Nick Minor

• Policy Development and Implementation
◦ Help develop procedures for an area of the organization and monitor their implementation.
• HR Frameworks and Tools
◦ Contribute to the drafting of HR frameworks and tools for recruitment, performance management,
development, career and succession planning, compensation and benefits, diversity, employee onboarding
and offboarding, and retention of talent, within an area of expertise, ensuring compliance with specified
design principles, internal policies, and external legal requirements. Enable the attraction, development,
and retention of talent at a sustainable cost.
• Information and Business Advice
◦ Provide specialist advice on the interpretation and application of policies and procedures, resolving queries
and issues and referring very complex or contentious issues to others.
• HR Data Analytics and Insights
◦ Deliver analyses of HR data; identify trends and contribute to the creation of HR insights that enable the
diagnosis of business issues, enhancement of employee engagement, and/or improvement of business
performance.
• Employee Relations Case Management
◦ Provide advice and guidance to managers in developing, documenting, and communicating solutions
(including disciplinary action) for individual employee relations cases; support managers at formal hearings.
• Personal Capability Building
◦ Develop own capabilities by participating in assessment and development planning activities as well as
formal and informal training and coaching; gain or maintain external professional accreditation, where
relevant, to improve performance and fulfill personal potential. Maintain an understanding of relevant
technology, external regulation, and industry best practices through ongoing education, attending
conferences, and reading specialist media.
• Internal Client Relationship Management
◦ Contribute to the management of partnering relationships with internal clients, building effective working
relationships and providing high-quality professional services to support in delivering business strategy and
plans.
• Recruitment
◦ Work on attracting, shortlisting, selecting, and appointing suitable candidates for mid-level jobs (either
permanent or temporary) within an organization. Ensure the hiring and onboarding of new employees to the
organization.
• Employee Onboarding and Offboarding
◦ Manage the delivery of onboarding and/or offboarding processes; ensure accurate and timely completion of
all administration processes; provide support and guidance to line managers, new joiners, and leavers
throughout the process; propose improvements to procedures.
• Employee Assessment
• Wellness, Health, and Environment
• HR Data Management
• Operations Management
• Operational Compliance

• Recruitment
◦ Source qualified candidates for all required positions through CV sourcing using recruitment portals such as
bayt.com, naukri.com. monstergulf.com, LinkedIn, etc.
◦ prepare job offers and contracts, induction of incoming employees.
◦ Participates in tender/bid project proposals by sourcing appropriate and qualified candidates to fill up
required positions in the tender. This involves communication with the candidates for their approvals to
propose them in the tender by negotiating the possible packages once hired.
◦ Coordinates the receipt of employment applications and other related employment activities.
• Supervise the companys legal documents processes from application to renewal.
• Assists in the preparation of the HR & Administration Report.
• Administers all staff medical insurance claims, and follow-up on their governmental
requirements.
• Administers staff traveling schedules, tickets, per Diem, and accommodation ensuring
that all payments are done on time.
• Administers all accommodation requirements related to the newly joined staff & guests
(coming from outside) and negotiates reasonable leasing agreements.
• Supervises all maintenance related to office requests and other facilities including plants
and equipment.
• Administers all telecommunication such as fax, telephone, and courier bills.
• Supervises distribution of the companys press requests (greeting cards, calendars, gifts,
business cards, advertisements, etc.).
• Administers petty cash, prepares the related reports, and ensures the availability of cash
at all times.
• Administers all forms as per the Egis group staff handbook
• HR Data Management
◦ Carries out employee data processing and entering of employee information on HR database
◦ Updates of employee data ensuring that all records are up to date.
◦ Assists in compiling data from personnel records and preparation of reports
◦ Ensures the safeguarding of personnel records and files
• Assists in examining employee files to answer inquiries and provide information to
authorized entities within the company.
• Receives the monthly attendance of employees.
• Carried at the end of the probation period and subsequently at the end of each year for
review of performance and skills and merit payment
• Performs such duties as assigned from time to time.
• Labor/Workers Accommodation Management for Waagner Biro Bridge Services.

- Processing the Staff & Non Staff Payroll; assuring completeness of entries, entering the staff time sheets, preparing pay slips, summary reports, following up/monitoring allowances and deductions, checking the Job Costs, Salary Change Application, loans and advances, and maintaining the salary file.
- Handling the Staff & Non Staff Leave Requests / Resignation / Termination including; Posting on the system, assuring adequacy and completion of the form as stipulated on PPM & Leave policy, processing the leave dues, ensuring exit permits are issued, ensuring RP and passport validity, requesting closed time sheets for staff and validating the same, leave settlements, ensuring completion of clearance forms, duty resumption, leave extension/cancellation/encashment, and maintaining the weekly Staff Leave Report. Staff end of service (termination and resignation) applications, including staff clearance, RP (secondary) cancellation, settlements, and ensuring the same is completed as per the labor law and PPM.
- Maintaining violation forms register / deductions (staff and non staff), as required by the Labor law.
- Assisting / Maintaining Staff & Non Staff bank accounts and processing personnel requests such as; salary certificates requests, Employment certificates, etc.
- Maintaining staff & Non Staff files (hard copies and system profiles) as per Administration Procedure requirements as required. Assuring adequacy of entries and preparing summaries as requested by P&A manager.
- Providing required personnel information pertaining to Staff / Non Staff, as required by external parties; banks, Insurance companies, Statistics Authority, etc. Following up system errors with the corporate.
- Staff and Non Staff Recruitment (short listing of candidates, initial interview, and coordination & follow up with recruitment agencies - overseas and local). Performing duties related to personnel processes as assigned by P&A Manager.

