Senior Logistics Specialist
Management Systems International
Total years of experience :21 years, 3 Months
• Ensure the completion of all USF-I (United States Forces in Iraq) and GZ (Green Zone) Badges application forms, turn in them, get appointments, arrange trips to the IZ (International Zone).
• Ensure to provide an effective detailed tracking.
• Ensure the completion of all the visa forms for the EXPAT’s; get the visa approvals from the MOI “Ministry of Interior” and coordinate with the US embassy in Iraq regarding that matter; and follow up with the logistics assistant and make sure to get the visas from the Immigration Office at the shortest time.
• Follow up on the regulation of the Iraqi Government on visas and residency for foreigners; update management on any new laws.
• Keep an accurate records and files on USF-I / GZ Badges, Common Access Cards (CAC), visas and all necessary information for the EXPAT’s.
• Submit the weekly report of USF-I / GZ Badges, CAC cards and Visas.
• Update database on all EXPAT’s personal information, visas and USF-I badges status.
• Keep an accurate filling system of all the necessary information for the EXPAT’s.
• Follow up and monitors the maintenance issues and catered services with the SGS (Sallyport Global Services: a contracted security and life support provider company) Life Support department, monitoring the job when needed.
• Submits bimonthly and monthly meal reports to the COP (Chief of Party), DCOP (Deputy chief of party), and both MSI and SGS finance departments.
• Submits a weekly Expat’s leave report to the COP, DCOP’s, administration management and SGS operations management.
• Reporting to the CAO (Chief Administrative Officer) for all duties and administrative related activities and work closely with administration team, other Tatweer staff and SGS.
• Coordinate convoys movement with SGS PSD’s (Private Security Details) to the IZ, BIAP (Baghdad International Airport) and short/long Red Zone missions.
• Follow up and reporting the accommodation rooms status at the compound to the DCOP admin and CAO.
• Maintain office records (visas, LOAs, passports copy, badges, others) digital or hard copies, in an orderly manner to ensure transparency and accountability.
• Supervise administrative assistance, runabouts and service assistants.
• Process GZ (Green Zone) badges for the employees who need to work and visit the Green Zone.
• Establish, distribute and update Phone Tree and Emergency Office Buildings emergency protocols as needed. Plan periodic drills of Phone Tree emergency procedures.
• Prepare and submit lunch, coffee breaks and meal reports in a timely manner.
• Assist Senior Event Specialist when needed.
• Get all the required air tickets and hotel reservations when needed.
• Execute additional tasks at the request of the supervisor.
• Ensure to provide an effective detailed tracking.
• Prepare visa documents for the expatriates.
• Follow up on the regulation of the Iraqi Government on visas and residency for foreigners; update management on any new laws.
• Keep an accurate records and files on GZ Badges, Common Access Cards (CAC), visas and all necessary information for the EXPAT’s.
• Submit the weekly report of GZ Badges, and Visas.
• Update database on all EXPAT’s personal information, visas and GZ badges status, travel information.
• Keep an accurate filling system of all the necessary information for the EXPAT’s.
• Follow up and monitors the maintenance issues and catered services.
• Submits bimonthly and monthly meal reports to the COP (Chief of Party), DCOP (Deputy chief of party), and finance departments.
• Submits the weekly Expat’s leave report to the COP, DCOP’s, administration management and Security Operations management.
• Reporting to the CAO (Chief Administrative Officer) for all duties and administrative related activities and work closely with administration team, other staff and security operations department.
• Prepare PSD movement with the security operations department, and make sure of all schedules are accurate.
• Follow up and reporting the accommodation rooms status at the compound to the DCOP admin and CAO.
• Purchasing the kitchen/stationary/coffee break supplies by coordinating with Procurement department. Tracking, storing items and overseeing the requests and supervising the tea boys.
• Coordinate with cargo companies on all shipments and parcels.
• Working directly with other functional area managers, ensuring the work requirements are met.
• Operates with partial latitude in making autonomous decisions.
• Taking over the logistics manager duties while she is on leave.
• Keep an accurate records and files on necessary information for the EXPATs, TCNs, LNs, and K9s.
• Issuing all tickets, flight reservations and cargo shipments, as well as entry & exit Iraqi visas for EXPATs, Arab nationals, and TCNs
• Update database on LNs (Local Nationals), EXPATs, and K9s.
• Submits daily sites report, monthly insurance trackers & human resources report for LNs, EXPATs and K9s to the Home Office department in UK.
• Management for all IT systems.
• Leading PSD team movements through the radio and GPS; as well as coordinating with ROC/CONOC (USF-I operations management) for all movements permissions.
• Worked as an accountant assistant for three month, built financial and accounts spread sheets, and managed the data entry of it.
• Public Relations & Organizer in Rebuild Iraq 2006 exhibition in Erbil.
• Coordinating all IT services to the customers and LATB Offices (Iraq-Jordan-USA)
Such as:
o Customizing IT systems for our clienteles in Jordan and Iraq
o Coordinating with US office IT Dept. for LATB’s database
o Customizing LATB’s computer software
o Making recommendations and upgrades
• Supervised and coordinated with Iraqi vendors receiving the highest quality products for our clients in any budget.
• Coordinating between the central office in Baghdad and Jordan branch.
• Coordinating and organizing with the employees and the clients.
• Making arrangements and handling company contracts and confidential company documents.
• Liaison between the office and the clients.
• Develop and customize the company’s computer system.
• Following up on-ground activities and supply Supervisor for more than 5 contracts with the Headquarters Company of the U.S. department of the Army in the Baghdad Rehabilitation Project.