Personal Assistant to Chairperson
Mohsin Haider Darwish LLC
Total des années d'expérience :27 years, 10 Mois
• Handling the fast paced office of Deputy Chairperson and multi-tasking in order to handle a multitude of short and long term project.
• Maintain calendars - arrange, coordinate and prioritize complex scheduling.
• Provide telephone coverage - answer executive phones, take accurate messages, know executive’s whereabouts at all times, handle urgent calls with appropriate judgment.
• Arrange (including selection of date, time, and location) internal and external meetings
• Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities.
• Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, off-site meeting venues.
• Arrange special meeting facilities; send meeting confirmation emails; prepare and distribute meeting materials.
• Prepare various materials when requested, using PowerPoint, Word, and Excel.
• Handle special projects for the Deputy Chairperson.
• Take meeting minutes, write reports, prepare correspondence and prioritize items that need attention.
• Preparing Deputy Chairperson’s expense report and reconciling credit card statements
• Assisted Deputy Chairperson in the launch and opening of 2 business setups. Spearheaded the business setup whilst corresponding with Principals and local authorities.
Provided comprehensive support to the top management for preparing reports, minutes of the meeting and presentations.
Plan and coordinate corporate luncheons, meetings and conferences
Scheduling meetings, coordinating VIP travel arrangements, corporate agendas and managing all essential tasks.
Independent handling of internal and external correspondence.
Liaise with the offices of the shareholders/principals for scheduling board meeting and principal visits
Monitor existing documents to ensure they remain thorough, accurate and up-to-date
Maintain appropriately GM’s and Area Business Manager’s calendar for meetings.
Handle travel arrangement for GM and Area Business Manager
Maintain proper filing system
Ensure timely arrangement of corporate gifts and greetings to customers
Liaise with HR Coordinator and Market Analyst to maintain up-to-date information on the notice board with regards to staff and sponsored events
Assisting with planning and execution of annual staff events
Publishes the corporate newsletter by gathering information; preparing and editing articles; designing graphic presentation; producing and distributing.
HR Admin Supervisor Profile
Responsible for coordinating recruitment and hiring process - placing ads, screening applications and arranging interviews
Process and maintain Human Resources personnel files for all staff employee
Maintains official HR Policy Manual, Procedure Manual and Employee Handbooks
Responsible for coordinating training sessions and morale building activities for staff.
Assist in carrying out annual Appraisal and monitoring employee performance appraisal program.
Responsible for keeping records of Annual leave of staff and processing annual airfare
Responsible for renewal of employee visas, agency agreements, insurance policy, rental agreements and company papers
Organise Annual and monthly Staff events
General business correspondence
Organising business trips for the CEO
Scheduling interviews and business meetings for the CEO
Maintaining efficient filing system
Handling Company Accounts on “Tally” Accounting Package and liaising with Auditors for finalization of accounts
Preparing Monthly reports
Preparing business presentations for meetings
Preparing Database of employees and Agencies
Liaising with the PRO for all Agency Renewals, Visa Renewals of Employees
Handling all incoming and outgoing mail
Maintaining Filing System
Preparing Minutes of Meeting
Preparing Customer database
Preparing Questionnaire Forms for customers
Reviewing letters of customer grievances and replying to them
Mailing letters to customers informing them about the new schemes introduced in the bank
Preparing Presentations for Management Conference
Collecting customer information from customer sales executives and preparing reports of the same
Handling all incoming and outgoing mail
Typing of Tenders and Letter of Credit
Preparing Presentations for Seminars
Open, sort, and distribute incoming correspondence, including faxes and email
Maintaining Filing System of Commercial Manager
Preparing database of all employees
Liasing with the PRO for the renewal of Agency Agreements and Visa of all the employees
Preparing Minutes of Meeting
Incharge of maintenance of all office equipment
Organising Seminars and Management Conferences
Preparing Weekly and Monthly Sales Reports
Academically, I have always been among the toppers. Received Scholarship from College in 1st year of Commerce. Ranked 3rd among the students in college.
Ranked 1st amongst all students in Higher Secondary Examination conducted by CBSE Board, New Delhi
