or in person in order to obtain personal and
financial data needed to complete credit report.
Initiates/Prepares sales adjustments/credit memos and numerical sequence of the same.
Opening up new customer’s accounts and keep up to date all adjustments to current customer accounts such as name change, credit limits and credit days.
Preparing periodical Balance confirmations with customers and clearing all the pending issues
with the coordination of the Sales & Marketing Department.
Preparing month end closing and printing Aging Reports.
Preparing reports for credit evaluated findings and recommendations.
Striving to maintain collection ratio within 35 to 40 days.
Summarizing and reviewing customer contracts and agreements on a quarterly basis for any (e.g. regarding the terms, periods…etc.) and discussing any issues with the Sales & Marketing.
General Finance and Accounting
Checking figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
Recording, storing, and analyzing information using property software.
Auditing, statistical, financial, accounting reports and tables.
Generating financial/accounting reports from computer system as needed.
Accessing computerized financial information to answer general questions as well as those
related to specific accounts.
Classifying, records, and summarizes numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.
Coding documents according to company policies and procedures.
Organizing and securing, and maintain all files and records in accordance with document retention
and confidentiality policies and procedures.
Maintaining accurate electronic spreadsheets for financial and accounting data.
Completing period-end closing procedures and reports as specified.
Controlling and securing cash and cash equivalents for property according to cash handling policy
and procedures.
Overall Responsibilities:
1. Responsible for proper recognition of all food & beverage deliveries, Control and registering the flow of goods between different kitchen areas (transfers). To establish food & beverage costs and analyze the monthly performance of the food and beverage outlets of the hotel.
• Financial Responsibilities:
1. Ensuring a smooth operation of the Store and Food & Beverage Department through organization and administration.
2. Controlling and registering the flow of goods in and out from the following areas: receiving, storerooms, main kitchen, F&B outlets.
3. Participating in the monthly, quarterly and year end inventories. The physical inventory reports are prepared for the following: food, beverages, mini-bar, operating supplies and Perpetual inventories are undertaken whenever necessary.
4. Costing all recipes before implementing a new dish on a menu. For special events etc, establishing provisional P&L statement.
5. Implementing an internal control and audit system which will ensure the efficient supervision of the food and beverage controls and costs.
6. Demonstrating service Excellence and Basics to ensure the whole of the Finance department follow the same.
7. Analyzing outlet activity on a monthly basis, establishing the monthly profit and loss statement per outlet. The analysis including revenue, sales costs, payroll, S.O.E., other expenses and productivity.
8. Establishing the daily and monthly food & beverage costs per outlet and the daily profit and loss statement per outlet if anything to be monitored.
9. Establishing the report on monthly basis. Slow moving items, Expiry items, and high cost items.
• HR Responsibilities:
1. Provides feedback on performance for the purpose of performance evaluations regarding colleague probation periods, annual performance reviews, promotion or transfer consideration and salary reviews.
2. Personally conducts training for Finance Department colleagues as required.
3. Attending all hotel trainings as required.
4. Adhering to all HR and hotel policies and procedures.
• General Responsibilities:
5. Attending all departmental meetings and daily briefings as required.
6. Ensures that all appropriate standards of conduct, dress, hygiene, uniform and appearance are maintained at all times.
7. Strictly adhering to the hotel's Policy on Confidentiality and Ethics.
8. Carring out any additional tasks and projects as requested by the Financial Controller.
Sorting and filing all back up received in the night audit file/box from Night Receptionist. Reading the night handover log and action if applicable. Liaising closely with Night Audit
and reviewing Night Audit work daily for accuracy.
* Working closely with Front Office (FO) and Food & Beverage (F&B) to ensure postings are accurate and any discrepancies are resolved in a timely manner.
* Printing all necessary Fidelio Night Audit spool reports and creating the daily Front Office spool file. Creating FO interface reporting and import to back office..
* Calculating and balancing all room statistics and import to back office.
* Recording and posting all F&B covers in back office on a daily basis and auditing the customer counts in the outlets on a regular basis.
* Creating, reviewing and saving a draft daily Gross Revenue Report (GRR) for management by 09:00am.
* Verifying all Fidelio ledger balances (Guest Ledger, City Ledger & Deposit Ledger) wiack office.
* Completing all the F&B reconciliation report and balancing all Micros F&B revenues and payments to Fidelio. Researching, resolving and documenting any discrepancies.
* Verify and checking all miscellaneous charges, rebates, paid outs and executive checks. After accurately reviewing and coding all postings including proper recording of VAT, import to back office on a daily basis. Forwarding the audit pack to the Financial Controller (DOF) and respective Executive Committee Members (ECM’s) for review and approval.
* Verifying that the back office rooms clearing accounts show a zero balance.
* Completing an exception report noting procedural weaknesses daily and route to DOF and affected department heads for corrective action.
* Posting all necessary files and creating the final daily GRR. Updating the appropriate statistical information and verifying all revenues and statistics including market segmentation, average room rates and average checks.
* Reviewing all miscellaneous systems interfacing to Fidelio and reconciling the revenue and postings to Fidelio on a daily basis including telephone and movies.
* Reviewing all postings and accurately accounting for GST. Completeness and balancing GST reconciliation on a daily basis.
* Completing General Cashier reports and balancing Fidelio and Micros cash postings to actual cash deposits. Posting any cash overages/shortages, miscellaneous deposits, petty cash disbursements and overbankings in back office system and reconcile all with back office cash account in the software..
* Preparing daily detailed cash discrepancy reports accordingly and distributing to management weekly for corrective action. Distributing cashier over/short notifications to the relevant department heads and ensure all reports are returned with an explanation, signed and filed for audit purposes in Accounts and HR.
* Verifying City Ledger movements in Fidelio with General Cashier reports and City Ledger reports on a daily basis.
* Reconciling all Micros tips postings to Fidelio on a daily basis and resolve any discrepancies if appropriate. Reconciling all postings to the back office tips account.
* Balancing bank validated General Cashier deposit slips to bank statement.
Auditing the revenue report from each of revenue source as listed below.
1.Room sales, to the daily rooms revenue report.
2.Food and Beverage sales, to the outlet sales summaries
3.Telephone sales, to telephone report
4.Laundry sales to the laundry summary
5.Other department sales to relevant sales summaries.
a.Auditing all restaurant checks with captain orders to ensure they are matching and ensuring that all checks are matching with missing check report.
b.Posting daily rooms and other charges to guests and city ledger folios.
c.Auditing the telephone charge from call accounting system, and telephone operator printer to ensure it is matching.
d.Auditing actual food cover with micros food cover.
e.Printing out all required reports including credit card day end reports.
f.Reporting any outstanding discrepancies and issues in a log book for income auditor.
g.Arranging and forwarding all sales summaries with related documents to the income auditor in a secured bag of envelope.
English for Communication level 2 was conducted by the Department of Examinations, Sri Lanka, on behalf of the University of Warwick, Coventry England.
Economics. Business Law. Accounts. Business Statistics.