• Handles the Companys personnel activities including leaves, advances, deductions,
employment offers, allowances, resignations, terminations, grievances, and others.
• Develops and maintains personnel files of the Company employees by local legal
requirements and Company policies and procedures.
• Assists in the recruiting process of employees.
• Assists in providing Company orientation to all newly admitted employees (staff and
manpower).
• Responsible for ensuring the timely and thorough update of Master Labor Cards in the
system
• Responsible for the accuracy of data in Personnel & Administration modules.
• Checks labor payroll, matching time cards with Master Labor Cards, every month.
• Prepares Company payroll for Finance to action.
• Records site accidents and follows- up with the insurance company until a credit note
is issued.
• Coordinates with the Construction division and Camp Boss on the transfer of
manpower between sites and Business Units.
• Demonstrates proficiency in the use of Amanatech Personnel and Administration
modules and efficiently prepares summaries, reports, and analyses as and when
required by the management.
• Ensures proper update of cost allocations related to transfer of manpower to the other
Business Units to maintain company system records accurately (manpower and
accommodations).
• Ensures that the performance evaluation program for employees is conducted on time
and as per Company standards.
• Handles the employees probation period evaluation as per Company policy and
procedure.
• Assists Personnel and Administration Manager in compiling and arranging a training
plan for employees as per Company policy and procedure.
• Supports Personnel and Administration Manager in setting annual office budget.
• Manages Staff medical insurance process properly until credit note is received.
• Leads the labor committee meetings and addresses relevant issues to the concerned
parties.
• Provides general assistance to all employees internal rules and regulations inquiries.
• Assists in the training and development of staff in the Personnel and Administration
function.
• Other duties and responsibilities as assigned by the Management.

- Following up on head office staff attendance.
- Handling Qtel Invoices (including black berry, broad band, company telephones…), providing the required summaries and cost allocations, and ensuring payment on timely basis.
- Handling Non Staff Recruitment issues, including: (maintaining the recruitment report and coordinating with the agencies with recruitment issues), and coordinating with PRO for completion of required actions (work visas applications).
- Handling the Non Staff probationary period performance evaluation, and assuring the same is completed on timely basis, and copying the recruitment officer of the same.
- Assisting in maintaining minutes of coordination meetings. Assisting in maintaining Administration Hard Copies Files and in circulation of Administration documents.
- Monitoring the expiries of the company’s official registrations / important documents, maintaining hard copies and alerting for the need of renewal. Maintaining Insurance plans / registers and following up with insurance companies where required.
- Maintaining / Issuing the Administration and Personnel Internal Memos / LPO requests / LPO copies. Handling Hotel Bookings.
- Performing special assistance for the Administration Manager whenever required.

• Verifying administrative invoices, observing consumption, preparing summaries,
requesting payments, including; Ooredoo, Kharamaa, petty cash, rents, etc.,
• Maintaining records of the office furniture and equipment. Assuring workability using
daily inspection, initiating maintenance requests - as required and follows up,
• Controlling head office stock of stationaries/supplies, pantry, hygiene items, preparing
purchase orders and maintaining records,
• Assisting in maintaining the health/workman compensation insurance plans, (terms
review, claims, additions/deletions, debits/credits) and follows up,
• Supervising office services/assistants activities
• Providing clerical support whenever required
• Control of temporary staff accommodations, hotel arrangements, car hires, etc.
• Assisting with organizing the companys social events &
• Preparing head office attendance reports/summaries as required.

As Executive Secretary

Job and Responsibilities:
- Checks and proofreads correspondence, reports and other documents to ensure accuracy and complete documentation prior to signature or initial of the CEO.
- Maintains calendar of scheduled appointments, conferences and meetings. Arranges meeting, and prepare itineraries.
- Prepares business correspondence. Reviews, edits and prepares documents for Executives signature.
- Prepares and maintains confidential correspondences and reports. Receives and handles a variety of telephone calls.
- Takes dictation and types a wide range of memos, letters and related documents.
- Performs general administrative functions inherent to all secretarial positions.
- Maintains and files companys memoranda, circulars, and reports, policies and procedures, etc.
- Provides daily feedback via e-mail to Executive on all activities and actions for that specific day.
- Responsible for all travel and accommodation arrangements for Executive and travel companions. Maintains Executive & own office including all office equipment.
- Performs other related duties as assigned from time to time. Assist other divisions as and when needed.

