Executive Secretary
Economic Group for General Trading LLC
Total years of experience :7 years, 6 Months
Coordinate arrangements, meetings and/or conferences as assigned.
Take dictation and write correspondence.
Compile, proofread and revise drafts of documents and reports.
Daily record keeping and filing of documents.
Prepare reports, presentations and correspondence accurately and swiftly.
Create and organize information, and generate reference tools for easy use.
Answer and screen telephone calls, and respond to emails, messages and other correspondence.
Manage busy calendar, meeting coordination and travel arrangements.
Ensure efficient and effective administrative information and assistance.
Meeting and greeting Students and Visitors.
Answer inquiries and provide information to the students and visitors.
Answering and forwarding phone calls
Provide information to callers.
Check, sort and forward emails
Direct persons to correct destination.
Ensure knowledge of staff movements in and out of organization.
Arrange the interviews for the HR Department and for CEO.
Schedule and confirm appointments CEO and Vic-Chancellor for students.
Organize conference and meeting room booking.
Keeping the reception area tidy.
Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
Assist in training staff members and new hires
Implement and monitor programs as directed by management, and see the programs through to completion
Generate memos, emails, and reports when appropriate
Assume responsibility for maintenance of office equipment, including computers, copy machines, and fax machines
Maintain office supplies by checking inventory and ordering items
Respond to questions and requests for information
Answer incoming calls and assume other receptionist duties when needed.
Bachelor science in Accounting