Deputy HR Manager
GULF DRUG LLC
Total des années d'expérience :9 years, 10 Mois
A-General HR
• Deliver human resources programs by providing human resources services, including talent acquisition, staffing, employment processing, compensation, health and welfare benefits, training and development, records management, safety and health, succession planning, employee relations and retention, legal compliance, and labour relations.
• Work in conjunction with human resource specialists to ensure a comprehensive HR service is delivered to the business
• Ensure legal and ethical compliance with state and federal laws.
• Improves manager and employee performance by identifying and clarifying problems, evaluating potential solutions, implementing selected solution, as well as counselling managers and employees.
• Ensures accuracy and currency for the data and documents pertaining to employees and organizational structure.
• Prepare HR Activity report ( Monthly & Quarterly )
B. Learning & Development
• Assist in creating and administering of effective training programs to accelerate new employee productivity and educate them on the company’s history, core values and culture.
• Involved in the development and delivery of training programs based on business needs and scheduled employee development.
• Involved in the delivery of joining formalities, such as documentation monitoring and processing and welcome package.
• Assists in conducting new employee orientation, training related to compensation, recruiting, employment law issues, open enrollment, and other subjects as needed.
• Support, coach, advise, and train managers on HR issues, regulations and responsibilities, including investigating and resolving employee relations matters and employee development matters.
C. Recruitment
• Manpower hiring as per the recruitment plan agreed along with the Business heads/department heads
• Conduct recruitment of full time personnel and temporary employees. Maintain accurate and timely job postings. Conduct new hire screening, background checks, onboarding and orientation.
• Screen resumes, interviews candidates (by phone or in person), administers appropriate assessments, reference/background checking, makes recommendations for hire (or not hire) and delivers employment offers for both exempt and non-exempt position openings.
• Assist in managing internal transfer process including screening, coordination of interview with hiring manager, transfer offer letter, etc.
D. Organisational Development
• Act as liaison between business and core employee functions by assisting with rolling out new company/HR initiatives and communicating information relating to career development, recognition programs, payroll, benefits, training and staffing.
• Investigate employee complaints and assist in the resolution of employee issues, as well as disciplinary actions.
• Interface with employees on a number of fronts including new hire processes, benefits, and inquiries related to standard or non-critical issues.
• Maintain employee data through HRIS, hardcopy and other required means.
• Assist in development and evaluation of reports, decisions and results of department in relation to established goals. Recommend new approaches to effect continual improvement in efficiency of department and services performed.
• Assist with conducting job classifications, job audits and market studies. Assist with compensation surveys and in collecting market data for pay plan comparisons and placement.
• Support leadership planning and respond to feedback from management and employees through various sources including surveys, suggestions, and employee advisory groups.
E. Occasional Duties
• Contribute to monthly Gulf Drug newsletter
• Provides back-up to HR administrative staff to include phone coverage, mail duty, and walk-in issues.
• Perform other duties as assigned
• -Responsible for supervision all of the HR department sections.
• _Ensure that accurate job descriptions are In place.
• _Arrange the deals with the insurance companies
• _Provide advice and assistance when conducting staff performance evaluations.
• -Review and calculate the end of services and the leaves calculations
• _Investigate and understand causes for staff absence
• _Monitor scheduled absences such as holidays or travel and coordinate actions to ensure continuity of services
• _Receive the departments requirements for hiring
• _Prepare notices and advertisements for vacant staff positions.
• _Schedule and organize interviews
• _Shortlist candidates and refer them to he departments for technical interviews
• _Supervision the visa process (Work Permit-Visa- Medical insurance - Emirates ID) for the selected candidates
• _Conduct he inductions for the new joiners.
• _Prepare, develop and implement procedures and policies on staff recruitment.
• _Prepare, review and file The payroll.
• _Be sure that all the visa process are done correctly and checking all the requirements and the documents(Renwal-cancelling-new residency)
• _Review day to day operation such termination, resignation, transfer, offer letter warning letter.
• _preparing and implementing training programs for staff.
_Administers various human resource plans and procedures for all company personnel; assists in the development and implementation of personnel policies and procedures; prepares and maintains employee handbook and policies and procedures manual.
_ Participates in developing department
Goals, objectives & system.
_Responsible for the recruitment of the . senior Positions
_Handles employee relations counseling,
outplacement counseling and exit
interviewing
_Assists in evaluation of reports, decisions and results of department in relation to established goals. Recommends new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed.
_Administers the compensation program; monitors the performance evaluation program and revises as necessary.
_Handling the training needs of the
Company& conducts new employee
orientations.
_Strong Knowledge of the labor law of
Kuwait.
_Maintains human resource information
system records and compiles reports from
the database.
_ Participates in administrative staff
meetings and organization charts and the
employee directory attends other meetings
and seminars. Maintains company.
_ Performs other related duties as required
and assigned.
-Assistant for the HR manager
-Responsible for supervision most of the HR department sections.
_Ensure that accurate job descriptions are
In place.
_Provide advice and assistance with writing job descriptions.
_Provide advice and assistance when
conducting staff performance evaluations.
_Monitor daily attendance.
_Investigate and understand causes for staff absence
_Provide basic counseling to staff that have performance related obstacles.
_Provide advice and recommendations on disciplinary actions.
_Monitor scheduled absences such as holidays or travel and coordinate actions to ensure continuity of services
_Provide advice and assistance to supervisors on staff recruitment.
_Prepare notices and advertisements for vacant staff positions.
_Schedule and organize interviews.
_Participate in applicant interviews.
_Conduct reference checks on possible candidates.
_Prepare, develop and implement procedures and policies on staff recruitment.
_Organize the transitional provisions of employee compensation, pay and benefits when positions are funded through contribution agreements and other special funding arrangements.
_Prepare, review and file payroll.
_Review employee files.
_Verify and report on benefits payments.
_Verify annual leave records.
_Be sure that separation documents for terminated employees had been prepared.
_Review day to day operation such termination, resignation, transfer, offer letter warning letter.
_preparing and implementing training programs for staff.
- Working under the supervision of the Recruitment Manager, Responsible for sourcing, screening, shortlisting, interviewing and selecting the right candidates who are matching the business requirements.
- Following up their performance during the probation period by coordinating with their line managers.
- Filling the open vacancies and develop a pool of qualified candidates in advance of need.
- Looking after the recruitment cycle and creating the job description and job offers for the new joiners.
- Defining policies, procedures and standards for the recruiting function, ensuring effective implementation of the established manpower planning policies, procedures and practices with respect to company requirements.
- Preparing and executing contracts with the recruitment agencies in accordance with company policy and procedures.
- Coordinating with the GRD team to follow up the candidate’s transfer and residency status and provide professional advice and support to all company departments in the above
Olympic group: in Hr department
Project : Preparation of employees job description
The project was for commercial department