As Recruitment Coordinator

Job and Responsibilities:
- Acts as primary point of contact for routine inquiries regarding manpower requirements.
- Sourcing, screening, & short listing potential candidates that we have obtained through Advertisement, Recruitment Websites, & International Manpower Agencies.
- Coordinates with different international recruitment agencies to be able to speed up the deployment process of the selected candidates.
- Prepare Job Offers & advise selected candidates on employment requirements & on terms & conditions of employment. Research & prepare occupational classifications, job descriptions, competency appraisal measures & systems.
- Ensures timely delivery of manpower requirements.
- Ensures that all selected candidates are able to comply with all the necessary pre- employment documents.
- Prepares induction documents for employment arrivals and ensure that they are properly processed and filed accurately.
- Coordinates with different departments to ensure that all hired candidates are well endorsed. Facilitates new hire orientation program.
- Maintains Human Resources information & related record system.
- Prepare correspondence, fax & inter office memo.
- Prepares report, establishes a filing system, maintains records of employees, and perform confidential typing.
- Controls all documents pertaining to recruitments.
- Performs any other functions that may be deemed necessary in carrying out the goal & objectives of Al Othaim Markets Co.

• Checks and proofreads correspondence, reports, and other documents to ensure
accuracy and complete documentation before the signature or initial of the CEO.
• Maintains a calendar of scheduled appointments, conferences, and meetings. Arranges
meeting, and prepare itineraries.
• Prepares business correspondence. Reviews edits, and prepares documents for the
Executives signature.
• Prepares and maintains confidential correspondences and reports. Receives and
handles a variety of telephone calls.
• Takes dictation and types a wide range of memos, letters, and related documents.
• Performs general administrative functions inherent to all secretarial positions.
• Maintains and files the companys memoranda, circulars, reports, policies, procedures,
etc.
• Provides daily feedback via e-mail to the Executive on all activities and actions for that
specific day.
• Responsible for all travel and accommodation arrangements for Executive and travel
companions. Maintains Executive & own office including all office equipment.
• Performs other related duties as assigned from time to time. Assist other divisions as
and when needed.

• Follow up on Computer Branch Operators problems.
• Making daily, weekly to quarterly sales and damage performance reports of branches.
• Making Sales Comparative Analysis Reports.
• Making Budget Sales Report. Carrying out duties asked by the Head of the
Department.

• Hardware check-up & network connections - checkup ports connected to the pivoted
cable.
• UPS checkup - checkup the main UPS which is available inside the computer room.
• Making sure that the electric cable is connected properly to the UPS.
• Making sure that the UPS is working in Self Test mode. POSs checkup -ask the head
cashiers about problems if any.
• Make sure the POS lights indicators are not lit. PCs & HHT Checkup - Operate the
branch printers & PCs.
• Make sure that the printing paper and ribbon are available and of good quality.
• Scales Checkup - make sure that the scales are cleaned. Operate the scales. Test
scale performance.
• Make sure that the new items file is copied. Update the scales after verifying that the
new file is copied.
• Files Checkup & Updating - Check, the date & the size of all files are identical.
• Perform the updating steps after copying the file from the PC server to the client PCs.
Periodical branch hardware check-up.
• Following Daily Works Performance - Closing Daily sales Transactions.
• Material Operation Supplies - Keep enough stock of stationery.
• Make sure that the stationeries (printing papers, ribbon, etc.) are available and
request for more if any shortage occurs.
• Making files Backup - Making backup copies for sales, updating, and system files.
• Train New Employees on the Branchs Systems.
• Direct Connectivity between the branch & the Operation Room in Head Office using
AS400 by; Recording Item Transfer Request to warehouse and other branches in JDA
system, Recording / entering Items returns to vendor/warehouse, transfers, purchase
order receiving & Direct Store Delivery in JDA system, making daily reports of work
performance.

• Computer Research - research on the Internet for information on US registration of
branch office, as well as any requirements for immigrants/workers, etc.
• Other Research - possible manpower sources (i.e. hospitals), training centers for
nurses, etc.
• Database inputting of applicants. Sending resumes of applicants to President or
client/employer. Formulation of layouts for promotional materials, ads, application
forms, etc.
• Various computer-based tasks as the needs arise (i.e. printing of meeting materials,
typing of reports and letters, etc.). Computerization for office forms (i.e. check
vouchers, pay vouchers, etc.)

Backtracked data encoding and QA process. Checking of final database. Simulate 100% data
staging to track exceptions. Corrects image resolution of data. Copy database images to the
hard disk according to the RBE structure. Burn CD. Copy the RBE structure to CD by using the
CD creator

Document imaging using scanner / micro-imager 990D. Process, write and register CDs or
documentation. Quality control. Preventive maintenance of computer and scanner machines.
Indexing / encoding