Senior HR Executive
VA Tech Wabag MEA
Total des années d'expérience :12 years, 7 Mois
Responsible for the management of successful completion of HR Operations process(s) such as Recruitment, On-boarding, Off-boarding, Employee Lifecycle Management spread across Middle East & Africa region (UAE, Doha, Bahrain, Oman, Saudi Arabia, Tunisia, South Africa and Egypt). Ensure people, structures, processes and systems are aligned to deliver key objectives efficiently and effectively.
Ensure Manpower requirements are consistently met while adhering to Project milestones. Coordinate with Project Managers, HR Personnel, and Business Heads across EMEA regions to ensure process not limited to recruitment, onboarding, off boarding process are followed within the framework of HR Policies & Company Policies and Procedures.
Manage shortlisting and screening of CV’s, conduct interviews, pre-employment assessment test, evaluation of candidates based on test results, salary negotiations with selected candidates and involved in decision making of selection of candidates in coordination with Line Managers.
Maintain & update Recruitment Trackers and provide weekly reports to HR Manager and Head of Project Department.
Attending recruitment meetings with Senior Management (HR Head, Project Managers, and Department Heads).
Work closely with Business Heads and Project Managers to understand requirement of vacant positions in order to recruit appropriate candidates and achieve timely successful closing of vacant positions.
Ensure new hire joining formalities (employee visas, medical insurance, induction programme) are met efficiently across our offices in MEA region to enable a smooth onboarding experience for new hires.
Regular liaison with our HR personnel, Project Managers and Business Heads located at our Branch offices and Joint Venture (JV) Companies across MEA region to ensure all stages of employee life cycle are maintained as per HR and Company Policies and Procedures.
Update and Implement HR Manual, Policies & Procedures in accordance with our Company Policies & Guidelines.
Handle employee resignations, terminations and conduct exit formalities. Coordination of visa cancellation, retrieval of company assets where applicable, ensure IT access has been disabled.
Proactively and effectively manage all employee related concerns and service related issues, while liaising with HR Manager accordingly.
Provide support to finalize respective department’s performance reviews and provide guidance and feedback to Department Managers and Heads of Departments accordingly.
Maintain high standards of accuracy, timeliness and quality to ensure compliance with Company Policies & Procedures.
Work closely with Finance Team to ensure release of monthly salary payments, final settlement payments, salary advances, expense claims are processed successfully while maintaining 100% error free closing of Monthly Payroll.
Manage employee database of 400 plus employees across MEA region, and work closely with HR teams to maintain confidentially and accuracy of employee database.
Travel across MEA region to our office of operations as per operational requirements.
Successfully organized and hosted the Company Conference Meet - MEA Event, held in October 2018.
In-charge of the complete onboarding process for New Hires spread across UAE, Asia, Africa, the Caspian Sea, United Kingdom, Australia & The Americas. Ensure proper documentation/record keeping is maintained for all stages of the employee lifecycle. Manage & ensure confidentiality of employee data using Oracle PeopleSoft, Biscom & Image Now. (E-file system). Well versed with UAE Labor Laws.
•Manage Induction Programme for New Joiners to ensure a smooth On Boarding experience for New joiners
•Liaise with Benefits team to enroll new hires on our medical plan and assist employees with their medical claims/queries.
•Manage job posts, shortlisting & screening of CV’s, arrange interviews in coordination with Line Managers & candidates, creating database of passive candidates.
•Prepare detailed Job Descriptions in coordination with the respective HOD, ensuring all new hires receive updated JD, while maintaining and updating JD of existing employees.
•Update, Review and Implementation of HR policies and processes.
•Compile monthly employee reports/ad hoc reports (head count, employee turnover reports, etc.) as requested by HR Manager/Line Manager or Other Dept. Heads. Review and verify data for annual salary reviews and bonus payments, client bonus during the first and second quarter of the year, prepare bonus/pay review letters using V-Lookup, Pivot tables, mail merge etc. and manage distribution of letters.
• Manage contract change letters, verification of employment letters, reference letters, promotion letters etc. and complete checklists where required.
• Manage Employee Wellness Initiatives, HR activities and Employee Relations.
• Administer and support Disciplinary & Grievance process in coordination with respective supervisors and managers.
• Ensure transfer of employee’s between different employing entities, department & locations is managed efficiently & effectively. Complete transfer In/Out checklists & update HRIS.
• Manage Payroll Database (not limited to compilation and input of data pertaining to new joiners, salary changes, LWOP, medical reimbursements, miscellaneous reimbursements, miscellaneous deductions) to assist Payroll team and ensure towards achieving a 100% error free closing of monthly Payroll.
• Prepare contracts & LOA (letter of assignment) for employee’s seconded to business entities on temporary basis and update PS appropriately.
• Manage absence process for all employee's by monitoring sickness & absence tracker and record absences for employees on short and long term sickness. Liaise with insurance adviser’s to initiate claims for employees, Occupational Health & Safety & Work Assessment Tests as required. Raise Light House Requisitions/LPO’s.
• Organise Random Drug & Alcohol Tests for employees as per Company Policy & Procedure.
• Advice Department heads on employee fitness to work and if necessary work assessments needs to be imbibed, to ensure employee safety at workplace.
• Conduct & record exit interviews for departing staff. Inform IT administrators to disable all
system access for leavers.
• Maintenance of personnel records on Image Now (E Filing system). Set up and manage employee database of 700 plus employees with confidentiality. • Maintain accurate and up to date records relating to all HR activity in accordance with Audit requirements & Data Protection.
• Perform other ad hoc tasks, projects, HR events contributing to the smooth running and effectiveness of Human Resource Dept.
• Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
As a HR Coordinator I have gained hands on experience in recruitment, selection, screening of CV's, conducting induction programme for new joiners, handled employee grievance, preparing various letters(NOC, salary certificates etc.), conduct exit interviews, coordinate with PRO for cancellation and issuance of visa, CID clearance, labour card, Labour contract, renewals, calculating & finalizing EOSB (final settlement). Well versed with UAE Labour Laws.
- Assist and guide enrolled candidates to respective examination halls. Prior to entry scrutinize necessary documents (original passport/hall ticket) as per standards of British Council.
- Supervise students at examination halls, maintaining the proper conduct of IELTS examination in accordance with norms of British Council regulations