HR & Administration Coordinator
The Kanoo Group
Total des années d'expérience :14 years, 11 Mois
• Reporting directly to the HR and Administration Manager - NE & OMAN.
• Create, update and maintain the employee/leave entitlement files under
Dubai payroll.
• Handles all staffs request for bank/consulate letters, salary/experience
• certificates, etc.as per Admin procedure.
• Filing of all documents (leave files/increment letters/memos, etc.)
to its designated staff files and maintain its confidentiality at all times.
• Release the passport as per approved requests, monitor and send a reminder.
• Handle employee inquiries with regard to their leave balance, ticket
eligibility and UAE labor law.
• Check and prepare the documents of all the newly hired staff for labor
approval and visa process.
• Coordinate flight bookings, temporary hotel accommodation,
transportation and visa deposit for the newly hired staff that are coming
from outside of UAE.
• Coordinate with the Department Managers with regard to visa, signing of
labor contract and joining date.
•Responsible for the issuance of salary advice for the newly joined staff.
• Coordinates the Admin Department’s office supply requisition.
• Maintains the Admin Department filling system (Agreements, Contracts, Power
of Attorney, MOA, Trade license, etc.)
• Perform other duties assigned by the Manager.
Job Responsibilities
Answering all incoming phones
Answering all daily e mail and fax correspondence
Telemarketing of Stationary Products
Handling the accounting on tally System.
Handling a team or 2 to 4 sales persons and giving them targets, sales areas and appointments from telemarketing calls
Being able to take phone orders and understand the accounting system to prepare quotes / invoices for sales created
Handling appointments and schedules for manager
Scanning, e mailing, faxing, archiving and storing important documents
Petty cash handling for your team and making accounts / reports for you and your team (daily/ weekly cash / sales and target report).
Answering telephone and provide information/assistance or routes caller to appropriate staff.
Greeting clients and visitors directing them to appropriate individual.
Ensuring that the office filing system and inventory are maintained on a regular basis
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Maintain hard copy and filing system
Research, price, and purchase office furniture and supplies.
Coordinated with Hotel for Meetings & Seminars
Answer telephones and transfer to appropriate staff member.
Meet and greet clients and visitors.
Obtaining Visa information from embassies & consulates.
Daily secretarial work, sales, preparing daily reports and liaising with customers.
Secretarial and administrative support for department
Preparation of sales and marketing documentation and presentation materials
Scheduling meetings and appointments for sales executives and managers.
All secretarial Duties & other office routine Work.
Intermediate 2,3 Upper intermediate 1,2,3 First certificate in English ( Obtained a Certificate from University of Cambridge ESOL Examinations) English for Speakers of Other Languages.
Microsoft Office XP 2000 Internet & E – Mail
Telephone Manners
Ticketing & Reservation Fare Calculation Tour co-ordination (Inbound & out Bound).
General Certificate of Ordinary Level (GCE O/L) – December 1987 Mathematics Credit Pass Religion Credit Pass Sinhala Credit Pass English Credit Pass Needle Work Simple Pass Health Science Credit Pass Social Studies Credit Pass Science Simple Pass