Administrative Secretary
AJB Hightech Ltd.
Total years of experience :14 years, 4 Months
Composes letters, memorandum, develops charts, graphs, and diagrams
Answers telephone, takes messages and answers inquiries within assigned scope of responsibility
Schedules appointments, maintains calendar, allocates supervisor’s time
Schedule meetings and reserve rooms for meetings
Distributes mail
Prepares materials for workshops, conferences, meetings, duplicates/collates
Transcribes dictation
Prepares Quotations and Proforma Invoice, etc.
Maintains attendance reports, leave records, trip records and logs
Proofreads and edits
Prepares reports
Maintains and processes forms
Orders, distributes, and keeps an inventory of supplies
Performs other duties assigned
Prepares Quotations and Proforma Invoice.
Prepare and manage correspondence, reports and documents
Organize and coordinate meetings, conferences, travel arrangements
Take, type and distribute minutes of meetings
Implement and maintain office systems
Maintain schedules and calendars
Arrange and confirm appointments
Organize internal and external events
Handle incoming mail and other material
Set up and maintain filing systems
Set up work procedures
Collect information
Maintain databases
Communicate verbally and in writing to answer inquiries and provide information
Coordinate the flow of information both internally and externall
1. Maintain office services
2. Maintain office records
3. Human resource management